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| Date: 5/2/2005 | Board: City Commission | DocumentType: Minutes | Web Posted: 5/18/2005 10:24:00 AM |
BOARD OF CITY COMMISSIONERS PROCEEDINGS
MAY 2, 2005 AT 5:30 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, May 2, 2005 at 5:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mills presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chuck Mills
Mayor
Tom Claybrook Tom Schrzan
Commissioner Ward 1 Commissioner Ward 2
David Hadley MD Linda Peterson
Commissioner Ward 4 Commissioner Ward 5-Vice Mayor
Bob Downing
Commissioner Ward 6
ABSENT: Marva O’Neal
Commissioner Ward 3
INVOCATION Reverend Mike McCauley
Northeast Freewill Baptist Church
FLAG SALUTE Mayor Mills
AGENDA ITEM NO. 1: Commission Appointment of a Vice Mayor (per Article III, Section 6 of City Charter).
Mayor Mills asked for nominations for the appointment for a Vice Mayor to be appointed for the term of one year.
A motion was made by Commissioner Claybrook, seconded by Commissioner Schrzan, to reappoint Linda Peterson as Vice Mayor for a one year term to expire the first Commission meeting in May of 2006 in accordance with City Charter requirements. Motion carried.
AYE: Claybrook, Schrzan, Mills, Hadley, Peterson, Downing
NAY: None
AGENDA ITEM NO. 2: Consider Approval of Consent Agenda.
a. Minutes from the April 18, 2005 meeting.
b. Acknowledge the following minutes:
* Shawnee Urban Renewal Authority minutes from the April 5, 2005 meeting
* Civic and Cultural Development Authority minutes from the March 17, 2005 meeting
* Shawnee Public Library Board minutes from the October 12, 2004 meeting
* Planning Commission minutes from the March 2, 2005 meeting
c. Acknowledge Workers’ Compensation settlement to Darrell Freeman in the amount of $45,000.00.
d. Mayor’s Appointment:
Shawnee Housing Authority
Appoint Gary Broussard to a term to expire 2/4/07
A motion was made by Commissioner Downing, seconded by Vice Mayor Peterson, that the Consent Agenda (a-d) be approved as presented. Motion carried.
AYE: Downing, Peterson, Claybrook, Schrzan, Mills, Hadley
NAY: None
Mayor Mills issued the following add-on proclamation:
“Beaulah May Caruthers-Winrow Day”
May 1, 2005
(accepted by Beaulah May Caruthers-Winrow, celebrating her 100th birthday)
COMMISSIONER O’NEAL NOW PRESENT AT 5:40 P.M.
AGENDA ITEM NO. 3: Introduction of Shawnee Sister Cities student delegation to Nikaho, Japan.
Ms. Mary Chancellor, Delegation Chair for Shawnee Sister Cities Council, introduced the delegation selected for the 2005 exchange visit to Nikaho, Japan as follows:
Jordan Acock, Shawnee Middle School
Nicholas Berry, Grove School
Garrett Matlock, North Rock Creek School
Jordan Parsons, Shawnee Middle School
Krishan Patel, North Rock Creek, School
Erika Bass, Grove School
Lauren Deere, Shawnee Middle School
Amanda Foote, Shawnee Middle School
Candice Ford, North Rock Creek School
Dakota Patterson, North Rock Creek School
Raye Reeder, Shawnee Middle School
Kara Sharp, Grove School
Taylor Stewart, North Rock Creek School
Numu Tomahsah, Shawnee Middle School
Linda Haselwood, Shawnee Middle School Teacher and Sister Cities Chairperson
Kathy Reynolds, Sequoyah Elementary School Teacher
Janis Young, Shawnee Middle School Teacher
The exchange trip will be August 2-9, 2005. This year is the 15th anniversary as sister cities with Nikaho, Japan.
AGENDA ITEM NO. 4: Presentation by Tulsa Fire Chief Allen LaCroix of the Oklahoma Fire Chiefs Association “Chief Officer Leadership Award” to Shawnee Fire Chief Jerry Bower.
