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| Date: 8/21/2000 | Board: City Commission | DocumentType: Minutes | Web Posted: 9/6/2000 3:47:00 PM |
BOARD OF CITY COMMISSIONERS PROCEEDINGS
AUGUST 21, 2000 AT 7:30 P. M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, August 21, 2000 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Tom Claybrook Robert M. Pettyjohn
Commissioner Ward 1 Commissioner Ward 2
James Harrod Steven Blair
Commissioner Ward 3 Commissioner Ward 4
Brad Roach Bob Downing
Commissioner Ward 5 Commissioner Ward 6-Vice Mayor
INVOCATION Reverend Rusty Williams
Wesley United Methodist Church
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Acknowledge staff will proceed in the instant meeting with opening and consideration of bids as set forth in Agenda Item No. 16.
b. Minutes of August 7, 2000 meeting
c. Acknowledge the following reports and minutes:
* Budget Status Report as of June 30 and July 31, 2000
* Treasurer Report for the City of Shawnee Sales Tax Receipts for the month of August 2000
* Treasurer Report for the City of Shawnee General Fund Statement of Revenues and Expenditures for the months of June and July, 2000
* Treasurer Report for the City of Shawnee Municipal Authority Statement of Revenues and Expenditures for the months of June and July, 2000
* Treasurer Report for the Shawnee Municipal Authority Analysis of Collections for Water and Sewer for the months of June and July, 2000
* Utility Division Report for the month of July 2000
* City Clerk Report for month of July 2000
* Shawnee Community Center Report for the month of July 2000
* Planning Commission minutes of July 5, 2000 meeting
* Sister Cities Council minutes of July 11, 2000 meeting
* Shawnee Urban Renewal Authority minutes of July 18, 2000 meeting
* Civic and Cultural Development Authority minutes of June 15, 2000 meeting
d. Acknowledge memorandum from Zane Qualls, Code Enforcement Officer, clarifying procedures for approval of lake lease transfers, annuals and renewals.
e. Lakesite Lease Transfers:
Lot 14, Belcher Tract
To: Mike & Anita Bertram From: June & Tina Miller
304 S. Lincoln 211 S. Oklahoma
Shawnee, OK 74801 Shawnee, OK 74801
Lot 9, Magnino Tract
To: Randall & Leslie Hill From: Charles & Dena Allen
1500 Bobcat Alley 103 Oakleaf St.
Paden, OK 74860 McLoud, OK 74851
f. Acknowledge letter from Adult Protective Services to Fire Chief James Roberts expressing appreciation for the prompt response and professional demeanor of firemen David Dean and Joe Whitecotton regarding a forced entry situation.
g. Acknowledge letter from Tonya R. Hileman Ricketts concerning the prompt response and helpfulness of public works employees in cleaning up tree limbs in residential area.
h. Acknowledge letter of appreciation to Police Chief Hank Land regarding Officer Steve Leader’s self-defense instruction class.
i. Acknowledge audit report concerning Shawnee Chamber of Commerce for fiscal year ending December 31, 1999.
j. Accept FY 1999-2000 Sanitary Sewer Rehab Project and place maintenance bonds into effect and authorize staff to advertise for bids for FY 2000-2001 Sanitary Sewer Rehab Project.
k. Approve application for Mixed Beverage License for Danny G. Sanders d/b/a LaRoca Restaurant.
l. Authorize out-of-state travel for James Cole to attend the A.W.W.A conference in Shreveport/Bossier City, Louisiana, October 1-3, 2000.
m. Approve Election of Optional Form of Payment from Oklahoma Municipal Retirement Fund for lump sum payment to Carl Jay Cornett.
n. Acknowledge Order for Permanent Partial Disability from the Workers’ Compensation Court dated 8/10/00 concerning Terry Moore vs. City of Shawnee.
o. Acknowledge Agreement Between Employer and Employee from Workers’ Compensation Court dated 8/8/00 concerning Kevin W. Roberts vs. City of Shawnee.
p. Mayor’s Appointments:
Tourism Advisory Committee
Appoint Martin L. O’Gwynn to replace Ken Shrupp to a term to expire 6/30/02
Zoning Board of Adjustment
Appoint Ron Gillham to replace Katie Case to a term to expire
6/1/02
A motion was made by Commissioner Harrod, seconded by Commissioner Pettyjohn, to approve Consent Agenda Item No. 1 (a-p). Motion carried.
AYE: Harrod, Pettyjohn, Harden, Blair, Roach, Downing, Claybrook
NAY: None
AGENDA ITEM NO. 2: Mayor’s Proclamation and Presentation.
Mayor Harden issued the following proclamation:
“Company D, 180th Regimental Combat Team Week”
September 17-23, 2000
(accepted by John Townsend, Company D representative)
Mayor Harden presented a plaque to Mr. C.J. Halley, Jr. in appreciation of 41 years of service to the City as a member of the Traffic & Transportation Commission.
Mr. Halley expressed his appreciation and said it was a pleasure serving on the T&T Commission. He was then applauded by the audience.
AGENDA ITEM NO. 3: Public hearing and consider an ordinance to annex property located at 14106 and 14108 Acme Road. (Applicant: Jim Stuart for Thunder Properties, L.L.C.) (Continued from 7/17/00 meeting).
Mayor Harden declared a public hearing in session to consider an ordinance to annex property located at 14106 and 14108 Acme Road.
It was noted that the Planning Commission and staff recommended approval of the annexation and there were no formal protests filed.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the annexation.
Mr. James Stuart, representing attorney for the applicant, was present to request that the annexation go into effect October 1, 2000.
After due and careful consideration, Ordinance No. 1978NS was introduced and the title read aloud.
Ordinance No. 1978NS entitled “An ordinance annexing certain territory and property outside the present city limits into the city limits of the City of Shawnee, Oklahoma, pursuant to Title 11 of the Oklahoma Statutes; describing said property; repealing all ordinances and parts of ordinances in conflict herewith, providing for severability.”
Motion by Vice Mayor Downing, seconded by Commissioner Roach, that the Title and Sections 1-4, be approved and the ordinance go into effective on October 1, 2000. Motion carried.
