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| Date: 3/1/2004 | Board: City Commission | DocumentType: Minutes | Web Posted: 8/30/2004 1:21:00 PM |
BOARD OF CITY COMMISSIONERS PROCEEDINGS
MARCH 1, 2004 AT 7:00 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, March 1, 2004 at 7:00 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Tom Claybrook Vacant
Commissioner Ward 1 Commissioner Ward 2
James Harrod Bob Weaver
Commissioner Ward 3 Commissioner Ward 4
Linda Peterson Bob Downing
Commissioner Ward 5 Commissioner Ward 6-Vice Mayor
INVOCATION Reverend Larry Sparks
New Beginnings Church
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Minutes of the February 13 and February 18, 2004 meetings.
b. Budget Amendment in Street Improvement Fund
c. Transfer of Appropriations in Shawnee Municipal Authority
d. Acknowledge the following report and minutes:
* Shawnee Community Center report from the month of January, 2004
* Shawnee Urban Renewal Authority minutes from the February 3, 2004 meeting
* Civic and Cultural Development Authority minutes from the January 15, 2004 meeting
e. Lakesite Leases:
Renewals:
Lot 23 Johnston Tract Lot C Hart Tract
Richard Rose Hawk Living Trust
P.O. Box 1299 1302 S. Caldwell
Artesia, CA 90702 Midwest City, OK 73130
Lot 13 Magnino A Tract
Tommy & Barbara Degman
1115 N. Louisa
Shawnee, OK 74801
f. Authorize staff to advertise for bids for repair of retaining wall around lift station on North Tucker.
g. Acknowledge Resolution of Appreciation to James Roberts for his service to the City of Shawnee.
h. Acknowledge declaration of gift of $40.00 from Robert Snelson to Shawnee Fire Department Prevention Division.
i. Approve a resolution nominating two trustees to fill vacancies on the Oklahoma Municipal Assurance Group board.
j. Approve Change Order No. 4 for the Water Treatment Plant Improvement Project Phase 2.
k. Approve appointment of Terry Compton to Pottawatomie County Development Authority Board.
l. Approve appointment of Commissioner Linda Peterson, Commissioner Tom Claybrook and Mayor Chris Harden to the Strategic Planning Committee.
m. Authorize out-of-state travel for Rob Branson to attend Fire Arson Investigation Academy in Branson, Missouri, March 8 - 12, 2004.
Resolution No. 6184 was introduced and the title read aloud.
Resolution No. 6184 entitled “A resolution expressing appreciation to James Doyle Roberts for more than 24 years of loyal service to the City of Shawnee, Oklahoma; directing that said resolution be spread upon the official records of the City of Shawnee, Oklahoma; and authorizing a copy be presented to the said James D. Roberts.”
Resolution No. 6185 was introduced and the title read aloud.
Resolution No. 6185 entitled “A resolution authorizing and directing Chris Harden, Mayor and authorized agent of the City of Shawnee to nominate Doug Henley and George Jones to fill the vacancies on the Board of Trustees of the Oklahoma Municipal Assurance Group for three-year terms commencing on July 1, 2004.”
Before considering the Consent Agenda, Commissioner Harrod requested to consider 1(l) separately.
A motion was made by Vice Mayor Downing, seconded by Commissioner Weaver, to approve Consent Agenda Item No. 1 (a-m), less (l), inclusive. Motion carried.
AYE: Downing, Weaver, Peterson, Claybrook, Harrod, Harden
NAY: None
Next, Interim City Manager Terry Compton clarified the reason for appointing the mayor and two commissioners to the Strategic Planning Committee was for addressing current budget issues and next year’s budget.
A motion was made by Commissioner Harrod, seconded by Commissioner Weaver, to approve Consent Agenda Item No. 1(l). Motion carried.
AYE: Harrod, Weaver, Peterson, Downing, Claybrook, Harden
NAY: None
AGENDA ITEM NO. 2: Mayor’s Proclamation.
“International Demolay Month”
March, 2004
(accepted by Butch Lutomski, Brandon Grubbs, and Kris Stewart)
Mayor Harden noted the following add-on proclamation:
“Read Across America Day”
March 2, 2004
(accepted by Debbie Hogue-Downing)
AGENDA ITEM NO. 3: Consider city manager job description and recruitment.
Personnel Director Dave Chesher advised the Commission that the City Manager position, which was recently vacated, will be advertised for eight weeks in the Oklahoma City and Tulsa newspapers, the Oklahoma Municipal League newsletter, and the International City Managers Association (ICMA) issue.
Commissioner Claybrook asked that education and experience requirements be changed from a “minimum of seven years of increasingly responsible experience in business management in a public agency” to “a minimum of seven years of increasingly responsible experience in business management, some of which was in a public agency.”
Mr. Chesher advised that after the applications had been received, three members of the Commission would be part of committee involved in reviewing the applications and making recommendations for the interview process.
A motion was made by Vice Mayor Downing, seconded by Commissioner Harrod, to approve the city manager job description with the amendment and recruitment process. Motion carried.
AYE: Downing, Harrod, Harden, Weaver, Peterson, Claybrook
NAY: None
AGENDA ITEM NO. 4: Consider letter outlining agreement between Citizen Potawatomi Nation and O.G.&E. regarding installation of additional streetlight at Gordon Cooper Drive and Hardesty Road.