Tulsa Fire Chief Allen LaCroix of the Oklahoma Fire Chiefs Association presented Shawnee Fire Chief Jerry Bower the “ Chief Officer Leadership Award” and the “Governor’s Commendation.”
Fire Chief LaCroix noted that the leadership award recognizes those individuals that are involved in community service and who go beyond the call of duty.
Fire Chief Bowers accepted the award and stated that he was gratified to have received the award from his peers.
AGENDA ITEM NO. 5: Discuss and consider petition for traffic control at the intersection of Bell Street and Farrall Street.
Mr. Inman Doaks, Jr. spoke on behalf of the Dunbar Heights neighborhood addressing safety concerns.
A petition for traffic control at the intersection of Bell and Farrall Streets was presented from the citizens of the Dunbar Height neighborhood requesting study and action on the installation of a four-way stop light at said intersection.
City Engineer John Krywicki reported that the Oklahoma Department of Transportation (ODOT) conducted studies in the past and had indicated the area in question did not warrant a signal light at that intersection.
He recommended referring this matter to the Traffic and Transportation Commission for re-evaluation and contact ODOT to explore the possibilities that would make this intersection safe.
It was Commission’s consensus to accept the city engineer’s recommendation.
AGENDA ITEM NO. 6: Public hearing and consider an ordinance to rezone property located on Bryan Street, north of Independence Street from R-1; Single Family Residential District to C-1P; Neighborhood Commercial District with Conditional Use Permit for use as a nursing home and senior assisted living housing. (Applicant: William W. Rice and Linda Praytor).
Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located on Bryan Street, north of Independence Street for use as a nursing home and senior assisted living housing.
It was noted the Planning Commission had recommended approval of the rezoning and no protests were filed.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning.
Mr. William W. Rice spoke on behalf of the application. No others appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2195NS was introduced and the title read aloud.
Ordinance No. 2195NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: Lots Two (2) and Three (3), Bradley’s Second Addition to the City of Shawnee, Pottawatomie County, Oklahoma, according to the recorded plat thereof; rezoning said property from C-1, Neighborhood Commercial to C-1P, Neighborhood Commercial with Conditional Use Permit; amending the official zoning map of the City of Shawnee accordingly.”
A motion was made by Commissioner Downing, seconded by Commissioner Hadley, that the Title and Section 1 be approved. Motion carried.
AYE: Downing, Hadley, Peterson, Claybrook, Schrzan, O’Neal, Mills
NAY: None
Thereupon Mayor Mills declared Ordinance No. 2195NS duly passed and adopted.
AGENDA ITEM NO. 7: Public hearing and consider an ordinance to rezone property located on the west side of Bryan Street, north of MacArthur Street and south of Terra Lane from A-1; Agricultural District to RE: Rural Estates District for use as one-acre lot subdivision. (Applicant: Kevin and Tina Hanna d/b/a Copper Creek Properties, LLC). (Continued from 4/18/05 meeting).
Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located on the west side of Bryan Street, north of MacArthur Street south of Terra Lane for use as one-acre lot subdivision.
It was noted the Planning Commission had recommended approval of the rezoning and no protests were filed.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning. Mr. Kevin Hanna was present on behalf of his application. No other appeared and the public hearing was closed.
Applicant Kevin Hanna appeared before the Commission on behalf of his application.
After due and careful consideration, Ordinance No. 2196NS was introduced and the title read aloud.
