BOARD OF CITY COMMISSIONERS PROCEEDINGS
APRIL 1, 2013 AT 6:30 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, April 1, 2013 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. Upon roll call, the following members were in attendance.
Wes Mainord
Mayor
Pam Stephens Linda Agee
Commissioner Ward 1 Commissioner Ward 2
James Harrod Absent
Commissioner Ward 3-Vice Mayor Commissioner Ward 4
John Winterringer Steve Smith
Commissioner Ward 5 Commissioner Ward 6
ABSENT: Hall
INVOCATION Lt. Phillip Canning
Salvation Army
FLAG SALUTE Led by Commissioner Agee
AGENDA ITEM NO. 1: Consider approval of Agenda.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Agee, to approve the Agenda. Motion carried 6-0.
AGENDA ITEM NO. 2: Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 9.
b. Minutes from the March 18, 2013 regular meeting.
c. Authorize staff to purchase a 2014 Freightliner 108SD (tandem dump truck) for the Street Department from the State contract bid.
d. Authorize staff to rebid the Rehab Asphalt Street Project (Contract No. COS-PW-11-10)
e. Acknowledge the following minutes:
• Shawnee Beautification Committee minutes from February 14, 2013
• Shawnee Civic and Cultural Development Authority minutes from February 21, 2013
A motion was made by Vice Mayor Harrod, seconded by Commissioner Winterringer, to approve the Consent Agenda items 2(a-e). Motion carried 6-0.
Kate Joyce accepted the Mayor’s Proclamation for “Safe Cities Month” presented by Mayor Mainord.
AGENDA ITEM NO. 5: City Manager’s presentation to Employee of the Month Lisa Blake, Police Department Dispatch.
Lisa Blake was present to accept the Employee of the Month Certificate presented by City Manager Brian McDougal.
AGENDA ITEM NO. 6: Consider a resolution to surplus Fire Department vehicle and donate to the City of Eufaula Fire Department.
Resolution No. 6444 was introduced.
A RESOLUTION DECLARING A CERTAIN ITEM OF PERSONAL PROPERTY SURPLUS AND NOT NEEDED FOR CITY PURPOSES; DESCRIBING SAID ITEM; AND AUTHORIZING THE DONATION OF SAID ITEM TO THE CITY OF EUFAULA FIRE DEPARTMENT.
Fire Chief David Short reported that Homeland Security had purchased this vehicle in 2007 for the fire department to pull the hazmat trailer. It was determined that the vehicle was not large enough to pull the trailer. Homeland Security purchased a new vehicle for the fire department to pull the trailer. In the agreement, Homeland Security requires that we donate the 2007 vehicle to the Eufaula Fire Department.
A motion was made by Commissioner Agee, seconded by Commissioner Winterringer, to approve the resolution to surplus Fire Department vehicle and donate to the City of Eufaula Fire Department. Motion carried 6-0.
Resolution No. 6444 was adopted by the City Commission.
AGENDA ITEM NO. 7: Consider acceptance of the Bryan and Independence Signalization Project and placing Maintenance Bond into effect.
City Engineer John Krywicki advised that the project is completed and the final cost was $192,834.52 and that it is ready to be accepted.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Smith, to accept the Bryan and Independence Signalization Project and place Maintenance Bond into effect. Motion carried 6-0.
AGENDA ITEM NO. 8: Discussion regarding status of city employee group insurance and update on any meetings of the Insurance Committee.
Vice Mayor Commissioner Harrod advised that the Insurance Committee has met twice. A Request for Qualifications for a consultant was issued and due by Friday, March 29, 2013. Seven qualifications were received and the Insurance Committee is meeting on Monday to go over the qualifications.
AGENDA ITEM NO. 9: Consider Bids:
a. City Hall Parking Lot Improvement Project Contract No. COS-PW-12-04 (Open)
BIDDER AMOUNT
All Roads Paving, Inc. $155,031.60
Oklahoma City, OK
Connelly Paving Company $174,539.50
Oklahoma City, OK
Rudy Construction Co. $174,492.00
Oklahoma City, OK
Bishop Paving Co. Inc. $180,000.00
Oklahoma City, OK
Engineer’s Estimate - $220,000.00
City Engineer John Krywicki read the bids into the record and requested that the bid award be deferred to the next meeting to allow staff to review and check references.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Winterringer, to defer the bid award to the April 15, 2013 City Commission meeting. Motion carried 6-0.
AGENDA ITEM NO. 10 New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
There was no New Business.
AGENDA ITEM NO. 11: Administrative Reports
There was no Administrative Reports.
AGENDA ITEM NO. 12: Commissioners Comments
Commissioner Smith requested to change the position of Commissioner Comments on the agenda and move it to closer to the beginning so that citizens would be at the meeting to hear their comments. Mayor Mainord suggested placing it before Citizens Participation. Staff was directed to place it before Citizens Participation for the next meeting.
Commissioner Agee advised that Chad Pope with the Sheriff’s office called her to express his concern that one of the warrant officers be stationed at the lake during this summer and he thinks that two warrant officers are needed in Shawnee.
AGENDA ITEM NO. 13: Adjournment
There being no further business to be considered, Mayor Mainord adjourned the meeting by the power of the chair at 6:59 p.m.
WES MAINORD, MAYOR
ATTEST:
_______________________________
LISA LASYONE, DEPUTY CITY CLERK
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