The Commission acknowledged correspondence notifying the City regarding an agreement between the Citizen Potawatomi Nation(CPN) and OG&E relating to additional street lighting on Gordon Cooper Drive to benefit the City and CPN.
It was noted that any expense and monthly charges would be the responsibility of the CPN.
A motion was made by Commissioner Weaver, seconded by Commissioner Harrod, to approve the agreement between Citizen Potawatomi Nation and O.G.&E. regarding installation of additional street lighting at Gordon Cooper Drive and Hardesty Road. Motion carried.
AYE: Weaver, Harrod, Harden, Peterson, Downing, Claybrook
NAY: None
AGENDA ITEM NO. 5: Consider approval of staff recommendation to change the workers’ compensation leave policy.
Interim City Manager Terry Compton explained that the current workers’ compensation leave policy allows six weeks off at full pay for any injury and staff recommends changing the policy to conform to the state statutory limit of three days off at full pay.
A motion was made by Commissioner Weaver, seconded by Vice Mayor Downing, to approve changing the workers’ compensation leave policy to conform to the state statutory limit of three days off at full pay. Motion carried.
AYE: Weaver, Downing, Claybrook, Harrod, Harden, Peterson
NAY: None
AGENDA ITEM NO. 6: Consider approval of staff recommendation to change the personnel policy manual regarding payment of overtime.
A motion was made by Commissioner Weaver, seconded by Commissioner Claybrook, to approve changing the personnel policy regarding payment of overtime from hours “accumulated” in excess of 40 hours in a work week to read “overtime will be paid for hours “worked” in excess of 40 hours in a work week.” Motion carried.
AYE: Weaver, Claybrook, Harrod, Harden, Peterson, Downing
NAY: None
AGENDA ITEM NO. 7: Consider the appeal of Randy and Patricia Williams regarding the decision of the Administrative Hearing Officer regarding a sign located at 315 W. Highland.
Code Enforcement Officer Mike Cox, appeared before the Commission to give the staff report regarding Administrative Order to remove the sign at 315 W. Highland.
Mr. & Mrs. Randy Williams appeared to appeal the order. It was understood through the ordinances that the city staff was enforcing the ordinances to clean up Shawnee.
A motion was made by Commissioner Weaver, seconded by Commissioner Claybrook, to confirm City Code Enforcement Officer Mike Cox’s decision to require the removal of an unused sign at 315 West Highland owned by Randy and Patricia Williams. Motion carried.
AYE: Weaver, Claybrook, Harrod, Harden, Peterson, Downing
NAY: None
AGENDA ITEM NO. 8: Consider authorizing staff to advertise for bids for solid waste disposal.
Since the City (Shawnee Municipal Authority) has the discretion at the end of each contract period ending June 30 to renew or discontinue contracting with BFI for solid waste disposal services, the Commission had the authority to consider its options.
Public Works Director James Cole updated the Commission on the current charges the city pays BFI for collection services. The customers currently pay $8.50 per month for services which have not been increased for over 15 years and the city is currently operating at a loss status.
Upon discussion whether to request bids that could reduce the services from twice a week pickup to once a week, the Commission requested more information and time to make a decision.
A motion was made by Commissioner Harrod, seconded by Commissioner Claybrook, to set the date of March 8 at 7:00 p.m. for a Special Called Session to consider authorizing staff to advertise for bids for solid waste disposal services and including all options. Motion carried.
AYE: Harrod, Claybrook, Harden, Weaver, Peterson, Downing
NAY: None
AGENDA ITEM NO. 9: New Business. (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda)
There was no New Business.
AGENDA ITEM NO. 10: Administrative Reports.
Under Administrative Reports, City Attorney John Canavan gave an update on the bike trails research with other cities. He’ll continue researching and report at a later date.
AGENDA ITEM NO. 11: Citizens Participation (A five minute limit per person) (A fifteen minute limit per topic)
Under Citizens Participation, the following persons spoke:
*Mr. Rocky Barrett, Chairman of the Citizen Potawatomi Nation, thanked the Commission for voting to approve installation of street lights on Gordon Cooper Drive; and as a satisfied customer of BFI, he requested the City not to change services
*Mr. Steve Joosten and Mr. Curtis Smith, Pottawatomie County Pedalers, a bicycling club of about 60 members, requested the Commission to work with the group to build an off-road trail at Shawnee Twin Lakes Number 2 that would be beneficial to the community
*Mr. Bill Sims, property owner next to the lake, had concerns about the area the bike club was considering and he wanted the Commission to be aware of terrain that could be a huge undertaking to get cleared for the trail
*Mr. Ron Pentecost, the new BFI Manager, introduced himself to the Commission and expressed his desire to continue the partnership with the City
AGENDA ITEM NO. 12: Commissioners Comments.
Under Commissioners Comments, Commissioner Claybrook clarified the information the Commission would need for the special called meeting regarding costs associated with the solid waste disposal services.
Commissioner Peterson commented that in the statement that Mr. Joosten made regarding the bicycle trails as being modeled after KidSpace, she noted that the land KidSpace is on was not on city property in the beginning.
AGENDA ITEM NO. 13: Adjournment.
There being no further business to come before the meeting, a motion
was made by Vice Mayor Downing, seconded by Commissioner Harrod,
that the meeting be adjourned. Motion carried. (8:19 p.m.)
AYE: Downing, Harrod, Harden, Weaver, Peterson, Claybrook
NAY: None
______________________________
MAYOR
(SEAL)
ATTEST:
_____________________________
CITY CLERK
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.