Ordinance No. 2196NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Pottawatomie County, Oklahoma, to-wit: A tract of land in the Southeast Quarter (SE/4) of Section 5, Township 10 North, Range 4 East of the Indian Meridian, Pottawatomie County, Oklahoma, more particularly described as follows: Beginning at a point 1128.75 feet S00º00’00”W of the Northeast Corner of said Southeast Quarter (SE/4); thence N89º18’43”W a distance of 610.83 feet; thence S00º00’00”W a distance of 55.87 feet; thence S73º45’05” W a distance of 63.94 feet; thence S43º37’31”W a distance of 180.59 feet; thence S66º00’00”E a distance of 495.00 feet; thence N36º35’00”E a distance of 75.00 feet; thence N25º50’46”W a distance of 108.06 feet; thence S89º18’43”E a distance of 125.00 feet; thence S00º00’00”W a distance of 245.16 feet; thence S89º18’43”E a distance of 222.00 feet; thence N00º00’00”E a distance of 490.33 feet to the point of beginning
AND
A tract of land located in the Southeast Quarter (SE/4) of Section 5, Township 10 North, Range 4 East of the Indian Meridian, Pottawatomie County, Oklahoma, being more particularly described as follows: Beginning at a point 1373.92 feet S00º00’00”W and 222.00 feet N89º18’43”W of the Northeast Corner of the Southeast Quarter (SE/4); thence S00º00’00”W a distance of 245.16 feet; thence N89º18’43”W a distance of 866.00 feet; thence N00º00’00”E a distance of 490.33 feet; thence S89º18’43”E a distance of 477.17 feet; thence S00º00’00”W a distance of 55.87 feet; thence S73º45’05”W a distance of 63.94 feet; thence S43º37’31”W a distance of 180.59 feet; thence S66º00’00”E a distance of 495.00 feet; thence N36º35’00”E a distance of 75.00 feet; thence N25º50’46”W a distance of 108.06 feet; thence East 125 feet to the point of beginning; rezoning said property from A-1, Agricultural District to RE; Rural Estates District and amending the official zoning map of the City of Shawnee accordingly.”
A motion was made by Vice Mayor Peterson, seconded by Commissioner O’Neal, that the Title and Section 1 be approved. Motion carried.
AYE: Peterson, O’Neal, Mills, Hadley, Downing, Claybrook, Schrzan
NAY: None
Thereupon Mayor Mills declared Ordinance No. 2196NS duly passed and adopted.
AGENDA ITEM NO. 8: Public hearing and consider an ordinance to rezone property located at 1408 E. Independence from R-3; Multi-Family Residential District to C-1; Neighborhood Commercial District for use as office building. (Applicant: Dick Curtis o/b/a Dee Burton). (Continued from 4/18/05 meeting).
Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located at 1408 East Independence for use as an office building.
It was noted the Planning Commission had recommended approval of the rezoning and no protests were filed.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning.
Community Development Director Mike Southard gave the staff report. No others appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2197NS was introduced and the title read aloud.
Ordinance No. 2197NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Pottawatomie County, Oklahoma, to-wit: A part of Lot Eight (8) in Bradley’s Second Addition to the City of Shawnee, Pottawatomie County, Oklahoma, being more particularly described as follows: Commencing at the Southwest Corner of said Lot Eight (8); thence East along the South line of said Lot Eight (8) a distance of 520.08 feet to the point of beginning; thence N00º08’57”E a distance of 129.40 feet; thence S89º53’17”E a distance of 99.83 feet to the East line of said Lot Eight (8); thence S00º09’30”E along the East line of said Lot Eight (8) a distance of 129.20 feet of the Southeast Corner of said Lot Eight (8); thence West along the South line of said Lot Eight (8) a distance of 100.52 feet to the point of beginning; rezoning said property from R-3; Multi-Family Dwelling District to C1; Neighborhood Commercial District and amending the official zoning map of the City of Shawnee accordingly.”
A motion was made by Commissioner Schrzan, seconded by Commissioner O’Neal, that the Title and Section 1 be approved.
Motion carried.
AYE: Schrzan O’Neal, Mills, Hadley, Peterson, Downing, Claybrook,
NAY: None
Thereupon Mayor Mills declared Ordinance No. 2197NS duly passed and adopted.
AGENDA ITEM NO. 9: Public hearing and consider an ordinance to rezone property located at 623 N. Kickapoo Spur from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to allow the sale of alcoholic beverages for on-premise consumption. (Applicant: Travice Jennings) (Application withdrawn by applicant).
Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located at 623 North Kickapoo Spur to allow the sale of alcoholic beverages for on-premise consumption.
Mayor Mills stated the applicant had withdrawn his application and the public hearing was closed.
