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| Date: 2/21/2006 | Board: City Commission | DocumentType: Agenda | Web Posted: 8/25/2006 8:34:59 AM |
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AGENDA
BOARD OF CITY COMMISSIONERS
FEBRUARY 21, 2006 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Bob Searl
University Baptist Church
FLAG SALUTE
1. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 13.
b. Minutes from the February 6, 2006 meeting.
c. Budget Amendments in General Fund and Shawnee Airport Authority
d. Acknowledge the following reports and minutes:
* Sales Tax Report through February, 2006.
License Payment Report for the month of January, 2006
Planning Division Project Payment Report for the month of January, 2006
Warrant Officer Report for 2004 and 2005 calendar years.
Shawnee Community Center report for the month of January, 2006
Shawnee Urban Renewal Authority minutes from the January 4, 2006 meeting.
Sister Cities Council minutes from the January 10, 2006 meeting
e. Authorize out-of-state travel for Training Officer Ken King to attend the Texas Police Chiefs’ Association AccredNet Conference in San Antonio, Texas May 10 – 13, 2006.
f. Authorize staff to advertise for bids for 72” riding mower for use by the Parks Department.
g. Recommendations from the Beautification Committee:
1. Regarding the painting of a mural on the building located at Main and Broadway streets and the repainting and renovation of the mural on the building at Celebration of Life Park.
Recommendation: To approve payment up to $20,000 for the painting of the murals.
2. Mayor’s Proclamation and presentations:
“George D. Snider Day”
February 21, 2006
Presentation of Resolution of Appreciation to Cpl. Joseph Haese for over 21 years of loyal service to the Shawnee Police Department.
Introductions of new Shawnee Police Officers: Russell Conner and Robert Kyle Winrow.
3. City Manager’s Presentation of Employee of the Month. (Don Lynch, Emergency Management Director).
4. Public hearing and consider an ordinance amending Ordinance No. 2052NS and Section 40.2.8 of the Zoning Code to remove the requirement for sidewalks in new residential subdivisions. (Deferred from 1/17/06)
5. Consider a resolution amending the Tourism Advisory Committee membership to have the President/CEO of the Shawnee Economic Development Foundation replace the SEDF Executive Vice-President as a voting member of the committee.
6. Discuss and consider staff’s presentation of Regional Park Design.
7. Consider an ordinance adopting the public nuisance abatement procedure to abate defective sidewalks; replacing the City Manager with the Community Development Director in the process and providing for property owner appeal.
8. Consider an ordinance relating to payment of water bills and changing administrative fee for process of disconnecting. (Deferred from 2/6/06)
9. Consider granting easement to Canadian Valley Electric in order to provide service to a tract of land in the Shawnee Twin Lakes area.
10. Consider acceptance of the Seneca Street Paving Project and placing maintenance bond into effect.
11. Consider approval of Supplement #3 to Horizon Engineering, LLC, in the amount of $40,000 for engineering design services on the T-Hangar, Taxiway and Crack Seal Project at the Shawnee Regional Airport.
12. Consider approval of Supplement #4 to Horizon Engineering, LLC, in the amount of $18,000 for preparing plans, specifications and bid documents for the reconstruction of Taxiway A north of Taxiway D at the Shawnee Regional Airport.
13. Consider Bids for Flights, Chains, and Gears for Southside Wastewater Treatment Plant (Open)
14. New Business (Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the agenda)
15. Administrative Reports
16. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
17. Commissioners Comments
18. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
FEBRUARY 21, 2006 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of the February 6, 2006 meeting.
b. Confirm action taken on February 6, 2006, Agenda Item No. 1(i) regarding the approval of continuing the engagement of Joseph E. Carlson, CPA, as the City’s auditor.
c. Confirm action taken on February 6, 2006, Agenda Item No. 1(l) regarding the request to advertise for bids for lake intake structure.
d. Confirm action taken on February 6, 2006, Agenda Item No. 9 regarding the ordinance changing the payment due date for water bills and eliminating the $65.00 reconnect fee.
e. Confirm action taken on February 6, 2006, Agenda Item No. 14 regarding the bid award of the Chain Link Fencing and Gates for Water Treatment Plant.
f. Confirm action taken on February 21, 2006, Agenda Item No. 8 regarding the consideration of an ordinance relating to payment of water bills and changing administrative fee for process of disconnecting.
g. Confirm action under City Commission Agenda Item No. 13 regarding the opening of bids for Flights, Chains and Gears for Southside Wastewater Treatment Plant.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
FEBRUARY 21, 2006 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of February 6, 2006 meeting Pgs. 1-2
b. Confirm action taken on February 6, 2006, Agenda Item No. 1(i) regarding the approval of continuing the engagement with Joseph E. Carlson, CPA, as the City’s auditor.