AYE: Downing, Roach, Claybrook, Pettyjohn, Harrod, Harden, Blair
NAY: None
Thereupon Mayor Harden declared Ordinance No. 1978NS duly passed and adopted. (Effective October 1, 2000)
AGENDA ITEM NO. 4: Public hearing and consider an ordinance for a conditional use permit on property located at 623 Kickapoo Spur from C-3, Automotive and Commercial Recreation District to C-3P, Automotive and Commercial Recreation District with a conditional use permit to sell beer and alcohol for consumption on the premises. (Applicant: Chandrakant Brahmbhatt for Shawnee Lodging L.L.C)
Mayor Harden declared a public hearing in session to consider an ordinance for a conditional use permit located at 623 Kickapoo Spur.
This property is the Cinderella Hotel restaurant and bar which has new ownership.
It was noted the Planning Commission and staff recommended approval of the conditional use permit and there were no formal protests filed.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the application. No persons appeared and the hearing was closed.
After due and careful consideration, Ordinance No. 1979NS was introduced and the title read aloud.
Ordinance No. 1979NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: A tract of land described as beginning at a point 823 feet south and 946 feet west of the northeast corner of the northeast quarter of Section 13, Township 10 North, Range 3 East; thence west 338 feet; thence south 313 feet; thence east 338 feet; thence north 313 feet to the point of beginning; and a tract of land described as beginning at a point 823 feet south and 946 feet west of the northeast corner of the northeast quarter of Section 13, Township 10 North, Range 3 east; thence south 313 feet; thence east 100 feet; thence north 313 feet; thence west 100 feet to the point of beginning, Pottawatomie County, Oklahoma, granting permissive use application for said property to C-3P, Automotive and Commercial Recreation District with conditional use permit, amending the official zoning map of the City of Shawnee accordingly.”
Motion by Commissioner Roach, seconded by Vice Mayor Downing, that the Title and Section 1 be approved. Motion carried.
AYE: Roach, Downing, Claybrook, Pettyjohn, Harrod, Harden, Blair
NAY: None
Thereupon Mayor Harden declared Ordinance No. 1979NS duly passed and adopted.
AGENDA ITEM NO. 5: Consider request from Spirit Rain Church to waive public nuisance liens on property located at 525 N. Beard. (Lien amount $3,821.05)
At this time, Pastor Louis Hopper of The Spirit Rain Church, 545 N. Beard, informed the Commission that his congregation was considering acquiring one of the vacant residential lots owned by Pottawatomie County located at 525 North Beard to be used as a parking lot.
He asked that the City’s public nuisance tax liens in the amount of $3,821.05 be waived. He stated that September 11 would be the earliest date to know whether the Church would be able to purchase the property.
Next, Community Development Director Michael Southard reported that it was the Planning Department’s position that if a development plan was presented for property with public nuisance liens, then the liens should be waived.
Mr. Southard noted that even though new Federal laws preempt churches from certain regulations, it was staff’s recommendation that if the property was purchased by the Church that the parking lot be paved.
A motion was made by Commissioner Pettyjohn, seconded by Vice Mayor Downing, to approve waiving the public nuisance liens in the amount of $3,821.05 at 525 North Beard contingent upon The Spirit Rain Church purchasing the property and with the City’s request to pave the property. Motion carried.
AYE: Pettyjohn, Downing, Claybrook, Harrod, Harden, Blair, Roach
NAY: None
AGENDA ITEM NO. 6: Consider appeal of Teddy Souders concerning decision of the Administrative Hearing Officer declaring 1106 N. Tucker a public nuisance.
Mr. Michael Southard, Planning/Code Enforcement Director, advised that an administrative order declared the property at 1106 N. Tucker a public nuisance and directed the owner, Mr. Teddy Souders, to obtain a moving permit by September 7, 2000 with completion of removing the mobile home before October 5, 2000.
He told the Commission that the mobile home was nonconforming to the R-1, Single Family Residential zoning district which prohibits mobile homes and it was not built to any local building code which would make inspections impossible to conduct on the structure.
Appearing before the Commission was Mr. Teddy Merle Souders, son of the owner, requesting the Commission to allow the mobile home to remain in the residential area. He stated that the renters had torn up the mobile home and that the property had been cleaned up and he was waiting on the insurance company for his claim in order to continue to make improvements to the mobile home.
After careful deliberation, a motion was made by Commissioner Claybrook, seconded by Commissioner Roach, to confirm the Administrative Hearing Officer’s declaration of property at 1106 N. Tucker a public nuisance and that City codes be enforced. Motion carried.
AYE: Claybrook, Roach, Downing, Pettyjohn, Harrod, Harden, Blair
NAY: None
AGENDA ITEM NO. 7: Consider request from Central Oklahoma Transit/COCAA for a 60 day extension to negotiate a contract with Executive Cab Company.
City Manager Terry Powell reported that the Central Oklahoma Transit/Central Oklahoma Community Action Agency (COCAA) and the Executive Cab Company were still negotiating a contract regarding transportation services and they were requesting a 60-day extension to their contract with the City in order to continue receiving funds at the level the Commission approved in July, 2000.
Mr. Powell stated that since the two parties are near to reaching an agreement, he recommended that a 30-day extension be granted to Central Oklahoma Transit/COCAA.
A motion was made by Commissioner Harrod, seconded by Commissioner Roach, to grant Central Oklahoma Transit/COCAA a thirty (30) day extension with continued funding from the City at the same level as approved in July, 2000. Motion carried.
AYE: Harrod, Roach, Downing, Claybrook, Pettyjohn, Harden, Blair
NAY: None
AGENDA ITEM NO. 8: Consider necessary budget amendment to pay workers compensation judgment in full for Calvin McCalip.
The Commission reviewed a memorandum dated August 17, 2000 by City Treasurer/Finance Director Jim Wilsie which explained about the City Commission’s action to place the workers compensation judgment for Calvin McCalip on the tax rolls; but since that time, the cash basis fund balance had increased due to franchise taxes.
The memo further stated that based on the current financial condition of the general fund, Mr. Wilsie suggested the judgment for Calvin McCalip be paid from the General Fund which will leave an amount above the required fund balance reserve policy.
A motion was made by Commissioner Claybrook, seconded by Commissioner Pettyjohn, to approve the budget amendment in the amount of $151,000 to pay workers compensation judgment in full for Calvin McCalip. Motion carried.
AYE: Claybrook, Pettyjohn, Harrod, Harden, Blair, Roach, Downing
NAY: None
AGENDA ITEM NO. 9: Consider Oklahoma Department of Transportation project agreement for U.S. 177 and Independence/Leo intersection improvements.
City Engineer John Krywicki explained that the project agreement was Oklahoma Department of Transportation’s (ODOT) standard agreement with the City that would start the process of closing Indpendence Street.