AGENDA ITEM NO. 10: Public hearing and consider an ordinance to rezone property located on St. Johns Road, north of Slover Street and west of Leo Street from A-1; Agricultural District to R-1; Single Family Residential District for use as a single family residence. (Applicant: Kenneth Genn). (Continued from 4/18/05 meeting)
Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located at St. Johns Road, north of Slover Street and west of Leo Street for use as a single family residence.
It was noted the Planning Commission had recommended denial of the rezoning because the utilities could not support residential densities in that area. A staff report was given and there were formal protests filed.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning.
Ms. Pat Bateman and Floyd Edwards both live in the area and appeared in opposition to the rezoning.
Applicant Kenneth Genn appeared in favor of his application.
A motion was made by Commissioner Downing to approve the application but died for lack of a second.
A motion was made by Commissioner Schrzan, seconded by Commissioner Claybrook, to deny the rezoning request for property located at St. Johns Road, north of Slover Street and west of Leo Street for use as a single family residence. Motion carried.
AYE: Schrzan, Claybrook, O’Neal, Mills, Hadley, Peterson
NAY: Downing
AGENDA ITEM NO. 11: Public hearing and consider an ordinance to rezone property located at 1804 N. Park from R-1; Single Family Residential District to R-1P; Single Family Residential District with Conditional Use Permit for use as a child care center. (Applicant: Christa Beene) (Continued from 4/18/05 meeting).
Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located at 1804 North Park for use as a child care center.
It was noted the Planning Commission had recommended denial of the rezoning because it would be the second child care center in that area which would cause parking, traffic, noise and other nuisances.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning.
Applicant Christa Beene appeared in favor of her application and presented a plan that she and City Inspector Mike Cox had drawn up to accommodate problems.
Ms. Vicky Spears and Ms. Marta Dodson appeared in favor of rezoning.
There were no others to appear and the public hearing was closed.
After due and careful consideration, Ordinance No. 2198NS was introduced and the title read aloud.
Ordinance No. 2198NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: Lots Thirty-nine (39), Forty (40) and Forty-one (41), Block Fifteen (15), North Lawn Addition to the City of Shawnee, Pottawatomie County, Oklahoma, according to the recorded plat thereof rezoning said property from R-1; Single Family Residential District to R-1P; Single Family Residential with Conditional Use Permit; amending the official zoning map of the City of Shawnee accordingly.”
A motion was made by Commissioner Schrzan, seconded by Commissioner Downing, that the Title and Section 1 be approved and that a sight-proof fence and adequate parking be required. Motion carried.
AYE: Schrzan Downing, Claybrook, O’Neal, Mills, Hadley, Peterson
NAY: None
Thereupon Mayor Mills declared Ordinance No. 2198NS duly passed and adopted.
AGENDA ITEM NO. 12: Public hearing and consider an ordinance to rezone property located at 1819 N. Bryan from A-1; Agricultural District to R-1; Single Family Residential District for use a single family residence. (Applicant: Harley and Rose Cresap)
Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located at 1819 North Bryan for use as a single family residence.
It was noted the Planning Commission had recommended approval of the ordinance and there were no protests filed.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning. The staff report was given. No persons appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2199NS was introduced and the title read aloud.
Ordinance No. 2199NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: The West Two (2) acres of lot Twelve (12) of Crose’s Addition to Shawnee, Pottawatomie County, Oklahoma, according to the recorded plat thereof; less and except a tract of land beginning at the Northwest Corner of Lot Twelve (12); thence South 136 fee; thence East 274 feet; thence North 136 feet; thence West 274 feet to the point of beginning, and less and except a tract of land beginning at the Southwest Corner of Lot Twelve (12); thence North 125 feet; thence East 274 feet; thence South 125 feet; thence West 274 feet to the point of beginning; rezoning said property from RE, Rural Estates District to R-1, Single Family Residential District and amending the official zoning map of the City of Shawnee accordingly.”
A motion was made by Commissioner Downing, seconded by Commissioner Claybrook, that the Title and Section 1 be approved. Motion carried.
AYE: Downing, Claybrook, Schrzan, O’Neal, Mills, Hadley, Peterson
NAY: None
Thereupon Mayor Mills declared Ordinance No. 2199NS duly passed and adopted.