c. Confirm action taken on February 6, 2006, Agenda Item No. 1(m) regarding the request to advertise for proposals for the Trails Master Plan, Airport Trail Extension Project and Way Finding Study
d. Confirm action taken on Agenda Item No. 1(b) regarding the Budget Amendment in the Shawnee Airport Authority.
e. Confirm action taken on Agenda Item No. 11 regarding approval of Supplement #3 to Horizon Engineering in the amount of $40,000.
f. Confirm action taken on Agenda Item No. 12 regarding approval of Supplement #4 to Horizon Engineering in the amount of $18,000.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
BOARD OF CITY COMMISSIONERS
FEBRUARY 21, 2006 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 13.
b. Minutes of the February 6, 2006 meeting Pgs. 1-18
c. Budget Amendments in General Fund and Shawnee Airport Authority. Pgs. 19-20
d. Acknowledge the following reports and minutes:
* Sales Tax Report through February, 2006. Pg. 21
License Payment Report for the month of January, 2006. Pg. 22
Planning Division Project Payment Report for the month of January, 2006. Pgs. 23-28
Warrant Officer Report for 2004 and 2005 calendar years. Pgs. 29-30
Shawnee Community Center report for the month of January, 2006. Pgs. 31-32
Shawnee Urban Renewal Authority minutes from the January 4, 2006 meeting. Pgs. 33-35
Sister Cities Council minutes from the January 10, 2006 meeting. Pgs. 36-40
e. Authorize out-of-state travel for Training Officer Ken King to attend the Texas Police Chiefs’ Association AccredNet Conference in San Antonio, Texas May 10 – 13, 2006. Pg. 41
f. Authorize staff to advertise for bids for 72” cut riding mower for use by the Parks Department.
g. Recommendations from the Beautification Committee: Pg. 42
1) Regarding the painting of a mural on the building located at Main and Broadway streets and the repainting and renovation of the mural on the building at Celebration of Life Park.
Recommendation: To approve payment up to $20,000 for the painting of the murals.
2. Mayor’s Proclamation and presentations:
“George D. Snider Day”
February 21, 2006
Presentation of Resolution of Appreciation to Cpl. Joseph Haese for over 21 years of loyal service to the Shawnee Police Department.
Introductions of new Shawnee Police Officers: Russell Conner and Robert Kyle Winrow.
3. City Manager’s Presentation of Employee of the Month. (Don Lynch, Emergency Management Director).
4. Public hearing and consider an ordinance amending Ordinance No. 2052NS and Section 40.2.8 of the Zoning Code to remove the requirement for sidewalks in new residential subdivisions. (Deferred from 1/17/06) Pgs. 43-45
5. Consider a resolution amending the Tourism Advisory Committee membership to have the President/CEO of the Shawnee Economic Development Foundation replace the SEDF Executive Vice-President as a voting member of the committee. Pgs. 46-
6. Discuss and consider staff’s presentation of Regional Park Design.
7. Consider an ordinance adopting the public nuisance abatement procedure to abate defective sidewalks; replacing the City Manager with the Community Development Director in the process and providing for property owner appeal. Pgs. 47-48
8. Consider an ordinance relating to payment of water bills and changing administrative fee for process of disconnecting. (Deferred from 2/6/06) Pgs. 49-50
The proposed ordinance is to clarify the utility billing process to operate within a 30-day cycle as recommended by the city auditor. This change will insure that the three zones billed within each month will provide consistent revenue tracking and reporting. A presentation will be given at the City Commission meeting to review the process. The ordinance also addresses title changes and eliminates the $65 re-connect fee in favor of the $50 administrative fee for disconnecting water service.
9. Consider granting easement to Canadian Valley Electric in order to provide service to a tract of land in the Shawnee Twin Lakes area. Pgs. 51-54
10. Consider acceptance of the Seneca Street Paving Project and placing maintenance bond into effect. Pg. 55
11. Consider approval of Supplement #3 to Horizon Engineering, LLC, in the amount of $40,000 for engineering design services on the T-Hangar, Taxiway and Crack Seal Project at the Shawnee Regional Airport. Pgs. 56--59
12. Consider approval of Supplement #4 to Horizon Engineering, LLC, in the amount of $18,000 for preparing plans, specifications and bid documents for the reconstruction of Taxiway A north of Taxiway D at the Shawnee Regional Airport. Pgs. 56, 60-62
13. Consider Bids for Flights, Chains, and Gears for Southside Wastewater Treatment Plant (Open). Pgs. 63-64
14. New Business (Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the agenda)
15. Administrative Reports
16. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
17. Commissioners Comments
18. Adjournment
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.