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| Date: 6/19/2000 | Board: City Commission | DocumentType: Minutes | Web Posted: 8/21/2000 12:02:00 PM |
BOARD OF CITY COMMISSIONERS PROCEEDINGS
JUNE 19, 2000 AT 7:30 P. M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, June 19, 2000 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Tom Claybrook Robert M. Pettyjohn
Commissioner Ward 1 Commissioner Ward 2
James Harrod Steven Blair
Commissioner Ward 3 Commissioner Ward 4
Brad Roach Bob Downing
Commissioner Ward 5 Commissioner Ward 6-Vice Mayor
INVOCATION Reverend Glenn Pence Hospice of Shawnee
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Acknowledge staff will proceed in the instant meeting with opening and consideration of bids and proposals as set forth in Agenda Item No. 7
b. Minutes of June 5, 2000 meeting
c. Budget Amendment in Workers Compensation Self-Insurance Fund
d. Transfers of Appropriations in 1998 HOME Grant Fund, Shawnee Municipal Authority, General Liability Reserve Fund and General Fund
e. Acknowledge the following reports and minutes:
* Budget Status Report as of May 31, 2000
* Treasurer Report for the City of Shawnee Sales Tax Receipts for the month of June 2000
* Treasurer Report for the City of Shawnee General Fund Statement of Revenues and Expenditures for the month of May 2000
* Treasurer Report for the City of Shawnee Municipal Authority Statement of Revenues and Expenditures for the month of May 2000
* Treasurer Report for the Shawnee Municipal Authority Analysis of Collections for Water and Sewer for the month of May 2000
* Building Inspector Report for the month of May 2000
* Utility Division Report for the month of May 2000
* City Clerk Report for the month of May 2000
* Shawnee Community Center Report for the month of May 2000
* Shawnee Police Report for the month of May 2000
* Planning Commission minutes of May 3, 2000 meeting
* Shawnee Urban Renewal Authority minutes of May 16, 2000 meeting
* Community Service Contracts Review Committee minutes of June 8, 2000 meeting
f. Lakesite Lease Transfer:
Lot 7 North School Tract
To: Keith & Gloria McBroom From: Terry L. Jackson
661 S. Market Road 5700 N.W. 65th
McLoud, OK 74851 Okla.City, OK 73132
g. Recommendations from the Community Service Contracts Review Committee meeting of June 8, 2000
1) Request from Pottawatomie County District Attorney’s Office for renewal of the Drug Task Force contract from fiscal year 2000-2001.
Recommendation: To approve request for $20,000.00 for fiscal year 2000-2001. (Increase of $5,000.00 from last year)
2) Request from Central Oklahoma Community Action Agency for renewal of contracts for the Municipal Auditorium and Shawnee Community Center for fiscal year 2000-2001.
Recommendation: To approve request for $76,608.00 for
fiscal year 2000-2001. (Increase of $8,000.00 from last year)
3) Request from Senior Citizens of Shawnee for renewal of contract for fiscal year 2000-2001.
Recommendation: To approve request for $48,000.00 for fiscal year 2000-2001. (Increase of $1,188.00 from last year)
4) Request from Salvation Army Boys & Girls Club for renewal of contract for fiscal year 2000-2001.
Recommendation: To approve request for $4,000.00 for fiscal year 2000-2001. ($2,000.00 less than last year)
5) Request from Central Oklahoma Community Action Agency/Central Oklahoma Transit System for renewal of contract for fiscal year 2000-2001.
Recommendation: To extend contract for one month at current funding level of $59,950.00 per year to allow time to explore options and gather information to resolve conflict with Executive Cab Company; if not accomplished within one month, funding will be decreased to $39,950.00
6) Request from Downtown Shawnee, Inc. for renewal of contract for fiscal year 2000-2001.