AGENDA ITEM NO. 13: Public hearing and presentation of Comprehensive Plan.
Mayor Mills declared a public hearing in session for presentation of the Comprehensive Plan.
Community Development Director Mike Southard introduced Mr. Tony Allender with Wilber Smith & Associations’ Houston, Texas office to present an overview of the Comprehensive Plan and highlight major changes as recommended.
He stated that the Plan, an envisioning tool, is built around residential/commercial infill, image, intergovernmental coordination, transportation and growth.
Mr. Allender noted this was the first of three public hearings on the new Comprehensive Plan that will guide Shawnee over the next decade.
Concluding the public hearing, Mr. Southard stated that the Plan would be presented at the May 16 meeting for final approval.
CITY COMMISSION RECESSED FOR A BREAK AT 7:30 P.M.
CITY COMMISSION NOW RECONVENED AT 7:39 P.M. WITH ALL COMMISSIONERS PRESENT.
AGENDA ITEM NO. 14: Consider Resolution authorizing Right-of-Way, Public Utility and Encroachment Agreement between the Oklahoma Department of Transportation and the City of Shawnee on the MacArthur Street Paving Project, STP-163C(079)UR, Job No. 18866(04).
Resolution No. 6229 was introduced and the title read aloud.
Resolution No. 6229 entitled “A resolution approving a certain project agreement between the City of Shawnee and the Department of Transportation of the State of Oklahoma in connection with the location and improvement of a portion of the state highway system within the corporate limits of the City now designed as MacArthur Street Project from Kickapoo to Airport Drive under plans and specifications for Project known as STP-163C(079)UR, Job No. 18866(04) Const, R/W(05), UT(06) in accordance with the terms and tenor of 69 O.S. 1991, Section 1205, 1206, 1401 and 1403.”
A motion was made by Commissioner Downing, seconded by Commissioner Hadley, that the Title and Resolution be approved. Motion carried.
AYE: Downing, Hadley, Peterson, Claybrook, Schrzan, O’Neal, Mills
NAY: None
Thereupon Mayor Mills declared Resolution No. 6229 duly passed and adopted.
AGENDA ITEM NO. 15: Consider Resolution authorizing Right-of-Way, Public Utility and Encroachment Agreement between the Oklahoma Department of Transportation and the City of Shawnee on the Kickapoo Street Paving Project, SEC115-OH17(004)SG, Job No. 18969(04)Const., (06)RW, (07)UT.
Resolution No. 6230 was introduced and the title read aloud.
Resolution No. 6230 entitled “A resolution approving a certain project agreement between the City of Shawnee and the Department of Transportation of the State of Oklahoma in connection with the location and improvement of a portion of the state highway system within the corporate limits of the City now designed as SH3E under plans and specifications for project known as SEC115-OH17(004)SG, Job No. 18969(04) Const.,(06) RW,(07) UT in accordance with the terms and tenor of 69 O.S. 1991, Section 1205, 1206, 1401 and 1403.”
A motion was made by Commissioner Hadley, seconded by Vice Mayor Peterson, that the Title and Resolution be approved. Motion carried.
AYE: Hadley, Peterson, Downing, Claybrook, Schrzan, O’Neal, Mills
NAY: None
Thereupon Mayor Mills declared Resolution No. 6230 duly passed and adopted.
AGENDA ITEM NO. 16: Consider an Agreement between Oklahoma Natural Gas Co. and the City of Shawnee for relocation of gas facilities along Kickapoo Street from I-40 to 45th Street.
A motion was made by Commissioner Claybrook, seconded by Commissioner O’Neal, to approve the agreement between the City of Shawnee and Oklahoma Natural Gas Company for relocation of gas facilities along Kickapoo Street from I-40 to 45th Street. Motion carried.
AYE: Claybrook, O’Neal, Mills, Hadley, Peterson, Downing, Schrzan
NAY: None
AGENDA ITEM NO. 17: Consider acceptance and placing maintenance bonds into effect on the following projects: 1) MacArthur Street Paving from Leo Street to US177, 2) North Union Street from Mall Frontage Road north a 1/2 mile, and 3) Bell Street Streetscape from 7th Street to the Municipal Auditorium.
