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| Date: 12/15/2003 | Board: City Commission | DocumentType: Minutes | Web Posted: 1/7/2004 2:52:00 PM |
BOARD OF CITY COMMISSIONERS PROCEEDINGS
DECEMBER 15, 2003 AT 7:00 P. M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, December 15, 2003 at 7:00 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Tom Claybrook James Harrod
Commissioner Ward 1 Commissioner Ward 3
Bob Weaver Linda Peterson
Commissioner Ward 4 Commissioner Ward 5
Bob Downing
Commissioner Ward 6-Vice Mayor
ABSENT: Robert M. Pettyjohn
Commissioner Ward 2
INVOCATION James Cole, Public Works Director
City of Shawnee
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Minutes of the December 1, 2003 meeting.
b. Budget amendments in Capital Improvement Fund and 2002 Home Grant Fund.
c. Transfers of Appropriation in Capital Improvement Fund and Gifts and Contributions Fund.
d. Acknowledge the following reports and minutes:
* Sales Tax Report through December, 2003.
* Utility Division Report for the month of November, 2003
* City Clerk report for the month of November, 2003
* Warrant Officer activity report for the month of November, 2003.
* Shawnee Community Center report for the month of November, 2003.
* Shawnee Urban Renewal Authority minutes from the October 21, 2003 meeting.
* Planning Commission minutes from the November 19, 2003 meeting.
* Sister Cities Council minutes from the November 18, 2003 meeting.
e. Lakesite Leases:
Lease Changes:
Lot 1 Magnino A Tract
From: Nina Rosson To: Nina Rosson & Ernie Voigt
P.O. Box 94514 P.O. Box 94514
Okla. City, OK 73143 Okla. City, OK 73143
Lot 8 Renfro Tract
From: Terry Powell To: Terry Powell & Nancy Powell
29 Northridge 29 Northridge
Shawnee, OK 74804 Shawnee, OK 74804
Renewals:
Lot 5 Belcher Tract Lots 24 & 25 Belcher Tract
Don Mace Scott Lackey
1417 Bradley P.O. Box 145
Shawnee, OK 74801 Shawnee, OK 74801
Lot 4 Coffman Tract
Perry & Elizabeth Gatewood
160 Perry Road
Shawnee, OK 74801
f. Approve change from July fiscal year to January fiscal year in animal shelter contract with City of Tecumseh.
g. Approve request from Oklahoma Department of Transportation for temporary street lights at the intersection of MacArthur Street and US-177.
h. Acknowledge letter from Teresa Lewis to Chief Land expressing appreciation to Officer Wood for his work with the children at Shawnee High School.
i. Mayor’s Appointments:
2004 Sister Cities Council Members (1 year term)
CHAIR Arnold Davis
VICE CHAIR Joe Mark Cowden
SECRETARY Diana Hallock
TREASURER Bertha Ann Young
FUNDRAISING COMMITTEE CHAIR Ann Davis
HOST PROGRAMS COMMITTEE CHAIR Sue Winterringer
DELEGATION COMMITTEE CHAIR Mary Chancellor
EDUC/PROMOTION COMMITTEE CHAIR Linda Hazelwood
PUBLICITY COMMITTEE CHAIR Shana Hileman
COMM. ACTIVITIES COMMITTEE CHAIR Karen Wright
SUBCOMMITTEES:
International Dinner Ann Davis
Kite Festival Cheryl Cowden
Garden Chair Don Wright
Socials Meg Vorndran
State Meeting Ann Davis
Christmas Parade Kim Freeman
EX-OFFICIO MEMBERS:
Mayor Chris Harden
City Manager Terry Powell
Immediate Past Chair Billye Sue Hatch
Education Committee Advisor James Taffee
Youth Representative(s) Carrie Harder, NRC
Spencer Hatch, SMS
Civic and Cultural Development Authority
Appoint Lance Wortham to replace Ken Fullbright to a term to expire 12/31/07
A motion was made by Commissioner Harrod, seconded by Commissioner Peterson, that Agenda Item No. 1 (a-i), inclusive, be approved as presented. Motion carried.
