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| Date: 12/17/2001 | Board: City Commission | DocumentType: Minutes | Web Posted: 1/24/2002 9:01:00 AM |
BOARD OF CITY COMMISSIONERS PROCEEDINGS
DECEMBER 17, 2001 AT 7:30 P. M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, December 17, 2001 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Tom Claybrook Robert M. Pettyjohn
Commissioner Ward 1 Commissioner Ward 2
James Harrod Bob Weaver
Commissioner Ward 3 Commissioner Ward 4
Kermit Milburn Bob Downing
Commissioner Ward 5 Commissioner Ward 6-Vice Mayor
INVOCATION Reverend Jeff Burris
Wesley United Methodist Church
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 23.
b. Minutes of December 3, 2001 meeting
c. Acknowledge the following reports and minutes:
* Sales Tax Report through December, 2001
* General Fund Financial Statements for months of October and November, 2001
* Shawnee Municipal Authority Financial Statements for the months of October and November, 2001.
* Utility Division Report for the month of November, 2001
* Building Inspector Report for the month of November, 2001
* City Clerk report for the month of November, 2001
* Shawnee Urban Renewal Authority minutes of November 20, 2001 meeting
* Shawnee Planning Commission minutes of November 7, 2001 meeting
* Traffic and Transportation Commission minutes of October 23, 2001 meeting
* Airport Advisory Board minutes of June 27 and September 12, 2001 meetings
d. Acknowledge letter from Wilson Early Childhood Center expressing appreciation to Hank Land for attending Veterans Day celebration.
e. Authorize staff to advertise for bids for vehicles for planning and engineering departments.
f. Authorize staff to advertise for bids for rehab of Dewey Street lift station.
g. Acknowledge change in water treatment process.
h. Approve request of the Windmill Ridge LLC to accept an escrow account in the amount of $150,000.00 in lieu of complete construction so that the developer can file the final plat and begin development of lots in the addition.
i. Mayor’s Appointments and Reappointments:
Oklahoma Baptist University Authority Trustees
Appoint Mr. J. Thomas Terry to a six-year term to expire 8/1/06
Appoint Dr. Jeff Moore to a six-year term to expire 8/1/06
Airport Advisory Board
Reappoint Terry Toole to a four-year term to expire 7/1/04
Reappoint Ron Davis to a four-year term to expire 7/1/04
A motion was made by Commissioner Pettyjohn, seconded by Vice Mayor Downing, to approve Consent Agenda Item No. 1 (a-i), as presented. Motion carried.
AYE: Pettyjohn, Downing, Claybrook, Harrod, Harden, Weaver, Milburn
NAY: None
AGENDA ITEM NO. 2: Mayor’s Presentation.
Mayor Harden presented the Urban Overlay Award from the Oklahoma Asphalt Pavement Association for Federal Street Project to Public Works Director James Cole.
Mayor Harden presented a Resolution of Appreciation to Kurt Shirey upon his retirement for his years of loyal service to the City of Shawnee.
Mr. Shirey accepted his presentation and thanked everyone for his many enjoyable years.
Resolution No. 6131 was read in full.
Resolution No. 6131 entitled “A resolution expressing appreciation to Kurt C. Shirey for over 24 years of loyal service to the City of Shawnee, Oklahoma, directing that said resolution be spread upon the official records of the City of Shawnee, Oklahoma; and authorizing a copy be presented to the said Kurt C. Shirey.
A motion was made by Commissioner Pettyjohn, seconded by Commissioner Weaver, that the Title and Resolution be approved. Motion carried.
AYE: Pettyjohn, Weaver, Downing, Claybrook, Harrod, Harden, Milburn
NAY: None
Thereupon Mayor Harden declared Resolution No. 6131 duly passed and adopted.
AGENDA ITEM NO. 3: City Manager’s Presentation.
City Manager Terry Powell presented a plaque and gift certificate to Charles Bell, Water Treatment Plant Operator, as the December employee of the month in recognition of his excellent and dedicated service to the City of Shawnee.
Mr. Bell accepted his presentation and thanked the City Commission.
AGENDA ITEM NO. 4: Consider a motion to recess the Board of City Commissioners meeting to meet as the Shawnee Municipal Authority to consider the Shawnee Municipal Authority agenda.