He reviewed the history of this intersection and the plans that ODOT had presented to the City Commission for modifying the US177 and Independence/Leo street intersections. The plans reflects closure of the Independence intersection with US 177; provides for signalization and improvements to the US 177 and Leo intersection; extends access from the Spur to Leo street; and lengthens and widens acceleration/deceleration lanes as they approach the Leo intersection.
He reported that ODOT’s estimated cost of the project is $1,358,849.10, and the City’s share is $332,424.60 which represents 24.46% of the estimated cost of the total project.
Commissioners Pettyjohn and Harrod voiced their disapproval to the closing of the Independence and US 177 intersection.
A motion was made by Vice Mayor Downing, seconded by Commissioner Claybrook, to approve the ODOT project agreement for U.S. 177 and Independence/Leo intersection improvements. Motion carried.
AYE: Downing, Claybrook, Harden, Blair, Roach
NAY: Pettyjohn, Harrod
AGENDA ITEM NO. 10: Consider approval of a building permit for expansion to Gordon Cooper Technical Center at Shawnee Municipal Airport.
City Manager Terry Powell presented the application for a building permit from Lamar Industries, Inc. for the Gordon Cooper Technology Center expansion on airport property.
He advised that work had already been started on the project in regards to installing the footings and floorings. He explained that correspondence from FAA to Gordon Cooper Technology Center personnel had been perceived by the Center as authorization to proceed with the construction of the facility.
Mr. Powell explained that the required air space study from FAA was not complete and it should be received within three weeks. He noted that FAA was aware of the situation and it was his recommendation that the permit be issued with the conditions that the work not go above ground surface until the study had been received.
A motion was made by Commissioner Claybrook, seconded by Commissioner Pettyjohn, to approve issuing the building permit to Lamar Industries, Inc. for the Gordon Cooper Technical Center facility expansion at Shawnee Municipal Airport with the conditions as recommended by City Manager Terry Powell. Motion carried.
AYE: Claybrook, Pettyjohn, Harrod, Harden, Blair, Roach, Downing
NAY: None
AGENDA ITEM NO. 11: Receive report from Community Development Director Mike Southard and discuss possible adoption of alternate building codes for existing structures called “Smart Codes.”
Community Development Director Michael Southard gave a presentation about the Smart Codes.
He informed the Commission that the Code Enforcement Department had been researching alternative codes for existing structures as a means of increasing the rehabilitation of older structures in the inner city neighborhoods.
He mentioned that the most notable code, the “Smart Code” does not require that the entire structure be brought up to new construction standards when rehabilitating or remodeling. In most instances, the actual rehabilitation requirements are unknown until the initial investment is made. This code will allow a developer, builder, investor, etc. to make an informed business decision when determining whether the project is feasible or not.
In conclusion, Mr. Southard advised that staff would come back before the Commission to present the final Code for Commission’s consideration at a future meeting.
AGENDA ITEM NO. 12: Progress report from City Treasurer Jim Wilsie regarding municipal court warrant tracking procedures.
City Treasurer/Finance Director Jim Wilsie gave an updated report on the municipal court warrant tracking procedures stating that in-house staff would develop a program that would track warrants.
He reported that INCODE, the company that installed the software in Municipal Court Clerk’s Office, was not able to commit to writing the program at this time.
Mr. Wilsie stated that the target date for getting the program ready for use was October 1.
AGENDA ITEM NO. 13: Progress report from City Treasurer Jim Wilsie regarding audit procedures concerning organizations having contracts with the City.
In addition to the memorandum updating the Commission on the audit procedures for organizations having contracts with the City, Mr. Jim Wilsie, City Treasurer, reported that the auditor was doing additional audit procedures to address the concerns of the Commission.
AGENDA ITEM NO. 14: Consider entering into a contract providing for establishment of airport administrator to oversee airport operations pursuant to airport audit.
City Manager Terry Powell presented the contract for services between the City of Shawnee and Mark White as airport administrator to oversee airport operations pursuant to the recent airport audit.
He informed the Commission that he would recommend some changes in the contract based upon Mr. White’s additional time involved in doing the administrator’s duties.
Mr. White, also addressed the Commission stating that after performing the duties, the work load was more involved than he thought and he was in agreement to work as administrator on an interim basis at $30 per hour until he increased his staff or until the City decided on other options. City Manager Terry Powell stated that the agreement has been for $20, but it would be increased to $30 per hour not to exceed $2,000 per month.
Other minor changes included the contract to be made with Air Flite, Inc. and delete certain wording that had already been included in the amended 1995 lease.
A motion was made by Commissioner Harrod, seconded by Vice Mayor Downing, to approve the contract with AirFlite, Inc. as airport administrator to oversee airport operations on an interim bases with noted changes to the contract as recommended by the city manager. Motion carried.
AYE: Harrod, Downing, Claybrook, Pettyjohn, Harden, Blair, Roach
NAY: None
THE COMMISSION RECESSED AT 9:18 P.M FOR A BREAK AND RECONVENED AT 9:27 P.M. WITH ALL CITY COMMISSIONERS PRESENT.
AGENDA ITEM NO. 15: Consider lease with Kidspace Shawnee to build playground on City property. (Continued from 8/7/00)
Ms. Terry Gilbert, Kidspace Shawnee Project Coordinator, informed the Commission that she had found out today that Kidspace Shawnee could not enter into an agreement with the City unless they were incorporated.
She explained that Kidspace Shawnee functions under the Shawnee Community Foundation and the Foundation was not ready to sign a lease at this time.
Ms. Gilbert stated that it would be beneficial to Kidspace Shawnee to be incorporated for funding purposes, and that she was requesting to delay the contract agreement to allow time for obtaining their incorporated status.
A motion was made by Vice Mayor Downing, seconded by Commissioner Harrod, to table indefinitely action on lease for property on
Center Street to Kidspace Shawnee. Motion carried.
AYE: Downing, Harrod, Harden, Blair, Roach, Claybrook, Pettyjohn
NAY: None
AGENDA ITEM NO. 16: Consider Bids and Proposals:
a. Wolverine/Kickapoo Industrial Access Road (award)
A motion was made by Commissioner Harrod, seconded by Commissioner Claybrook, to accept City Engineer John Krywicki’s recommendation to award the bid of APAC, Oklahoma, Inc., Shawnee, Oklahoma, in the amount of $1,088,990.69 as the lowest and best bid. Motion carried.