Recommendation: To approve request for $30,000.00 (same as last year)
h. Acknowledge annual budget for fiscal year 2000-2001 for the Pioneer Library System
i. Approve appointment of Dr. John C. Stobbe to the Pioneer Library System’s Board of Trustees
j. Authorize staff to advertise for proposals for a police records management system and computer aided dispatch system
k. Approve out of state travel for Mike Southard to attend Community Development Institute in Conway, Arkansas from July 23 – 28, 2000
l. Approve out of state travel for Mike Wolf to attend Summer National Association of Housing and Redevelopment Officials Conference in Salt Lake City, Utah from July 27 - 30, 2000.
m. Mayor’s Appointments:
Airport Advisory Board
Re-appoint Wes Mainord to a term to expire 7/01/02
Senior Citizens Board
Re-appoint Commissioner Brad Roach to a term to expire 7/01/01
Citizens’ Advisory Board
Appoint LaShawn Edwards-Ashley to a term to expire 5/03/02
Before the Consent Agenda was considered, Commissioner Harrod requested that 1g. 1), 2), 4), 5), and 6) be considered for separately.
A motion was made by Commissioner Claybrook, seconded by Vice Mayor Downing, to approve the Consent Agenda Item No. 1a.-m., less 1g. 1), 2), 4), 5), and 6) for separate consideration. Motion carried.
AYE: Claybrook, Downing, Pettyjohn, Harrod, Harden, Blair, Roach
NAY: None
Under g. 1), question was raised by Commissioner Harrod as to why the additional funds of $5,000 was recommended by the Committee when the request was not made for a total of $20,000.
At this time, Pottawatomie County District Attorney Kay Christensen was present to give a brief report on the Drug Task Force’s efforts in fighting a drug problem in Pottawatomie County and to state that the federal grant received by the District Attorney’s office for the Drug Task Force was being cut this year.
A motion was made by Commissioner Harrod, seconded by Commissioner Roach, to approve the contract with the Pottawatomie County District Attorney’s office for FY 2000-2001 in the amount of $15,000 and that the District Attorney’s Office comeback to the Commission for to request for additional funds at the end of the year. Motion failed.
AYE: Harrod, Roach, Downing
NAY: Claybrook, Pettyjohn, Harden, Blair
Commissioner Claybrook added that the City needed to support the efforts of the Drug Task Force to fight the increasing methamphetamine problem.
A motion was made by Commissioner Claybrook, seconded by Commissioner Blair, to approve the renewal contract with Pottawatomie County District Attorney’s Office for the Drug Task Force program for fiscal year 2000-2001 in the amount of $20,000.00. Motion carried.
AYE: Claybrook, Blair, Downing, Pettyjohn, Harden
NAY: Roach, Harrod
Under g. 2), Commissioner Harrod inquired as to why Central Oklahoma Community Action Agency was requesting an increase of $8,000.00 this year for a total of $76,608.99 for fiscal year 2000-2001.
Ms. Janelle Stafford, Director of Community Action responded that it would be for the summer youth program, salaries, and janitorial services at the Community Center and Municipal Auditorium.
City Treasurer/Finance Director Jim Wilsie reported that the funds would be not be issued until after July 15 based on receiving the audit reports on the program.
A motion was made by Commissioner Harrod, seconded by Vice Mayor Downing, to approve the recommendation from the Contracts Review Committee to renew contracts with the Central Oklahoma Community Action Agency for operation of the Shawnee Municipal Auditorium and Shawnee Community Center in the amount of $76,608.00 for fiscal year 2000-2001. Motion carried.
AYE: Harrod, Downing, Claybrook, Pettyjohn, Harden, Blair, Roach
NAY: None
Next under g.4), City Treasurer/Finance Director Jim Wilsie noted that the Salvation Army Boys & Girls Club contract would eventually be phased out.
A motion was made by Commissioner Harrod, seconded by Commissioner Roach, to approve the request of Salvation Army Boys & Girls Club for $4,000.00 for fiscal year 2000-2001. Motion carried.
AYE: Harrod, Roach, Downing, Claybrook, Pettyjohn, Harden, Blair
NAY: None
Under g. 5), Commissioner Harrod inquired about the Central Oklahoma Community Action Agency/Central Oklahoma Transit System and how it is affecting the local taxi cab business.
