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City of Shawnee Document
BOARD OF CITY COMMISSIONERS PROCEEDINGS DECEMBER 15, 2003 AT 7:00 P. M. The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, December 15, 2003 at 7:00 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance. Chris Harden Mayor Tom Claybrook James Harrod Commissioner Ward 1 Commissioner Ward 3 Bob Weaver Linda Peterson Commissioner Ward 4 Commissioner Ward 5 Bob Downing Commissioner Ward 6-Vice Mayor ABSENT: Robert M. Pettyjohn Commissioner Ward 2 INVOCATION Reverend Jimmie Don Gibson Calvary Baptist Church FLAG SALUTE Mayor Harden AGENDA ITEM NO. 1: Consider Approval of Consent Agenda. a. Minutes of the December 1, 2003 meeting. b. Budget amendments in Capital Improvement Fund and 2002 Home Grant Fund. c. Transfers of Appropriation in Capital Improvement Fund and Gifts and Contributions Fund. d. Acknowledge the following reports and minutes: * Sales Tax Report through December, 2003. * Utility Division Report for the month of November, 2003 * City Clerk report for the month of November, 2003 * Warrant Officer activity report for the month of November, 2003. * Shawnee Community Center report for the month of November, 2003. * Shawnee Urban Renewal Authority minutes from the October 21, 2003 meeting. * Planning Commission minutes from the November 19, 2003 meeting. * Sister Cities Council minutes from the November 18, 2003 meeting. e. Lakesite Leases: Lease Changes: Lot 1 Magnino A Tract From: Nina Rosson To: Nina Rosson & Ernie Voigt P.O. Box 94514 P.O. Box 94514 Okla. City, OK 73143 Okla. City, OK 73143 Lot 8 Renfro Tract From: Terry Powell To: Terry Powell & Nancy Powell 29 Northridge 29 Northridge Shawnee, OK 74804 Shawnee, OK 74804 Renewals: Lot 5 Belcher Tract Lots 24 & 25 Belcher Tract Don Mace Scott Lackey 1417 Bradley P.O. Box 145 Shawnee, OK 74801 Shawnee, OK 74801 Lot 4 Coffman Tract Perry & Elizabeth Gatewood 160 Perry Road Shawnee, OK 74801 f. Approve change from July fiscal year to January fiscal year in animal shelter contract with City of Tecumseh. g. Approve request from Oklahoma Department of Transportation for temporary street lights at the intersection of MacArthur Street and US-177. h. Acknowledge letter from Teresa Lewis to Chief Land expressing appreciation to Officer Wood for his work with the children at Shawnee High School. i. Mayor’s Appointments: 2004 Sister Cities Council Members (1 year term) CHAIR Arnold Davis VICE CHAIR Joe Mark Cowden SECRETARY Diana Hallock TREASURER Bertha Ann Young FUNDRAISING COMMITTEE CHAIR Ann Davis HOST PROGRAMS COMMITTEE CHAIR Sue Winterringer DELEGATION COMMITTEE CHAIR Mary Chancellor EDUC/PROMOTION COMMITTEE CHAIR Linda Hazelwood PUBLICITY COMMITTEE CHAIR Shana Hileman COMM. ACTIVITIES COMMITTEE CHAIR Karen Wright SUBCOMMITTEES: International Dinner Ann Davis Kite Festival Cheryl Cowden Garden Chair Don Wright Socials Meg Vorndran State Meeting Ann Davis Christmas Parade Kim Freeman EX-OFFICIO MEMBERS: Mayor Chris Harden City Manager Terry Powell Immediate Past Chair Billye Sue Hatch Education Committee Advisor James Taffee Youth Representative(s) Carrie Harder, NRC Spencer Hatch, SMS Civic and Cultural Development Authority Appoint Lance Wortham to replace Ken Fullbright to a term to expire 12/31/07 A motion was made by Commissioner Harrod, seconded by Commissioner Peterson, that Agenda Item No. 1 (a-i), inclusive, be approved as presented. Motion carried. AYE: Harrod, Peterson, Downing, Claybrook, Harden, Weaver NAY: None AGENDA ITEM NO. 2: City Manager’s Presentation of Employee of the Month. City Treasurer Terry Compton presented