AYE: Harrod, Claybrook, Pettyjohn, Harden, Blair, Roach, Downing
NAY: None
b. Chemicals for Water Treatment (open)
Bidders Altivia Southern Advance
Houston,TX Ionics Chemical
West Pt, MS Sand Springs, OK
Chemical Amount Amount Amount
Aluminum Sulfate (Alum)
Per Dry Ton No Bid $175.00 $152.50
Alum-Polymer Blend per lb. $ .083 No Bid No Bid
Chlorine(gas, ton cylinders)
Per ton 402.00 No Bid 409.00
Sodium Hydroxide(Caustic Soda)
Per Dry ton 219.00 No Bid 270.00
Sodium Silica (Fluoride) per lb. No Bid No Bid .35
A motion was made by Vice Mayor Downing, seconded by Commissioner Pettyjohn, to accept Public Works Director James Cole’s recommendation to award Altivia, Houston, Texas, the bid on the chemicals Alum-Polymer Blend at $.083 per pound; the Chlorine (gas, ton cylinders) for $402.00 per ton; and the sodium Hydroxide (Caustic Soda) for $219.00 per dry ton. Also award Advance Chemical, Sand Springs, Oklahoma, the bids for Aluminum Sulfate (Alum) for $152.50 per dry ton and the Sodium Silica (Fluoride) for $.35 per pound, with both awards being the lowest and best bids. Motion carried.
AYE: Downing, Pettyjohn, Harrod, Harden, Blair, Roach, Claybrook
NAY: None
c. One 2001 Positive Displacement Vacuum Trailer (open)
BIDDER AMOUNT
Sewer Equipment Co. of America $79,260.00
Glenview, IL
Midwestern Equipment Co. $73,000.00
Oklahoma City, OK
A motion was made by Commissioner Roach, seconded by Vice Mayor Downing, to refer all bids received for the 2001 Positive Displacement Vacuum Trailer to staff for review and recommendation at the
next meeting. Motion carried.
AYE: Roach, Downing, Claybrook, Pettyjohn, Harrod, Harden, Blair
NAY: None
d. One 2001 15,000 LB GVWR Pickup Cab and Chassis (open)
BIDDER AMOUNT
Harvey’s Inc. $24,490.00
Shawnee, OK
Brackeen Motors, Inc. $24,485.00
Shawnee, OK
Klement Ford $26,705.00
Shawnee, OK
A motion was made by Commissioner Pettyjohn, seconded by Commissioner Claybrook, to refer all bids received for the 2001 15,000 LB GVWR Pickup Cab and Chassis to staff for review and recommendation at the next meeting. Motion carried.
AYE: Pettyjohn, Claybrook, Harrod, Harden, Blair, Roach, Downing
NAY: None
AGENDA ITEM NO. 17: New Business (Any matter not known about or which could not have been reasonably fore seen prior to the time of posting agenda)
There was no New Business to be considered.
AGENDA ITEM NO. 18: Citizens Participation (A five minute limit per person) (A fifteen minute limit per topic)
Ms. Terry Gilbert, Kidspace Project Coordinator, presented the Kidspace financial report, showing a balance of $115,000.00 received.
AGENDA ITEM NO. 19: Consider an Executive Session to discuss pending litigation in Harris vs. City of Shawnee, C-99-804, and City of Shawnee vs. Stone, C-2000-407, pursuant to 25 O.S. 1992, Section 307(B)(4).
A motion was made by Vice Mayor Downing, seconded by Commissioner Roach, that the City Commission go into Executive Session for the purpose of discussing pending litigation in Harris vs. City of Shawnee, C-99-804, and City of Shawnee vs. Stone, C-2000-407 pursuant to 25 O.S. 1992, Section 307(b)(4). Motion carried.
AYE: Downing, Roach, Claybrook, Pettyjohn, Harrod, Harden, Blair
NAY: None
CITY COMMISISON NOW IN EXECUTIVE SESSION AT 9:45 P.M. WITH ALL COMMISSIONERS PRESENT.
CITY COMMISSION NOW RECONVENED IN REGULAR SESSION AT 10:10 P.M. WITH ALL COMMISSIONERS PRESENT.
AGENDA ITEM NO. 20: Consider action concerning matters discussed in Executive Session regarding pending litigations.
A motion was made by Commissioner Harrod, seconded by Vice Mayor Downing, to direct the City Attorney to proceed with purchasing the property and recover the money from the owner in regards to the pending litigation case of Harris vs. City of Shawnee, C-99-804. Motion carried.
AYE: Harrod, Downing, Claybrook, Pettyjohn, Harden, Blair, Roach
NAY: None
A motion was made by Commissioner Claybrook, seconded by Commissioner Harrod, to accept the Commissioners award in regards to the case of City of Shawnee vs. Stone, C-2000-407. Motion carried.
AYE: Claybrook, Harrod, Harden, Blair, Roach, Downing
NAY: Pettyjohn
AGENDA ITEM NO. 21: Commissioners’ Comments.
Under Commissioners’ Comments, the following comments and requests were made as follows:
*Commissioner Pettyjohn requested 1) a copy of the executed lease with REACT; 2) asked if staff had designated any railroad crossings for repairs; and 3) asked staff to check on speed bump at the intersection of Beard and Dunbar.
In response, Public Works Director James Cole advised that new timber was ordered for some railroad crossings and staff would monitor and he would check on the removal of the speed bump.
*Commissioner Harrod commented on the delayed mail delivery service operated by the US Postal Service.
City Manager Terry Powell offered to draft a letter to request a representative to attend a meeting to address the Commission’s concerns.
*Commissioner Blair asked if staff was enforcing codes relating to grass clippings in the street.
*Commissioner Roach requested an update on the water project in the Granada and surrounding additions.
City Manager Terry Powell informed that a meeting was set for tomorrow with Roger Hadley and Neal Martin to determine the status and next steps to take. He also informed that over fifty percent (50%) of the residents had signed the petition for water service.
AGENDA ITEM NO. 22: Administrative Reports.
There were no Administrative Reports presented.
AGENDA ITEM NO. 23: Adjournment.