Appearing before the Commission was Mr. Larth Kienzle, Attorney for The Executive Cab Company and owner David Bedwell, voicing concerns about the transit system taking business away from the taxi company. He stated that the transit system, which is subsidized by the City, is functioning as a taxi service by picking up customers at the residence door.
Next, Community Action Director Janelle Stafford and Central Oklahoma Transit Systems Director John Shea, appeared before the Commission to explain the services of the System. They informed that the non-profit transit system was designed to transport disabled and elderly riders, as well as transporting low-wage earners to work.
Commissioners asked if the transit system could set a regular pick-up schedule with designated stops and times to eliminate the door-to-door service.
A motion was made by Commissioner Pettyjohn, seconded by Commissioner Harrod, to approve the current contract for one month at the current level of $59,950.00 per year and to allow the two organizations to work with City Attorney John Canavan to find a solution; and if an agreement has not been made, funding would decrease to $39,950.00 per year. Motion carried.
AYE: Pettyjohn, Harrod, Blair, Roach, Claybrook
NAY: Downing
ABSTAIN: Harden
Concluding, under g. 6), Mr. Ronny Jones, President of the Downtown Shawnee, Inc., appeared before the Commission to give an update on the downtown activities and the renewed plans set for downtown since the Hyatt-Palma study was conducted a few months ago.
Mr. Jones stated that progress was already being made in the downtown area with current members increasing their membership dues and gaining new memberships.
A motion was made by Commissioner Harrod, seconded by Commissioner Roach, to approve increasing the contract with Downtown Shawnee, Inc. from $30,000 as recommended by the Contracts Review Committee to $42,500.00 for fiscal year 2000-2001. Motion carried.
AYE: Harrod, Roach, Downing, Harden, Blair
NAY: Claybrook, Pettyjohn
All agencies appearing before the Commission expressed appreciation to the City of Shawnee for its support.
AGENDA ITEM NO. 2: Mayor’s Proclamation and Presentations:
Mayor Harden issued the following proclamation:
“Sister Cities Days”
Ten Year Anniversary
June 22 – 26, 2000
(accepted by Ann Davis, Sister Cities Council Chair)
Resolution No. 6072 was issued to Linda M. Gonzales expressing appreciation for 19 years of loyal service to the City of Shawnee.
Resolution No. 6072 entitled “A resolution expressing appreciation to Linda M. Gonzales for 19 years of loyal service to the City of Shawnee, Oklahoma; directing that said resolution be spread upon the official records of the City of Shawnee, Oklahoma; and authorizing a copy be presented to the said Linda M. Gonzales.”
A motion was made by Vice Mayor Downing, seconded by Commissioner Blair, that the Title and Resolution be approved. Motion carried.
AYE: Downing, Blair, Roach, Claybrook, Pettyjohn, Harrod, Harden
NAY: None
Public Works Director James Cole accepted the resolution on behalf of Ms. Gonzales.
Resolution No. 6073 was presented to Mr. Leon Murdock expressing appreciation for 19 years of loyal service to the City of Shawnee.
Resolution No. 6073 entitled “A resolution expressing appreciation to Leon Murdock for 19 years of loyal service to the City of Shawnee, Oklahoma; directing that said resolution be spread upon the official records of the City of Shawnee, Oklahoma; and authorizing a copy be presented to the said Leon Murdock.”
A motion was made by Commissioner Harrod, seconded by Commissioner Pettyjohn, that the Title and Resolution be approved. Motion carried.
AYE: Harrod, Pettyjohn, Harden, Blair, Roach, Downing, Claybrook
NAY: None
Mr. Murdock, who was retiring, accepted his resolution and thanked the Commission and staff for the many years of working for the City.
Thereupon Mayor Harden declared Resolution Nos. 6072 and 6073 duly passed and adopted.
AGENDA ITEM NO. 3: Presentation by Ken Fullbright of Shawnee Convention & Visitors Bureau 1999-2000 annual report and 2000-2001 marketing plan and budget.