A motion was made by Vice Mayor Downing, seconded by Commissioner Claybrook, that the Commission recess temporarily to meet as the Shawnee Municipal Authority. Motion carried.
AYE: Downing, Claybrook, Pettyjohn, Harrod, Harden, Weaver, Milburn
NAY: None
CITY COMMISSION NOW TEMPORARILY RECESSED TO MEET AS THE SHAWNEE MUNICIPAL AUTHORITY.
CITY COMMISSION NOW RECONVENED IN REGULAR SESSION WITH ALL COMMISSIONERS PRESENT.
AGENDA ITEM NO. 5: Consider adoption of a resolution approving the incurrence of indebtedness by the Shawnee Municipal Authority (the “Authority”) issuing its Sales Tax Revenue Note, Series 2001 (the “Note”) waiving competitive bidding with respect to the sale of said note and approving the proceedings of the Authority pertaining to the sale of said Note; approving and authorizing execution of a sales tax agreement by and between the City of Shawnee and the Authority pertaining to the year-to-year pledge of certain sales tax revenues; and containing other provisions relating thereto.
Resolution No. 6132 was introduced and the title read aloud.
Resolution No. 6132 entitled “A resolution approving the incurrence of indebtedness by the Shawnee Municipal Authority (the “Authority”) issuing its Sales Tax Revenue Note, Series 2001 (the “Note”); waiving competitive bidding with respect to the sale of said Note and approving the proceedings of the Authority pertaining to the sale of said Note; approving and authorizing execution of a sales tax agreement by and between the City of Shawnee, Oklahoma (the “City”) and the Authority pertaining to the year-to-year pledge of certain sales tax revenues; establishing the City’s reasonable expectation with respect to the issuance of tax-exempt obligations by or on behalf of said city in calendar year 2001, and designating the Note as a qualified tax-exempt obligation; and containing other provisions relating thereto.”
A motion was made by Commissioner Weaver, seconded by Commissioner Harrod, that the Title and Resolution, Sections 1-5, be approved. Motion carried.
AYE: Weaver, Harrod, Harden, Milburn, Downing, Claybrook, Pettyjohn
NAY: None
Thereupon Mayor Harden declared Resolution No. 6132 duly passed and adopted.
AGENDA ITEM NO. 6: Consider approving the resolution adopted by the Shawnee Municipal Authority authorizing a new maintenance agreement and an agreement as to the use of surplus funds with the Pottawatomie County Development Authority.
A motion was made by Commissioner Harrod, seconded by Commissioner Milburn, to approve Resolution No. SMA-2001-02 adopted by the Shawnee Municipal Authority authorizing a new maintenance agreement and an agreement as to the use of surplus funds with the Pottawatomie County Development Authority. Motion carried.
AYE: Harrod, Milburn, Downing, Claybrook, Pettyjohn, Harden, Weaver
NAY: None
AGENDA ITEM NO. 7: Presentation by Don Lynch concerning status of air handling system for city hall and consider advising staff on direction for advertisement of bids.
Mr. Don Lynch, Emergency Management Director, made a presentation concerning the status of the air handling system for City Hall and requested advice on direction for advertisement of bids.
He noted that the current problem involves two of the chillers being out of commission requiring replacement of compressor units. He estimated the approximate cost would be $15,000.00. The staff notes relayed that the problem of losing compressors on a frequent basis will continue to plague City Hall because the chillers are run year-round in order to get cold air to each zone for the double duct mixing system and the system is not designed to operate in the current configuration.
Mr. Lynch also noted that the condensing coils are deteriorating and will require replacement in the immediate future. Because this system is almost 30 years old, major components are wearing out and replacement is going to be required in the short term.
Continuing, a second option at this time would be to replace the air handling units with systems similar to what were installed for the west side of the building. Preliminary estimates from one company was approximately $95,000.00.
A motion was made by Commissioner Harrod, seconded by Commissioner Pettyjohn, to have an architect or mechanical engineer research and make a recommendation at the next City Commission meeting. Motion carried.
AYE: Harrod, Pettyjohn, Harden, Weaver, Milburn, Downing, Claybrook
NAY: None
AGENDA ITEM NO. 8: Consider jail services agreement presented by Pottawatomie County.