The
BOARD OF CITY COMMISSIONERS PROCEEDINGS
AUGUST 21, 2000 AT 7:30 P. M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, August 21, 2000 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Tom Claybrook Robert M. Pettyjohn
Commissioner Ward 1 Commissioner Ward 2
James Harrod Steven Blair
Commissioner Ward 3 Commissioner Ward 4
Brad Roach Bob Downing
Commissioner Ward 5 Commissioner Ward 6-Vice Mayor
INVOCATION Reverend Rusty Williams
Wesley United Methodist Church
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Acknowledge staff will proceed in the instant meeting with opening and consideration of bids as set forth in Agenda Item No. 16.
b. Minutes of August 7, 2000 meeting
c. Acknowledge the following reports and minutes:
* Budget Status Report as of June 30 and July 31, 2000
* Treasurer Report for the City of Shawnee Sales Tax Receipts for the month of August 2000
* Treasurer Report for the City of Shawnee General Fund Statement of Revenues and Expenditures for the months of June and July, 2000
* Treasurer Report for the City of Shawnee Municipal Authority Statement of Revenues and Expenditures for the months of June and July, 2000
* Treasurer Report for the Shawnee Municipal Authority Analysis of Collections for Water and Sewer for the months of June and July, 2000
* Utility Division Report for the month of July 2000
* City Clerk Report for month of July 2000
* Shawnee Community Center Report for the month of July 2000
* Planning Commission minutes of July 5, 2000 meeting
* Sister Cities Council minutes of July 11, 2000 meeting
* Shawnee Urban Renewal Authority minutes of July 18, 2000 meeting
* Civic and Cultural Development Authority minutes of June 15, 2000 meeting
d. Acknowledge memorandum from Zane Qualls, Code Enforcement Officer, clarifying procedures for approval of lake lease transfers, annuals and renewals.
e. Lakesite Lease Transfers:
Lot 14, Belcher Tract
To: Mike & Anita Bertram From: June & Tina Miller
304 S. Lincoln 211 S. Oklahoma
Shawnee, OK 74801 Shawnee, OK 74801
Lot 9, Magnino Tract
To: Randall & Leslie Hill From: Charles & Dena Allen
1500 Bobcat Alley 103 Oakleaf St.
Paden, OK 74860 McLoud, OK 74851
f. Acknowledge letter from Adult Protective Services to Fire Chief James Roberts expressing appreciation for the prompt response and professional demeanor of firemen David Dean and Joe Whitecotton regarding a forced entry situation.
g. Acknowledge letter from Tonya R. Hileman Ricketts concerning the prompt response and helpfulness of public works employees in cleaning up tree limbs in residential area.
h. Acknowledge letter of appreciation to Police Chief Hank Land regarding Officer Steve Leader’s self-defense instruction class.
i. Acknowledge audit report concerning Shawnee Chamber of Commerce for fiscal year ending December 31, 1999.
j. Accept FY 1999-2000 Sanitary Sewer Rehab Project and place maintenance bonds into effect and authorize staff to advertise for bids for FY 2000-2001 Sanitary Sewer Rehab Project.
k. Approve application for Mixed Beverage License for Danny G. Sanders d/b/a LaRoca Restaurant.
l. Authorize out-of-state travel for James Cole to attend the A.W.W.A conference in Shreveport/Bossier City, Louisiana, October 1-3, 2000.
m. Approve Election of Optional Form of Payment from Oklahoma Municipal Retirement Fund for lump sum payment to Carl Jay Cornett.
n. Acknowledge Order for Permanent Partial Disability from the Workers’ Compensation Court dated 8/10/00 concerning Terry Moore vs. City of Shawnee.
o. Acknowledge Agreement Between Employer and Employee from Workers’ Compensation Court dated 8/8/00 concerning Kevin W. Roberts vs. City of Shawnee.
p. Mayor’s Appointments:
Tourism Advisory Committee
Appoint Martin L. O’Gwynn to replace Ken Shrupp to a term to expire 6/30/02
Zoning Board of Adjustment
Appoint Ron Gillham to replace Katie Case to a term to expire
6/1/02
A motion was made by Commissioner Harrod, seconded by Commissioner Pettyjohn, to approve Consent Agenda Item No. 1 (a-p). Motion carried.
AYE: Harrod, Pettyjohn, Harden, Blair, Roach, Downing, Claybrook
NAY: None
AGENDA ITEM NO. 2: Mayor’s Proclamation and Presentation.
Mayor Harden issued the following proclamation:
“Company D, 180th Regimental Combat Team Week”
September 17-23, 2000
(accepted by John Townsend, Company D representative)
Mayor Harden presented a plaque to Mr. C.J. Halley, Jr. in appreciation of 41 years of service to the City as a member of the Traffic & Transportation Commission.
Mr. Halley expressed his appreciation and said it was a pleasure serving on the T&T Commission. He was then applauded by the audience.
AGENDA ITEM NO. 3: Public hearing and consider an ordinance to annex property located at 14106 and 14108 Acme Road. (Applicant: Jim Stuart for Thunder Properties, L.L.C.) (Continued from 7/17/00 meeting).
Mayor Harden declared a public hearing in session to consider an ordinance to annex property located at 14106 and 14108 Acme Road.
It was noted that the Planning Commission and staff recommended approval of the annexation and there were no formal protests filed.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the annexation.
Mr. James Stuart, representing attorney for the applicant, was present to request that the annexation go into effect October 1, 2000.
After due and careful consideration, Ordinance No. 1978NS was introduced and the title read aloud.
Ordinance No. 1978NS entitled “An ordinance annexing certain territory and property outside the present city limits into the city limits of the City of Shawnee, Oklahoma, pursuant to Title 11 of the Oklahoma Statutes; describing said property; repealing all ordinances and parts of ordinances in conflict herewith, providing for severability.”
Motion by Vice Mayor Downing, seconded by Commissioner Roach, that the Title and Sections 1-4, be approved and the ordinance go into effective on October 1, 2000. Motion carried.
AYE: Downing, Roach, Claybrook, Pettyjohn, Harrod, Harden, Blair
NAY: None
Thereupon Mayor Harden declared Ordinance No. 1978NS duly passed and adopted. (Effective October 1, 2000)
AGENDA ITEM NO. 4: Public hearing and consider an ordinance for a conditional use permit on property located at 623 Kickapoo Spur from C-3, Automotive and Commercial Recreation District to C-3P, Automotive and Commercial Recreation District with a conditional use permit to sell beer and alcohol for consumption on the premises. (Applicant: Chandrakant Brahmbhatt for Shawnee Lodging L.L.C)
Mayor Harden declared a public hearing in session to consider an ordinance for a conditional use permit located at 623 Kickapoo Spur.