Mr. Ken Fullbright, Tourism Advisory Committee Chairman, presented the 1999-2000 Annual Report and marketing plan and budget.
He highlighted the areas of projects completed, the marketing plan, and presented future events, and presented the projected budget of $116,700 for fiscal year 2000-2001.
A motion was made by Vice Mayor Downing, seconded by Commissioner Roach, to accept the 1999-2000 Annual Report on the Shawnee Convention & Visitor Bureau as presented. Motion carried.
AYE: Downing, Roach, Claybrook, Pettyjohn, Harrod, Harden, Blair
NAY: None
THE COMMISSION TOOK A BREAK AT 9:26 P.M. AND RECONVENED AT 9:38 P.M. WITH ALL COMMISSIONERS PRESENT.
AGENDA ITEM NO. 4: Public hearing and consider an ordinance amending Subdivision Regulation Article IV, Section 40.2.8, pertaining to sidewalks.
Mayor Harden declared a public hearing in session to consider an ordinance amending Subdivision Regulation Article IV, Section 40.2.8 pertaining to sidewalks.
It was noted that the Planning Commission recommended to proposed ordinance and staff has some alternative requirements for sidewalks.
Mr. Link Cowen, local realtor and longtime homebuilder, appeared before the Commission to express his concerns over the sidewalk ordinance.
There being no others to appear, Mayor Harden declared the public hearing closed.
Community Development Director Michael Southard gave the staff report.
The Commission discussed at length the pros and cons of the changes to the sidewalk ordinance and was not satisfied with the recommendations.
The following ordinance title was read into record for consideration.
“An ordinance relating to sidewalks, amending the subdivision regulations of the City of Shawnee, Oklahoma, Article IV, Section 40.2.8, Sidewalks; providing for severability; and declaring an emergency.”
A motion was made by Commissioner Harrod, seconded by Commissioner Blair, to reject the ordinance and direct staff to proceed with
proposing a new ordinance. Motion carried.
AYE: Harrod, Blair, Roach, Downing, Claybrook, Pettyjohn, Harden
NAY: None
AGENDA ITEM NO. 5: Consider a request for a final plat for Gray Dove Ridge, Section 2, located South of East 45th and East of Bryan. (Applicant: Rick Austin)
A motion was made by Commissioner Harrod, seconded by Commissioner Blair, to accept the final plat for Gray Dove Ridge, Section 2, located South of East 45th and East of Bryan as submitted by Mr. Rick Austin, applicant. Motion carried.
AYE: Harrod, Blair, Roach, Downing, Claybrook, Pettyjohn, Harden
NAY: None
AGENDA ITEM NO. 6: Consider a resolution adopting the budget for the City of Shawnee for the period July 1, 2000 through June 30, 2001 finding all things requisite and necessary have been done in preparation and presentation of said budget.
The Commission considered the final adoption of the City of Shawnee’s $34,035,147 million dollar budget for fiscal year July 1, 2000 through June 30, 2001.
The public hearing had been conducted at the June 5, 2000 Commission meeting in accordance with the Charter and/or statute.
Before final adoption, Commissioner Claybrook presented the following amendments to the budget.
A motion was made by Commissioner Claybrook, seconded by Commissioner Harrod, to delete from the budget a Thermal Imaging Camera for $17,000 as requested by the Fire Department. Motion carried.
AYE: Claybrook, Pettyjohn, Harrod, Harden, Blair, Roach, Downing
NAY: None
A motion was made by Commissioner Claybrook, seconded by Commissioner Pettyjohn, to delete the One Rescue Boat for $10,000 as requested by the Fire Department. Motion carried.
AYE: Claybrook, Pettyjohn, Harrod, Harden, Blair, Roach, Downing
NAY: None
The Commission had further discussion about use of the funds available, and Commissioner Claybrook made a motion to contribute $17,000 to the Kidspace Park being developed on Shawnee Municipal Airport property. The motion died for lack of a second.
Resolution No. 6074 was introduced and the title read aloud.