In consideration of the jail services agreement presented by the Pottawatomie County, Commissioner Claybrook introduced a proposal in which the City of Shawnee would lease to Pottawatomie County the City’s jail facilities for the fee of $1.00 per year; he further proposed that the County house and maintain both city and county prisoners and that the city pay to the county the fee of $30.00 per day per prisoner to house city prisoners.
His plan further called for the city’s jail facilities to be closed in the event the county builds its own jail facilities and that the city’s prisoners would continue to be housed at the county facility at the going rate at that time.
The proposal was put into a motion by Commissioner Claybrook, seconded by Commissioner Pettyjohn, for discussion purposes.
After the Commission discussed this item and asked Commissioner Claybrook to clarify certain issues, County Commissioner Buck Day was asked his opinion of the proposed plan. Commissioner Day stated that he was reluctant to give his opinion without discussing it with the other County Commissioners; as well as newly appointed Sheriff Kurt Shirey.
Commissioner Day stated that he would ask that this proposal be placed on the agenda for the next County Commissioners meeting which will be December 26, 2001.
Shawnee Police Chief Hank Land was asked to address the operational problems that might be involved in the proposal. Chief Land stated that overall he liked the plan and thought that it was a win/win situation for both the city and county.
At this time, Commissioner Claybrook amended the motion, seconded by Commissioner Pettyjohn, to submit to the County for their consideration the proposal that the City lease to the County the city’s jail facilities for the fee of $1.00 per year and enter into a contract with the county to house city prisoners at the rate of $30.00 per day; and that the contract will stay into effect until the county builds a new jail at which time the city jail facilities would be closed and the county would continue to house city prisoners at the current going rate. Motion carried.
AYE: Claybrook, Pettyjohn, Harrod, Harden, Weaver, Milburn, Downing
NAY: None
The Commission then discussed establishing a committee to assist in developing and implementing the proposed plan with the county commissioners and sheriff.
A motion was made by Commissioner Harrod, seconded by Vice Mayor Downing, to appoint a committee to represent the city. Motion carried.
AYE: Harrod, Downing, Claybrook, Pettyjohn, Harden, Milburn, Weaver
NAY: None
Commissioners Milburn, Claybrook, and Weaver volunteered to serve on the committee along with Police Chief Hank Land and City Attorney John Canavan.
AGENDA ITEM NO. 9 Public hearing and consider an ordinance to rezone property located at 34510 Lake Road from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to sell beer on the premises. (Applicant: Lloyd Dean Yell)
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located at 34510 Lake Road to sell beer on the premises.
It was noted the Planning Commission recommended approval of the request and there were no formal protests filed with the City Clerk.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the rezoning request. No persons appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2033NS was introduced and the title read aloud.
Ordinance No. 2033NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: A tract of land described as beginning at a point 210 feet east of the Southwest Corner of the Southwest Quarter of Section 13, Township 10 North, Range 2 East of the Indian Meridian; thence North 200 feet; thence East 200 feet; thence South 200 feet; thence West 200 feet to the point of beginning, Pottawatomie County, Oklahoma; rezoning said property from C-3, Automotive and Commercial Recreation District to C3P, Automotive and Commercial Recreation District with Conditional Use Permit; amending the official zoning map of the City of Shawnee accordingly.”
A motion was made by Commissioner Harrod, seconded by Commissioner Weaver, that the Title and Section 1 be approved. Motion carried.
AYE: Harrod, Weaver, Milburn, Downing, Claybrook, Pettyjohn, Harden
NAY: None
Thereupon Mayor Harden declared Ordinance No. 2033NS duly passed and adopted.
AGENDA ITEM NO. 10: Public hearing and consider an ordinance to annex certain property located at 39605 West Independence. (Applicant: Phill Pourchot of Central Plastics)
Mayor Harden declared a public hearing in session to consider an ordinance to annex certain property located at 39605 West Independence.
It was noted the Planning Commission recommended approval of the request and there were no formal protests filed with the City Clerk.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the annexation request. No persons appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2034NS was introduced and the title read aloud.