This property is the Cinderella Hotel restaurant and bar which has new ownership.
It was noted the Planning Commission and staff recommended approval of the conditional use permit and there were no formal protests filed.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the application. No persons appeared and the hearing was closed.
After due and careful consideration, Ordinance No. 1979NS was introduced and the title read aloud.
Ordinance No. 1979NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: A tract of land described as beginning at a point 823 feet south and 946 feet west of the northeast corner of the northeast quarter of Section 13, Township 10 North, Range 3 East; thence west 338 feet; thence south 313 feet; thence east 338 feet; thence north 313 feet to the point of beginning; and a tract of land described as beginning at a point 823 feet south and 946 feet west of the northeast corner of the northeast quarter of Section 13, Township 10 North, Range 3 east; thence south 313 feet; thence east 100 feet; thence north 313 feet; thence west 100 feet to the point of beginning, Pottawatomie County, Oklahoma, granting permissive use application for said property to C-3P, Automotive and Commercial Recreation District with conditional use permit, amending the official zoning map of the City of Shawnee accordingly.”
Motion by Commissioner Roach, seconded by Vice Mayor Downing, that the Title and Section 1 be approved. Motion carried.
AYE: Roach, Downing, Claybrook, Pettyjohn, Harrod, Harden, Blair
NAY: None
Thereupon Mayor Harden declared Ordinance No. 1979NS duly passed and adopted.
AGENDA ITEM NO. 5: Consider request from Spirit Rain Church to waive public nuisance liens on property located at 525 N. Beard. (Lien amount $3,821.05)
At this time, Pastor Louis Hopper of The Spirit Rain Church, 545 N. Beard, informed the Commission that his congregation was considering acquiring one of the vacant residential lots owned by Pottawatomie County located at 525 North Beard to be used as a parking lot.
He asked that the City’s public nuisance tax liens in the amount of $3,821.05 be waived. He stated that September 11 would be the earliest date to know whether the Church would be able to purchase the property.
Next, Community Development Director Michael Southard reported that it was the Planning Department’s position that if a development plan was presented for property with public nuisance liens, then the liens should be waived.
Mr. Southard noted that even though new Federal laws preempt churches from certain regulations, it was staff’s recommendation that if the property was purchased by the Church that the parking lot be paved.
A motion was made by Commissioner Pettyjohn, seconded by Vice Mayor Downing, to approve waiving the public nuisance liens in the amount of $3,821.05 at 525 North Beard contingent upon The Spirit Rain Church purchasing the property and with the City’s request to pave the property. Motion carried.
AYE: Pettyjohn, Downing, Claybrook, Harrod, Harden, Blair, Roach
NAY: None
AGENDA ITEM NO. 6: Consider appeal of Teddy Souders concerning decision of the Administrative Hearing Officer declaring 1106 N. Tucker a public nuisance.
Mr. Michael Southard, Planning/Code Enforcement Director, advised that an administrative order declared the property at 1106 N. Tucker a public nuisance and directed the owner, Mr. Teddy Souders, to obtain a moving permit by September 7, 2000 with completion of removing the mobile home before October 5, 2000.
He told the Commission that the mobile home was nonconforming to the R-1, Single Family Residential zoning district which prohibits mobile homes and it was not built to any local building code which would make inspections impossible to conduct on the structure.
Appearing before the Commission was Mr. Teddy Merle Souders, son of the owner, requesting the Commission to allow the mobile home to remain in the residential area. He stated that the renters had torn up the mobile home and that the property had been cleaned up and he was waiting on the insurance company for his claim in order to continue to make improvements to the mobile home.
After careful deliberation, a motion was made by Commissioner Claybrook, seconded by Commissioner Roach, to confirm the Administrative Hearing Officer’s declaration of property at 1106 N. Tucker a public nuisance and that City codes be enforced. Motion carried.
AYE: Claybrook, Roach, Downing, Pettyjohn, Harrod, Harden, Blair
NAY: None
AGENDA ITEM NO. 7: Consider request from Central Oklahoma Transit/COCAA for a 60 day extension to negotiate a contract with Executive Cab Company.
City Manager Terry Powell reported that the Central Oklahoma Transit/Central Oklahoma Community Action Agency (COCAA) and the Executive Cab Company were still negotiating a contract regarding transportation services and they were requesting a 60-day extension to their contract with the City in order to continue receiving funds at the level the Commission approved in July, 2000.
Mr. Powell stated that since the two parties are near to reaching an agreement, he recommended that a 30-day extension be granted to Central Oklahoma Transit/COCAA.
A motion was made by Commissioner Harrod, seconded by Commissioner Roach, to grant Central Oklahoma Transit/COCAA a thirty (30) day extension with continued funding from the City at the same level as approved in July, 2000. Motion carried.
AYE: Harrod, Roach, Downing, Claybrook, Pettyjohn, Harden, Blair
NAY: None
AGENDA ITEM NO. 8: Consider necessary budget amendment to pay workers compensation judgment in full for Calvin McCalip.
The Commission reviewed a memorandum dated August 17, 2000 by City Treasurer/Finance Director Jim Wilsie which explained about the City Commission’s action to place the workers compensation judgment for Calvin McCalip on the tax rolls; but since that time, the cash basis fund balance had increased due to franchise taxes.
The memo further stated that based on the current financial condition of the general fund, Mr. Wilsie suggested the judgment for Calvin McCalip be paid from the General Fund which will leave an amount above the required fund balance reserve policy.
A motion was made by Commissioner Claybrook, seconded by Commissioner Pettyjohn, to approve the budget amendment in the amount of $151,000 to pay workers compensation judgment in full for Calvin McCalip. Motion carried.
AYE: Claybrook, Pettyjohn, Harrod, Harden, Blair, Roach, Downing
NAY: None
AGENDA ITEM NO. 9: Consider Oklahoma Department of Transportation project agreement for U.S. 177 and Independence/Leo intersection improvements.
City Engineer John Krywicki explained that the project agreement was Oklahoma Department of Transportation’s (ODOT) standard agreement with the City that would start the process of closing Indpendence Street.
He reviewed the history of this intersection and the plans that ODOT had presented to the City Commission for modifying the US177 and Independence/Leo street intersections. The plans reflects closure of the Independence intersection with US 177; provides for signalization and improvements to the US 177 and Leo intersection; extends access from the Spur to Leo street; and lengthens and widens acceleration/deceleration lanes as they approach the Leo intersection.