a plaque and gift certificate to Rex Hennen, Assistant Engineer, as the December employee of the month in recognition of his excellent and dedicated service to the City of Shawnee. Rex Hennen was present to accept. AGENDA ITEM NO. 3: Consider approval of preliminary plat for the Mall East Addition located north of Interstate 40 and east of the proposed Wal-Mart site. (Applicant: Glen Smith, PE, of Smith Roberts Baldischwiler on behalf of RSTP LLC.) A motion was made by Vice Mayor Downing, seconded by Commissioner Weaver, to approve the preliminary plat for the Mall East Addition located north of Interstate 40 and east of the proposed Wal-Mart site. Motion carried. AYE: Downing, Weaver, Peterson, Claybrook, Harrod, Harden NAY: None AGENDA ITEM NO. 4: Consider approval of final plat for the Mall East Addition Section 1, located north of Interstate 40 and east of the proposed Wal-Mart site. (Applicant: Glen Smith, PE, of Smith Roberts Baldischwiler on behalf of RSTP LLC) A motion was made by Commissioner Weaver, seconded by Vice Mayor Downing, to approve the final plat for the Mall East Addition Section 1, located north of Interstate 40 and east of the proposed Wal-Mart site. Motion carried. AYE: Weaver, Downing, Claybrook, Harrod, Harden, Peterson NAY: None AGENDA ITEM NO. 5: Presentation and discussion of Land Use chapter of Comprehensive Plan. AGENDA ITEM NO. 6: Consider awarding bid for trees between Kickapoo and Harrison per ODOT Enhancement Grant. A motion was made by Commissioner Claybrook, seconded by Commissioner Weaver, to accept the recommendation from staff to award the bid for trees between Kickapoo and Harrison per ODOT Enhancement Grant to Northcutt’s Greenlawn Nursery, Lexington, Oklahoma, in the amount of $25,065.94, as the lowest and best bid. Motion carried. AYE: Claybrook, Weaver, Peterson, Downing, Harrod, Harden NAY: None AGENDA ITEM NO. 7: New Business. (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda) There was no New Business. AGENDA ITEM NO. 8: Administrative Reports. There were no Administrative Reports. AGENDA ITEM NO. 9: Citizens Participation. (A five minute limit per person) (A fifteen-minute limit per topic) Under Citizens Participation, Mr. Jim Sims appeared with complaints regarding the handicap ramp at Shawnee Public Library. AGENDA ITEM NO. 10: Commissioners Comments. Under Commissioners Comments, Commissioner Harrod AGENDA ITEM NO. 11: Adjournment. There being no further business to come before the meeting, a motion was made by Vice Mayor Downing, seconded by Commissioner Harrod, that the meeting be adjourned. Motion carried. (8:07 p.m.) AYE: Downing, Harrod, Harden, Weaver, Peterson, Claybrook NAY: None ______________________________ MAYOR (SEAL) ATTEST: _____________________________ CITY CLERK AGENDA SHAWNEE MUNICIPAL AUTHORITY DECEMBER 15, 2003 AT 7:00 P.M. COMMISSION CHAMBERS AT CITY HALL SHAWNEE, OKLAHOMA 1. Call to Order 2. Declaration of a Quorum 3. Consider approval of Consent Agenda * Minutes of December 1, 2003 meeting Pgs. 1-2 4. Administrative Reports 5. New Business 6. Adjournment Respectfully submitted, Diana Hallock Authority Secretary AGENDA SHAWNEE AIRPORT AUTHORITY DECEMBER 15, 2003 AT 7:00 P.M. COMMISSION CHAMBERS AT CITY HALL SHAWNEE, OKLAHOMA 1. Call to Order 2. Declaration of a Quorum 3. Consider approval of Consent Agenda * Minutes of December 1, 2003 meeting Pgs. 1-2 4. Administrative Reports 5. New Business 6. Adjournment Respectfully submitted, Diana Hallock Authority Secretary NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall. This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents. |