THE TRUSTEES OF THE SHAWNEE MUNICIPAL AUTHORITY OF THE CITY OF SHAWNEE, COUNTY OF POTTAWATOMIE, STATE OF OKLAHOMA, MET IN REGULAR SCHEDULED SESSION IN THE COMMISSION CHAMBERS AT CITY HALL, 9TH AND BROADWAY, SHAWNEE, OKLAHOMA, TUESDAY, JANUARY 22, 2013, FOLLOWING THE BOARD OF CITY COMMISSIONERS MEETING AT 6:30 P.M., PURSUANT TO NOTICE DULY POSTED AS PRESCRIBED BY LAW. UPON ROLL CALL, A QUORUM WAS DECLARED WITH THE FOLLOWING MEMBERS IN ATTENDANCE:
PRESENT: Harrod, Hall, Winterringer, Smith
ABSENT: Stephens, Agee, Mainord
Call to Order
Declaration of a Quorum
AGENDA ITEM NO. 1: Consider approval of Consent Agenda
a. Minutes from the January 7, 2013 meeting.
b. Authorize staff to go out for bids on a sanitary sewer rehab project (various locations), budgeted amount of $1,000,000.00.
A motion was made by Trustee Hall, seconded by Trustee Smith, to approve the Consent Agenda items 1(a-b). Motion carried 4-0.
AYE: Hall, Smith, Harrod, Winterringer
NAY: None
AGENDA ITEM NO. 2: Consider Bids:
a. Kimberly Sewer Lift Station (Open)
BIDDER AMOUNT
JORDAN CONTRACTORS INC $126,000
Tecumseh, OK
GARROW CONSTRUCTION $133,600
Sapulpa, OK
TRI-STAR UTILITIES, INC $127,000
Independence, KS
DOWNEY CONTRACTING LLC $169,682
Oklahoma City, OK
WYNN CONSTRUCTION CO INC $134,908
Oklahoma City, OK
Interim Public Works Director Steve Nelms read the bids into the record and requested that the bid award be deferred to the next meeting to allow staff to review and check references.
A motion was made by Trustee Winterringer, seconded by Trustee Hall, to defer the bid award to the February 4, 2013 Shawnee Municipal Authority meeting. Motion carried 4-0.
AYE: Winterringer, Hall, Smith, Harrod
NAY: None
AGENDA ITEM NO. 3: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
There was no new business.
AGENDA ITEM NO. 4: Administrative Reports
Interim Director Steve Nelms reported on the recent replacement of 126 feet of water line at the treatment plant. Prior to the replacement of the line, the maximum flow was 5.5 mgd, now the flow is 8.5 mgd. We still need to replace another 110 feet of line for an approximate cost of $20,000 which is an amount under the city manager authorization. To prevent the buildup in the line that had to be replaced, an annual inspection and cleaning, as needed, will be done.
Interim Director Nelms reported on the lakes water supply. Shawnee Twin Lake level is at 1,064.42 and Wes Watkins Reservoir level is at 1,066.30. The Drought Management Plan adopted last year requires Volunteer Water Restrictions to be triggered at 1,064. At this time, he advised there is still plenty of water in the lakes.
AGENDA ITEM NO. 5: Adjournment
There being no further business to be considered, the meeting was adjourned by power of the Chair. (7:32 p.m.)
__________________________________
JAMES HARROD, VICE MAYOR
ATTEST: CHAIRMAN
(SEAL)
______________________________
DONNA MAYO, DEPUTY CITY CLERK
SECRETARY
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