He reported that ODOT’s estimated cost of the project is $1,358,849.10, and the City’s share is $332,424.60 which represents 24.46% of the estimated cost of the total project.
Commissioners Pettyjohn and Harrod voiced their disapproval to the closing of the Independence and US 177 intersection.
A motion was made by Vice Mayor Downing, seconded by Commissioner Claybrook, to approve the ODOT project agreement for U.S. 177 and Independence/Leo intersection improvements. Motion carried.
AYE: Downing, Claybrook, Harden, Blair, Roach
NAY: Pettyjohn, Harrod
AGENDA ITEM NO. 10: Consider approval of a building permit for expansion to Gordon Cooper Technical Center at Shawnee Municipal Airport.
City Manager Terry Powell presented the application for a building permit from Lamar Industries, Inc. for the Gordon Cooper Technology Center expansion on airport property.
He advised that work had already been started on the project in regards to installing the footings and floorings. He explained that correspondence from FAA to Gordon Cooper Technology Center personnel had been perceived by the Center as authorization to proceed with the construction of the facility.
Mr. Powell explained that the required air space study from FAA was not complete and it should be received within three weeks. He noted that FAA was aware of the situation and it was his recommendation that the permit be issued with the conditions that the work not go above ground surface until the study had been received.
A motion was made by Commissioner Claybrook, seconded by Commissioner Pettyjohn, to approve issuing the building permit to Lamar Industries, Inc. for the Gordon Cooper Technical Center facility expansion at Shawnee Municipal Airport with the conditions as recommended by City Manager Terry Powell. Motion carried.
AYE: Claybrook, Pettyjohn, Harrod, Harden, Blair, Roach, Downing
NAY: None
AGENDA ITEM NO. 11: Receive report from Community Development Director Mike Southard and discuss possible adoption of alternate building codes for existing structures called “Smart Codes.”
Community Development Director Michael Southard gave a presentation about the Smart Codes.
He informed the Commission that the Code Enforcement Department had been researching alternative codes for existing structures as a means of increasing the rehabilitation of older structures in the inner city neighborhoods.
He mentioned that the most notable code, the “Smart Code” does not require that the entire structure be brought up to new construction standards when rehabilitating or remodeling. In most instances, the actual rehabilitation requirements are unknown until the initial investment is made. This code will allow a developer, builder, investor, etc. to make an informed business decision when determining whether the project is feasible or not.
In conclusion, Mr. Southard advised that staff would come back before the Commission to present the final Code for Commission’s consideration at a future meeting.
AGENDA ITEM NO. 12: Progress report from City Treasurer Jim Wilsie regarding municipal court warrant tracking procedures.
City Treasurer/Finance Director Jim Wilsie gave an updated report on the municipal court warrant tracking procedures stating that in-house staff would develop a program that would track warrants.
He reported that INCODE, the company that installed the software in Municipal Court Clerk’s Office, was not able to commit to writing the program at this time.
Mr. Wilsie stated that the target date for getting the program ready for use was October 1.
AGENDA ITEM NO. 13: Progress report from City Treasurer Jim Wilsie regarding audit procedures concerning organizations having contracts with the City.
In addition to the memorandum updating the Commission on the audit procedures for organizations having contracts with the City, Mr. Jim Wilsie, City Treasurer, reported that the auditor was doing additional audit procedures to address the concerns of the Commission.
AGENDA ITEM NO. 14: Consider entering into a contract providing for establishment of airport administrator to oversee airport operations pursuant to airport audit.
City Manager Terry Powell presented the contract for services between the City of Shawnee and Mark White as airport administrator to oversee airport operations pursuant to the recent airport audit.
He informed the Commission that he would recommend some changes in the contract based upon Mr. White’s additional time involved in doing the administrator’s duties.
Mr. White, also addressed the Commission stating that after performing the duties, the work load was more involved than he thought and he was in agreement to work as administrator on an interim basis at $30 per hour until he increased his staff or until the City decided on other options. City Manager Terry Powell stated that the agreement has been for $20, but it would be increased to $30 per hour not to exceed $2,000 per month.
Other minor changes included the contract to be made with Air Flite, Inc. and delete certain wording that had already been included in the amended 1995 lease.
A motion was made by Commissioner Harrod, seconded by Vice Mayor Downing, to approve the contract with AirFlite, Inc. as airport administrator to oversee airport operations on an interim bases with noted changes to the contract as recommended by the city manager. Motion carried.
AYE: Harrod, Downing, Claybrook, Pettyjohn, Harden, Blair, Roach
NAY: None
THE COMMISSION RECESSED AT 9:18 P.M FOR A BREAK AND RECONVENED AT 9:27 P.M. WITH ALL CITY COMMISSIONERS PRESENT.
AGENDA ITEM NO. 15: Consider lease with Kidspace Shawnee to build playground on City property. (Continued from 8/7/00)
Ms. Terry Gilbert, Kidspace Shawnee Project Coordinator, informed the Commission that she had found out today that Kidspace Shawnee could not enter into an agreement with the City unless they were incorporated.
She explained that Kidspace Shawnee functions under the Shawnee Community Foundation and the Foundation was not ready to sign a lease at this time.
Ms. Gilbert stated that it would be beneficial to Kidspace Shawnee to be incorporated for funding purposes, and that she was requesting to delay the contract agreement to allow time for obtaining their incorporated status.
A motion was made by Vice Mayor Downing, seconded by Commissioner Harrod, to table indefinitely action on lease for property on
Center Street to Kidspace Shawnee. Motion carried.
AYE: Downing, Harrod, Harden, Blair, Roach, Claybrook, Pettyjohn
NAY: None
AGENDA ITEM NO. 16: Consider Bids and Proposals:
a. Wolverine/Kickapoo Industrial Access Road (award)
A motion was made by Commissioner Harrod, seconded by Commissioner Claybrook, to accept City Engineer John Krywicki’s recommendation to award the bid of APAC, Oklahoma, Inc., Shawnee, Oklahoma, in the amount of $1,088,990.69 as the lowest and best bid. Motion carried.
