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| Date: 7/21/2003 | Board: City Commission | DocumentType: Agenda | Web Posted: 7/18/2003 8:51:00 AM |
AGENDA
BOARD OF CITY COMMISSIONERS
JULY 21, 2003 AT 7:00 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Emmitt Hazelwood
Vol. Chaplain Unity Hospital
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Minutes of the July 7, 2003 meeting.
b. Budget amendments in Shawnee Airport Authority Fund, Street Improvement Fund and Gifts and Contributions Fund.
c. Transfer of Appropriations in Street Improvement Fund, General Fund, Capital Improvement Fund and Shawnee Municipal Authority.
d. Acknowledge the following reports and minutes:
* Sales Tax Report through July, 2003
* Utility Division Report for the month of June, 2003
* City Clerk Report for the month of June, 2003
* Warrant Officer activity report for the month of June, 2003
* Shawnee Community Center report for the month of June, 2003 and quarterly report for April, May & June, 2003.
* Shawnee Urban Renewal Authority minutes of the June 17, 2003 meeting.
* Sister Cities Council minutes from the June 10, 2003 meeting.
* Shawnee Public Library Board minutes from the April 8, 2003 meeting.
* Shawnee Beautification Committee minutes from the May 5, 2003 meeting
* Citizen’s Advisory Committee minutes from the May 7, 2003 meeting
e. Lakesite Lease Transfer:
10 Belcher Tract
To: Michael D. McQuain From: Paul & Sandra Alexandrer
Jana L. McQuain 1215 Bryant
2305 Troon Circle Benbrook, TX 76126
Shawnee, OK 74801
f. Acknowledge Shawnee Industrial Authority annual audit for year ended September 2002.
g. Authorize staff to advertise for bids for hydraulic power pack for Line Maintenance Division.
h. Authorize staff to advertise for bids for full-size pickup truck for use by the Code Enforcement Officer in the Action Center.
i. Acknowledge emergency request for out-of-state travel for Detective Greg Gibson to fly to Flagstaff, Arizona to interview suspect.
j. Acknowledge letter from Sharon Autrey expressing appreciation to Gailia Jackson in Customer Service Dept. for her helpfulness, friendliness and professionalism.
k. Approve renewal of the following agreements for fiscal year 2003-2004:
1) Town of Tecumseh for the treatment and disposal of animals
2) Town of McLoud for the treatment and disposal of animals.
3) Independent School District No. 93 for maintenance of tennis courts.
4) Interlocal Agreement with Pottawatomie County District Court to enable the Municipal Court to establish, develop and implement programs for juvenile misdemeanor offenders.
5) Interlocal Cooperation Agreement with Gordon Cooper Technology Center (GCTC) District No. 5 5o provide for the repaving and repair on public roadways and parking lots used by students, faculty, employees and patrons of GCTC.
6) Project H.E.A.R.T. for operation space and utility services.
7) South Central Industries for parks maintenance services.
8) Interlocal Agreement with Independent School District No. 93 for placement of police officers in schools for increased security.
9) Interlocal Agreement with Gordon Cooper Area Vocational Technical School for placement of police officers in school for increased security.
l. Acceptance of the following projects and placing maintenance bonds into effect:
1) Rehab Concrete Streets Project Contract No. COS-PW-01-9
2) Rosa and Franklin Streets Paving Projects (Market to Broadway) Contract No. COS-PW-01-7
3) Rehab Asphalt Streets Paving Project Contract No. COS-PW-01-5
4) YMCA Parking Lot Improvement Project Contract No. COS-PW-02-01.
m. Approve resolutions renewing lease purchase agreements for the following equipment:
1) SmartNet Trunked Radio Systems Upgrade
2) Incode Computer Software and Licenses
3) Backhoe Loader (Serial #31024093)
4) Backhoe Loader (Serial #31024482)
n. Mayor’s Appointments:
Citizens Advisory Committee
Appoint Bradie Winrow to a four-year term expiring 5/3/07
Appoint David Parsons to a four-year term expiring 5/3/07
2. City Manager’s Presentation to Employee of the Month.
3. Public hearing and consider an ordinance rezoning property located at the southeast corner of Bradley and Center streets from R-1; Single Family Residential District to PUD; Planned Unit Development for use as a residential development. (Applicant: R.W. Burnley on behalf of Jeff & Doty Case and BancFirst)
4. Public hearing and presentation of the Shawnee Downtown Revitalization Proposed Project Plan.
5. Consider a resolution approving a mutual aid agreement between the District Attorney and the Shawnee Police Department to aid in drug law enforcement.
6. Discuss prohibiting the parking of trailers within the front yards and visible side yards in residential districts.
7. Consider prioritizing proposed Capital Road Improvement Projects report prepared by Engineering Dept.
8. Report from staff regarding the status of the following proposed paving projects:
a. MacArthur Street Paving Improvements from west of Airport Tunnel to U.S. Highway 177.
b. MacArthur Street Paving Improvements from east of the Airport Tunnel to Kickapoo Street, including signalization of Airport Road and MacArthur Street intersection.
c. Future signalization and intersection improvements at MacArthur Street and U.S. Highway 177 intersection.
d. Overlay of Leo Street from MacArthur Street to 45th Street
9. Consider Oklahoma Department of Transportation Highway Agreement for proposed MacArthur Street Paving Improvements from west of Airport Tunnel to U.S. Highway 177
10. Consider authorizing staff to advertise for bids for the MacArthur Street Paving Project from the west side of the Airport Tunnel to U.S. Highway 177.
11. Consider approval of FY 03-04 Street Recommendations of the Three Year Street Improvement Program.
12. Consider and discuss options to continue merit, step and COLA’s for non-union employees in a fashion that will not compromise the integrity of the projected 3% reserve for the General Fund for FY 03-04.
13. Consider Bids:
a. Union Street Water Line Relocation Project (award)
b. Water Treatment Chemicals (award)
14. New Business Any matter not known about or which could not have been reasonably
foreseen prior to the time of posting
agenda)
15. Administrative Reports
16. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
17. Consider an Executive Session pursuant to 25 O.S. §307B(4) to discuss pending discuss pending litigation entitled James Harrod and Kaye Steele Harrod vs. the Board of City Commissioners of the City of Shawnee, Oklahoma, Case No. C-03-97 filed in the District Court of Pottawatomie County, Oklahoma on January 30, 2003.
18. Consider matters discussed in Executive Session pursuant to 25 O.S. §307B(4) regarding pending litigation entitled James Harrod and Kaye Steele Harrod, Case No. C-03-97 filed in the District Court of Pottawatomie County, Oklahoma on January 30, 2003.
19. Commissioners Comments
20. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
JULY 21, 2003 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a Minutes of July 7, 2003 meeting Pgs. 1-2
b. Confirm action taken under City Commission Agenda Item No. 1(c) regarding a Transfer of Appropriations in Shawnee Municipal Authority Fund.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
JULY 21, 2003 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of July 7, 2003 meeting Pgs. 1-2
b. Confirm action taken under City Commission Agenda Item No. 1(b) regarding Budget Amendment in Shawnee Airport Authority Fund.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.