City Engineer John Krywicki explained all the above referenced projects have been satisfactorily completed in accordance to plans and specs and staff recommends acceptance.
A motion was made by Commissioner Downing, seconded by Vice Mayor Peterson, to accept the projects 1) MacArthur Street Paving from Leo Street to US177, 2) North Union Street from Mall Frontage Road north a 1/2 mile, and 3) Bell Street Streetscape from 7th Street to the Municipal Auditorium and place the maintenance bonds into effect. Motion carried.
AYE: Downing, Peterson, Claybrook, Schrzan, O’Neal, Mills, Hadley
NAY: None
AGENDA ITEM NO. 18: Consider setting a budget workshop for May 7, 2005 at 8:00 a.m. in commission chambers.
A motion was made by Commissioner Downing, seconded by Commissioner Schrzan, to approve May 7, 2005 at 8:00 a.m. in the Commission Chambers as a special called meeting to conduct a budget work session for fiscal year 2005-2006. Motion carried.
AYE: Downing, Schrzan, O’Neal, Mills, Hadley, Peterson, Claybrook
NAY: None
AGENDA ITEM NO. 19: Discuss and consider City Commission Policy No. 10 regarding the method used to fill a vacancy on the Board of City Commissioners.
Commissioner Schrzan brought up for discussion on City Commission Policy No. 10 regarding the method used to fill a vacancy on the Board of City Commissioners.
A motion was made by Commissioner Schrzan, seconded by Commissioner O’Neal, to make changes to the policy by omitting certain requirements to shorten the procedures. Motion failed.
AYE: Schrzan, O’Neal
NAY: Claybrook, Mills, Hadley, Peterson, Downing
The following motion was made as directed by Commission Policy No. 10.
A motion was made by Vice Mayor Peterson, seconded by Commissioner Downing, to declare the Ward 4 seat vacant at the June 6th meeting and advertise in the local newspapers for a replacement with the applications due and opened at the June 6, 2005 meeting; interview candidates and make appointment at the June 20th meeting, and swear in the appointee at the July 5, 2005 City Commission meeting. Motion carried.
AYE: Peterson, Downing, Claybrook, Schrzan, O’Neal, Mills, Hadley
NAY: None
AGENDA ITEM NO. 20: Consider support of Regional Economic Development Plan.
Commissioner Hadley gave an update on the meeting with other entities regarding a proposed plan for regional partnership for economic development.
Commissioner Hadley, who also serves on the Pottawatomie County Economic Development Sales Tax Oversight Committee, presented the City Commissioners with an updated proposal calling for $100,000 in funding from the City and a matching contribution from the County.
He was encouraged by the spirit of cooperation and commented that further development of ideas needed to be addressed.
Mayor Mills added that Commissioner Hadley, Tecumseh City Manager David Johnson and Pottawatomie County Extension Agent Joe Benton were forming a task force to work out a structure for the group.
AGENDA ITEM NO. 21: Consider bids.
a. 40 HP Motor and Pump (award)
A motion was made by Commissioner Downing, seconded by Vice Mayor Peterson, to award the 40 HP motor and pump bid to Hambrick-Ferguson, Inc., Oklahoma City, Oklahoma in the amount of $12,947.00 as the lowest and best bid. Motion carried.
AYE: Downing, Peterson, Claybrook, Schrzan, O’Neal, Mills, Hadley
NAY: None
b. Health Insurance for 2005-2006 (award)
City Treasurer/Finance Director Becky Cragin gave a power-point presentation summarizing the method for selecting health insurance coverage for city employees.