AYE: Harrod, Claybrook, Pettyjohn, Harden, Blair, Roach, Downing
NAY: None
b. Chemicals for Water Treatment (open)
Bidders Altivia Southern Advance
Houston,TX Ionics Chemical
West Pt, MS Sand Springs, OK
Chemical Amount Amount Amount
Aluminum Sulfate (Alum)
Per Dry Ton No Bid $175.00 $152.50
Alum-Polymer Blend per lb. $ .083 No Bid No Bid
Chlorine(gas, ton cylinders)
Per ton 402.00 No Bid 409.00
Sodium Hydroxide(Caustic Soda)
Per Dry ton 219.00 No Bid 270.00
Sodium Silica (Fluoride) per lb. No Bid No Bid .35
A motion was made by Vice Mayor Downing, seconded by Commissioner Pettyjohn, to accept Public Works Director James Cole’s recommendation to award Altivia, Houston, Texas, the bid on the chemicals Alum-Polymer Blend at $.083 per pound; the Chlorine (gas, ton cylinders) for $402.00 per ton; and the sodium Hydroxide (Caustic Soda) for $219.00 per dry ton. Also award Advance Chemical, Sand Springs, Oklahoma, the bids for Aluminum Sulfate (Alum) for $152.50 per dry ton and the Sodium Silica (Fluoride) for $.35 per pound, with both awards being the lowest and best bids. Motion carried.
AYE: Downing, Pettyjohn, Harrod, Harden, Blair, Roach, Claybrook
NAY: None
c. One 2001 Positive Displacement Vacuum Trailer (open)
BIDDER AMOUNT
Sewer Equipment Co. of America $79,260.00
Glenview, IL
Midwestern Equipment Co. $73,000.00
Oklahoma City, OK
A motion was made by Commissioner Roach, seconded by Vice Mayor Downing, to refer all bids received for the 2001 Positive Displacement Vacuum Trailer to staff for review and recommendation at the
next meeting. Motion carried.
AYE: Roach, Downing, Claybrook, Pettyjohn, Harrod, Harden, Blair
NAY: None
d. One 2001 15,000 LB GVWR Pickup Cab and Chassis (open)
BIDDER AMOUNT
Harvey’s Inc. $24,490.00
Shawnee, OK
Brackeen Motors, Inc. $24,485.00
Shawnee, OK
Klement Ford $26,705.00
Shawnee, OK
A motion was made by Commissioner Pettyjohn, seconded by Commissioner Claybrook, to refer all bids received for the 2001 15,000 LB GVWR Pickup Cab and Chassis to staff for review and recommendation at the next meeting. Motion carried.
AYE: Pettyjohn, Claybrook, Harrod, Harden, Blair, Roach, Downing
NAY: None
AGENDA ITEM NO. 17: New Business (Any matter not known about or which could not have been reasonably fore seen prior to the time of posting agenda)
There was no New Business to be considered.
AGENDA ITEM NO. 18: Citizens Participation (A five minute limit per person) (A fifteen minute limit per topic)
Ms. Terry Gilbert, Kidspace Project Coordinator, presented the Kidspace financial report, showing a balance of $115,000.00 received.
AGENDA ITEM NO. 19: Consider an Executive Session to discuss pending litigation in Harris vs. City of Shawnee, C-99-804, and City of Shawnee vs. Stone, C-2000-407, pursuant to 25 O.S. 1992, Section 307(B)(4).
A motion was made by Vice Mayor Downing, seconded by Commissioner Roach, that the City Commission go into Executive Session for the purpose of discussing pending litigation in Harris vs. City of Shawnee, C-99-804, and City of Shawnee vs. Stone, C-2000-407 pursuant to 25 O.S. 1992, Section 307(b)(4). Motion carried.
AYE: Downing, Roach, Claybrook, Pettyjohn, Harrod, Harden, Blair
NAY: None
CITY COMMISISON NOW IN EXECUTIVE SESSION AT 9:45 P.M. WITH ALL COMMISSIONERS PRESENT.
CITY COMMISSION NOW RECONVENED IN REGULAR SESSION AT 10:10 P.M. WITH ALL COMMISSIONERS PRESENT.
AGENDA ITEM NO. 20: Consider action concerning matters discussed in Executive Session regarding pending litigations.
A motion was made by Commissioner Harrod, seconded by Vice Mayor Downing, to direct the City Attorney to proceed with purchasing the property and recover the money from the owner in regards to the pending litigation case of Harris vs. City of Shawnee, C-99-804. Motion carried.
AYE: Harrod, Downing, Claybrook, Pettyjohn, Harden, Blair, Roach
NAY: None
A motion was made by Commissioner Claybrook, seconded by Commissioner Harrod, to accept the Commissioners award in regards to the case of City of Shawnee vs. Stone, C-2000-407. Motion carried.
AYE: Claybrook, Harrod, Harden, Blair, Roach, Downing
NAY: Pettyjohn
AGENDA ITEM NO. 21: Commissioners’ Comments.
Under Commissioners’ Comments, the following comments and requests were made as follows:
*Commissioner Pettyjohn requested 1) a copy of the executed lease with REACT; 2) asked if staff had designated any railroad crossings for repairs; and 3) asked staff to check on speed bump at the intersection of Beard and Dunbar.
In response, Public Works Director James Cole advised that new timber was ordered for some railroad crossings and staff would monitor and he would check on the removal of the speed bump.
*Commissioner Harrod commented on the delayed mail delivery service operated by the US Postal Service.
City Manager Terry Powell offered to draft a letter to request a representative to attend a meeting to address the Commission’s concerns.
*Commissioner Blair asked if staff was enforcing codes relating to grass clippings in the street.
*Commissioner Roach requested an update on the water project in the Granada and surrounding additions.
City Manager Terry Powell informed that a meeting was set for tomorrow with Roger Hadley and Neal Martin to determine the status and next steps to take. He also informed that over fifty percent (50%) of the residents had signed the petition for water service.
AGENDA ITEM NO. 22: Administrative Reports.
There were no Administrative Reports presented.
AGENDA ITEM NO. 23: Adjournment.
There being no further business to come before the meeting, a motion was made by Commissioner Pettyjohn, seconded by Commissioner Harrod, that the meeting be adjourned. Motion carried.
AYE: Pettyjohn, Harrod, Harden, Blair, Roach, Downing, Claybrook
NAY: None
______________________________
MAYOR
(SEAL)
ATTEST:
___________________________
CITY CLERK
re being no further business to come before the meeting, a motion was made by Commissioner Pettyjohn, seconded by Commissioner Harrod, that the meeting be adjourned. Motion carried.
AYE: Pettyjohn, Harrod, Harden, Blair, Roach, Downing, Claybrook
NAY: None
______________________________
MAYOR
(SEAL)
ATTEST:
___________________________
CITY CLERK
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