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| Date: 10/3/2011 | Board: City Commission | DocumentType: Agenda | Web Posted: 9/29/2011 4:16:53 PM |
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AGENDA
BOARD OF CITY COMMISSIONERS
October 3, 2011 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION REV. MIKE TAYLOR
NEW BEGINNINGS CHURCH
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of
bids as set forth in Agenda Item Number 10.
b. Minutes from the September 19, 2011 regular meeting and September 26, 2011 special call
meeting for work session
c. Acknowledge the following minutes:
• Airport Advisory Board minutes from August 17, 2011
d. Authorize SMA staff to advertise for bids on purchase of sludge truck for the Northside
Wastewater Treatment Plant.
e. Authorize SMA staff to advertise for bids to rebuild the primary and intermediate clarifiers at the
Southside Wastewater Treatment Plant.
f. Authorize purchase of fire hose from funds listed as replacement of Turn-Out Gear funds.
g. Approve agreement with the Oklahoma Tax Commission for Administration of the City of
Shawnee Sales and Use Tax Ordinances. (Deferred from August 15, 2011 meeting)
h. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined
Contribution plan for Don Goforth.
i. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined
Contribution plan for Dan Cope.
j. Approval of settlement of litigation Alan Gunter v. City of Shawnee WCC No.: 2009-15678A,
j. Approval of settlement of litigation Alan Gunter v. City of Shawnee WCC No.: 2009-15678A,
Pottawatomie County No: CJ-2010-721; Billy Joe Mitchell v. City of Shawnee WCC No.:
201O-I3787H, Pottawatomie County No: CJ-20 10-721; David Block v. City of Shawnee WCC
No.: 2009-14594X, Pottawatomie County No: CJ-2010-721; David Powell v. City of Shawnee
WCC NO.: 2009-08538 H, Pottawatomie County No: CJ-20 I0-721 for $60,000. (OMAG will
reimburse City in the amount of $10,000 total)
k. Budget amendment to cover Workers Comp Settlement.
3. Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
4. Mayor’s Proclamation:
“Fire Prevention Week”
October 10-14, 2011
5. City Manager’s presentation of Employee of the Month to Christina Oldham, Police Department
Dispatcher.
6. Consider a resolution of support to the Oklahoma Department of Transportation regarding the
maintenance and reopening of rail service between Shawnee, Oklahoma and McAlester,
Oklahoma.
7. Consider a resolution accepting the grant agreement for Airport Improvement Program (AIP)
Project No. 3-40-0088-015-2011 Duns No. 09-160-2441 from the Federal Aviation
Administration (FAA) at Shawnee Regional Airport to make airside improvements for the
project; REHABILITATE RUNWAY 17/35 – PHASE 2 (CONSTRUCTION); AND IMPROVE
RUNWAY 17/35 SAFETY AREA – PHASE 2 (CONSTRUCTION).
8. Consider a resolution authorizing execution of Right-of-Way, Public Utility, and Encroachment
Agreement with the Oklahoma Department of Transportation (ODOT) for their SH102 Roadway
Improvement Project {Project No. SSP-163C(165)SS}
9. Consider a resolution declaring certain items of city property surplus and donating said items to
South Central Industries, as recommended by the Airport Advisory Board.
10. Consider Bids:
a. Tapping Machine, Valve Insertion Equipment (Open)
b. Refurbish Screw Pumps Contract No., COS-SMA-12-01(Award)
c. Lake Road Bridge Rehabilitation Project Contract No. COS-PW-11-03 (Award) Deferred from
9-19-11 meeting
d. Rehabilitate Runway 17-35; Grade Safety and Construction Connecting Taxiway. AIP Project
3-40-0088-015-2011.- Contract No. COS-PW-11-01 (Award) Deferred from 9-19-11 meeting
11. New Business
(Any matter not known about or which
could not have been reasonably foreseen
prior to the posting of the agenda)
12. Administrative Reports
13. Commissioners Comments
14. Adjournment
Respectfully submitted
Phyllis Loftis, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at
least forty-eight hours prior to the scheduled meeting and necessary accommodatons will be made. (ADA 28 CFR/36)
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.