CITY OF SHAWNEE
TABULATION OF QUOTES
MEDICAL INSURANCE-2005-2006
ALL RATES NET OF COMMISSIONS
PACIFICARE HMO HIGH A PACIFICARE HMO HIGH B AETNA HMO HIGH B BCBS HMO HIGH B
EMP $291.35 NO QUOTE $260.38 $254.40
PARENT $544.79 NO QUOTE $486.87 $449.40
COUPLE $647.14 NO QUOTE $578.34 $566.70
FAMILY $850.63 NO QUOTE $760.20 $761.60
PACIFICARE PPO AETNA PPO BCBS PPO
EMP $264.24 $239.86 $278.60
PARENT $494.12 $448.53 $487.50
COUPLE $586.94 $532.79 $640.30
FAMILY $771.51 $700.33 $849.20
PACIFICARE ALTERNATIVE PLAN AETNA ALTERNATIVE PLAN (HEALTH FUND HRA) BCBS ALTERNATIVE PLAN
EMP NO QUOTE $228.59 NO QUOTE
PARENT NO QUOTE $517.08 NO QUOTE
COUPLE NO QUOTE $604.11 NO QUOTE
FAMILY NO QUOTE $777.17 NO QUOTE
She explained the insurance workgroup composed of city employees drafted a request for proposals (RFP) based on results from an employee survey and other cities and then advertised for sealed bids.
The employee work group analyzed the RFPs and determined the best two carriers were Pacificare and Aetna. The work group interviewed the carrier representatives.
The work group also met with two agents to answer questions and explain services they provided. The agents were J.T. Weedman, Tony Wall and Greg Wall; and Dustin Brand of North American.
Commissioner Schrzan questioned Mrs. Cragin as to why staff recommended Aetna when Blue Cross Blue Shield had a lower proposal for the HMO plan. She explained the workgroup determined Aetna had the most savings overall and that Blue Cross Blue Shield gave percentages and the employees wanted to know exactly what they would be paying.
Mrs. Cragin also advised that the work group recommended not using an agent of record and to go directly to the providers.
A motion was made by Commissioner Hadley, seconded by Commissioner Downing, to accept staff’s recommendation as presented to use Aetna for group medical, dental, basic life, dependent life and supplemental life and Pacificare for vision coverage and not use the services of an agent of record. Motion carried.
AYE: Hadley, Downing, Claybrook, O’Neal, Mills, Peterson
NAY: None
ABSTAIN: Schrzan
AGENDA ITEM NO. 22: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda)
There was no New Business.
AGENDA ITEM NO. 23: Administrative Reports.
Under Administrative Reports, City Engineer John Krywicki reported that the raw water line would be in service by Thursday.
Community Development Director Mike Southard reported that interviews would be held with four design firms on the skate park and hopeful that a recommendation would be made at the next City Commission meeting.
City Manager Jim Collard extended an invitation to the swearing-in ceremony for the new Police Chief Mike Chitwood scheduled for 5:00 p.m. on May 9, 2005 in the Commission Chambers.
AGENDA ITEM NO. 24: Citizens Participation (A five minute limit per person) (A fifteen minute limit per topic)
Under Citizens Participation, Mr. Dave Boardman a downtown business owner, asked for the Commission’s help with the illegal skateboarding and bicycle riding on the downtown sidewalks. He was thankful that a skate park was in the making but urged that the problems need to be addressed now.
Mr. J. T. Weedman, the City’s current agent of record, commented that the Atena medical insurance bid was a good bid, but expressed his disappointment with the Commission’s decision to discontinue using agents-of-record for the upcoming year.
Mr. James Martin of Aetna and Mr. Dustin Brand, North American Group, also commented about services of the agent-of-record.
AGENDA ITEM NO. 25: Commissioners Comments.
Under Commissioners Comments, Commissioner Schrzan announced that the funeral of Father Theodore Seneschal of St. Gregory’s Abbey, would be tomorrow.
AGENDA ITEM NO. 26: Adjournment.
There being no further business to come before the meeting, a motion was made by Commissioner Downing, seconded by Commissioner Hadley, that the meeting be adjourned. Motion carried. (9:34 p.m.)
AYE: Downing, Hadley, Peterson, Claybrook, Schrzan, O’Neal, Mills
NAY: None
______________________________
CHUCK MILLS, MAYOR
(SEAL)
ATTEST:
______________________________
DIANA HALLOCK, CITY CLERK
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.