Ordinance No. 2034NS entitled “An ordinance annexing certain territory and property outside the present city limits of the City of Shawnee, Oklahoma, pursuant to Title 11 of the Oklahoma Statutes; describing said property; repealing all ordinances and parts of ordinances in conflict herewith and providing for severability.”
A motion was made by Vice Mayor Downing, seconded by Commissioner Milburn, that the Title and Sections 1-4 be approved. Motion carried.
AYE: Downing, Milburn, Claybrook, Pettyjohn, Harrod, Harden, Weaver
NAY: None
Thereupon Mayor Harden declared Ordinance No. 2034NS duly passed and adopted.
AGENDA ITEM NO. 11: Public hearing and consider an ordinance to rezone property located at 201 East 45th from A-1; Agricultural District to C-3; Automotive and Commercial Recreation District for use as a funeral home. (Applicant: Doug Walker)
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located at 201 East 45th for use as a funeral home.
It was noted the Planning Commission recommended approval of the request and there were no formal protests filed with the City Clerk.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the rezoning request. No persons appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2035NS was introduced and the title read aloud.
Ordinance No. 2035NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Pottawatomie County, Oklahoma, to-wit: A tract of land out of Block Five (5), Williams Addition to the City of Shawnee, Oklahoma, including Lots Twenty-one (21) to Thirty-two (32), both inclusive, Block Fifty-three (53) Armourdale Addition to the City of Shawnee, excepting Lots One (1) to Ten (10), both inclusive, in Block Fifty-three (53) of Armourdale Addition to the City of Shawnee, said tract of land described as follows: Beginning at a point 33 feet South and 30 feet East of the Northwest Corner of the Northeast Quarter (NE/4) of Section Six (6), Township Ten (10) North, Range Four (4) East of the Indian Meridian; thence East 376.3 feet; thence South 365.5 feet; thence West 376.3 feet; thence North 365.5 feet to the point of beginning, rezoning said property from A-1; Agricultural District to C-3; Automotive and Commercial Recreation District and amending the official zoning map of the City of Shawnee accordingly.”
A motion was made by Commissioner Weaver, seconded by Commissioner Pettyjohn, that the Title and Section 1 be approved. Motion carried.
AYE: Weaver, Pettyjohn, Harrod, Harden, Milburn, Downing, Claybrook
NAY: None
Thereupon Mayor Harden declared Ordinance No. 2035NS duly passed and adopted.
AGENDA ITEM NO. 12: Public hearing and consider an ordinance to vacate and close all of Lincoln Street. (Applicant: Paul McKinney on behalf of Ed Antosh)
Mayor Harden declared a public hearing in session to consider an ordinance to vacate and close all of Lincoln Street.
It was noted the Planning Commission recommended approval of the request and there were no formal protests filed with the City Clerk.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the street closing request. No persons appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2036NS was introduced and the title read aloud.
Ordinance No. 2036NS entitled “An ordinance closing to public use Lincoln Street in the City of Shawnee, Oklahoma; specifically describing said street; reserving the right to reopen said street; reserving utilities; and declaring an emergency.”
A motion was made by Commissioner Harrod, seconded by Commissioner Pettyjohn, that the Title and Sections 1 through 4 be approved. Motion carried.
AYE: Harrod, Pettyjohn, Harden, Weaver, Downing, Claybrook
NAY: None
ABSTAIN: Milburn
A motion was made by Vice Mayor Downing, seconded by Commissioner Harrod, that Section 5, the emergency clause, be approved. Motion failed.
AYE: Downing, Harrod, Harden, Weaver
NAY: Claybrook, Pettyjohn
ABSTAIN: Milburn
Thereupon Mayor Harden declared Ordinance No. 2036NS duly passed and adopted and effective 30 days from this date.
AGENDA ITEM NO. 13: Public hearing and consider an ordinance to vacate a portion of Elberta Street (North of MacArthur between Northridge and Harrison). (Applicant: Mike Clover on behalf of Bryant Builders)
Mayor Harden declared a public hearing in session to consider an ordinance to vacate a portion of Elberta Street (north of MacArthur between Northridge and Harrison).
It was noted the Planning Commission recommended approval of the request and there were no formal protests filed with the City Clerk.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the closing request. No persons appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2037NS was introduced and the title read aloud.