Resolution No. 6074 entitled “A resolution approving and adopting the budget for the City of Shawnee, Oklahoma for the period July 1, 2000 through June 30, 2001 finding all things requisite and necessary have been done in preparation and presentation of said budget.”
A motion was made by Commissioner Harrod, seconded by Commissioner Roach, that the Title and Resolution be approved. Motion carried.
AYE: Harrod, Roach, Downing, Claybrook, Pettyjohn, Harden, Blair
NAY: None
Thereupon Mayor Harden declared Resolution No. 6074 duly passed and adopted.
Concluding discussion of the budget, Commissioner Pettyjohn had concerns and comments about the City’s long-term planning on traffic congestion, the need for quality parks, swimming pool improvements, and drainage issues.
Public Works James Cole stated that he could report to the Commission within 120 days about the drainage concerns and in 30 days give an update on the parks.
City Manager Terry Powell commented that with the sales tax for future use, some projects could be implemented in a shorter time and certain items could be added to the Comprehensive Plan as urgent, necessary or desirable.
AGENDA ITEM NO. 7: Consider bids:
a. Dry Pipe Fire Sprinkler System (award)
(Heart of Oklahoma Exposition Center)
A motion was made by Vice Mayor Downing, seconded by Commissioner Blair, to accept staff’s recommendation to award the fire sprinkler system bid to Smith Fire Suppression, Inc., Bethany, Oklahoma in the amount of $68,565.00 (Option 2) as the lowest and best bid. Motion carried.
AYE: Downing, Blair, Roach, Claybrook, Pettyjohn, Harrod, Harden
NAY: None
Note: Per memorandum dated June 15, 2000 from Fire Marshal Allen R. Heilaman, Option 2 price was different from what was originally reported at the last Commission meeting in the amount of $70,994.00. There was work listed in the bid that will not be needed and there were reductions for the City’s tax exempt status.
The following bid was opened, read aloud and found to be as follows:
b. Automobile and Truck Liability Insurance (open)
BIDDER AMOUNT
Rosebure Bailey & Craig $16,098.60 (liability only)
Shawnee, OK $28,704.60 (Comprehensive)
A motion was made by Commissioner Pettyjohn, seconded by Commissioner Roach, that the bid for the automobile and truck liability insurance be deferred to staff for review and recommendation at the next
City Commission meeting. Motion carried.
AYE: Pettyjohn, Roach, Downing, Claybrook, Harrod, Harden, Blair
NAY: None
AGENDA ITEM NO. 8: New Business. (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda)
There was no New Business to be considered.
AGENDA ITEM NO. 9: Citizens Participation. (A five minute limit per person) (A fifteen minute limit per topic)
There was no Citizens Participation.
AGENDA ITEM NO. 10: Commissioners’ Comments.
Under this item, the following Commissioners commented:
*Commissioner Claybrook:
(1) Asked for update on the Shawnee Municipal Airport audit. Staff responded that they were waiting on a report from the Federal Aviation Administration (FAA);
(2) Requested update on bench warrants and on Municipal Court. Staff responded that Police Chief Hank Land would give a report at the next meeting and reports from Municipal Judge Robert H. Jones, and Assistant City Attorney Mike Clover;
(3) Inquired if city staff had conducted an analysis on the increasing fuel prices. City Manager Powell responded that he would check with staff at the next staff meeting.
*Commissioner Harrod requested staff to check on earning interest on the $119,000 allowed for the Fire Rescue Unit instead of making an upfront payment. The finance staff will report at a future date.
AGENDA ITEM NO. 11: Administrative Reports.
There were no Administrative Reports given.
AGENDA ITEM NO. 12: Adjournment.
There being no further business to come before the meeting, a motion was made by Commissioner Pettyjohn, seconded by Commissioner Roach, that the meeting be adjourned. Motion carried.
AYE: Pettyjohn, Roach, Downing, Claybrook, Harrod, Harden, Blair
NAY: None
______________________________
MAYOR
(SEAL)
ATTEST:
________________________
CITY CLERK
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.