AYE: Harrod, Peterson, Downing, Claybrook, Harden, Weaver
NAY: None
AGENDA ITEM NO. 2: City Manager’s Presentation of Employee of the Month.
City Treasurer Terry Compton presented a plaque and gift certificate to Rex Hennen, Assistant Engineer, as the December employee of the month in recognition of his excellent and dedicated service to the City of Shawnee.
Rex Hennen was present to accept.
AGENDA ITEM NO. 3: Consider approval of preliminary plat for the Mall East Addition located north of Interstate 40 and east of the proposed Wal-Mart site. (Applicant:
Glen Smith, PE, of Smith Roberts Baldischwiler on behalf of RSTP LLC.)
A motion was made by Vice Mayor Downing, seconded by Commissioner Weaver, to approve the preliminary plat for the Mall East Addition located north of Interstate 40 and east of the proposed Wal-Mart site. Motion carried.
AYE: Downing, Weaver, Peterson, Claybrook, Harrod, Harden
NAY: None
Note: Mr. Grant Dockrey, adjacent property owner had concerns about the water runoff from the proposed Wal-Mart site into his lake, in which Mr. Ron Wiggington, the developer, informed that it was not an issue with the developer. The city engineer will meet with Mr. Dockrey to discuss his concerns.
AGENDA ITEM NO. 4: Consider approval of final plat for the Mall East Addition Section 1, located north of Interstate 40 and east of the proposed Wal-Mart site. (Applicant: Glen Smith, PE, of Smith Roberts Baldischwiler on behalf of RSTP LLC)
A motion was made by Commissioner Weaver, seconded by Vice Mayor Downing, to approve the final plat for the Mall East Addition Section 1, located north of Interstate 40 and east of the proposed Wal-Mart site. Motion carried.
AYE: Weaver, Downing, Claybrook, Harrod, Harden, Peterson
NAY: None
AGENDA ITEM NO. 5: Presentation and discussion of Land Use chapter of Comprehensive Plan.
Community Development Director Mike Southard gave a report on Land Use chapter of the Comprehensive Plan update.
He presented on power-point the highlights of the Plan that included a guide for future rezoning decisions; future land use map, development/growth scenarios, character districts; and an overall coordination of goals and actions.
Mr. Southard reiterated that this was a broad-brush approach to the Comprehensive Plan and the technical planning would be in the Capital Improvement project.
There will be one more presentation on the Plan update at a future meeting.
AGENDA ITEM NO. 6: Consider awarding bid for trees between Kickapoo and Harrison per ODOT Enhancement Grant.
A motion was made by Commissioner Claybrook, seconded by Commissioner Weaver, to accept the recommendation from staff to award the bid for trees between Kickapoo and Harrison per ODOT Enhancement Grant to Northcutt’s Greenlawn Nursery, Lexington, Oklahoma, in the amount of $25,065.94, as the lowest and best bid. Motion carried.
AYE: Claybrook, Weaver, Peterson, Downing, Harrod, Harden
NAY: None
AGENDA ITEM NO. 7: New Business. (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda)
There was no New Business.
AGENDA ITEM NO. 8: Administrative Reports.
There were no Administrative Reports.
AGENDA ITEM NO. 9: Citizens Participation. (A five minute limit per person) (A fifteen-minute limit per topic)
Under Citizens Participation, Mr. Jim Sims appeared with complaints regarding the handicap ramp at Shawnee Public Library was not in compliance with ADA regulations.
The city’s engineering staff will re-evaluate the ramp and report its findings at the next meeting.
AGENDA ITEM NO. 10: Commissioners Comments.
Under Commissioners Comments, Commissioner Harrod voiced concerns about the low lake level and asked staff to check alternative sources for water.
Mayor Harden issued congratulations to the Shawnee High School “Wolves” Football Team for winning the State 5A championship.
AGENDA ITEM NO. 11: Adjournment.
There being no further business to come before the meeting, a motion was made by Vice Mayor Downing, seconded by Commissioner Harrod, that the meeting be adjourned. Motion carried. (8:07 p.m.)
AYE: Downing, Harrod, Harden, Weaver, Peterson, Claybrook
NAY: None
______________________________
MAYOR
(SEAL)
ATTEST:
____________________________
CITY CLERK
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.