Ordinance No. 2037NS entitled “An ordinance closing to public use a portion of Elberta Avenue in the City of Shawnee, Oklahoma; specifically describing said street; reserving the right to reopen said street; reserving utilities; and declaring an emergency.”
A motion was made by Commissioner Harrod, seconded by Commissioner Claybrook, that the Title and Sections 1-4 be approved. Motion carried.
AYE: Harrod, Claybrook, Pettyjohn, Harden, Weaver, Milburn, Downing
NAY: None
A motion was made by Vice Mayor Downing, seconded by Commissioner Harrod, that Section 5, the emergency clause, be approved. Motion failed.
AYE: Downing, Harrod, Harden, Weaver
NAY: Milburn, Claybrook, Pettyjohn
Thereupon Mayor Harden declared Ordinance No. 2037NS duly passed and adopted and effective 30 days from this date.
AGENDA ITEM NO. 14: Public hearing and consider an ordinance to rezone property located north of MacArthur and east of Market from C-5; General Commercial District to C-4; Central Business District for use as mini storage buildings. (Applicant: Chuck Harbert for Primax Group) (Planning Commission continued to 1/2/02).
A motion was made by Commissioner Weaver, seconded by Commissioner Pettyjohn, to defer consideration of rezoning property located north of MacArthur and east of Market to the January 7, 2002 meeting. Motion carried.
AYE: Weaver, Pettyjohn, Harrod, Harden, Milburn, Downing, Claybrook
NAY: None
AGENDA ITEM NO. 15: Public hearing and consider an ordinance to rezone property located at 322 N. Oklahoma from R-3; Multi-Family Residential District to C-3; Automotive and Commercial Recreation District for use as a mission home. (Applicant: Living Word Church) (Planning Commission continued to 1/2/02).
A motion was made by Commissioner Claybrook, seconded by Commissioner Pettyjohn, to defer consideration of rezoning property located at 322 N. Oklahoma to the January 7, 2002 meeting. Motion carried.
AYE: Claybrook, Pettyjohn, Harrod, Harden, Weaver, Milburn, Downing
NAY: None
AGENDA ITEM NO. 16: Consider approval of final plat of the Doug Walker Addition located at the southeast corner of Union and 45th streets. (Applicant: Doug Walker on behalf of Walker Funeral Home).
A motion was made by Commissioner Claybrook, seconded by Commissioner Harrod, to approve the final plat of the Doug Walker Addition located at the southeast corner of Union and 45th streets as submitted by Doug Walker on behalf of Walker Funeral Home. Motion carried.
AYE: Claybrook, Harrod, Harden, Weaver, Milburn, Downing, Pettyjohn
NAY: None
AGENDA ITEM NO. 17: Consider approval of final plat of the K.P. No. 1 Addition located east of Kickapoo between 39th and Ken Del Drive. (Applicant: Kevin Kalies Properties).
Mr. Kevin Kalies, applicant, addressed the Commission and stated that it was his understanding that if he wanted his property platted, he would be losing approximately 50 feet of property to the City due to dedicated easement and public right-of-way. But in the event he did not get this property platted, someday the City may want to widen Kickapoo Street where his property is located and at that time the City would have to buy easement from him.
Next, Community Development Director Mike Southard confirmed that the platted property would include dedicated easement to the City and if left unplatted; and at some point in the future, if street widening was contemplated, easements would have to be purchased.
After discussion, Mr. Kalies stated that he did not desire to withdraw his application for final plat.
A motion was made by Commissioner Harrod, seconded by Commissioner Pettyjohn, to approve the final plat of the K.P. No. 1 Addition located east of Kickapoo between 39th and Ken Del Drive. Motion carried.
AYE: Harrod, Pettyjohn, Harden, Weaver, Milburn, Downing, Claybrook
NAY: None
AGENDA ITEM NO. 18: Consider approval of grant application to fund the Bell Street streetscape project for Transportation Enabling Act of 21st Century (TEA-21) funds.
A motion was made by Vice Mayor Downing, seconded by Commissioner Weaver, to approve the grant application to fund the Bell Street Streetscape Project for Transportation Enabling Act of 21st Century (TEA-21) funds. Motion carried.
AYE: Downing, Weaver, Milburn, Claybrook, Pettyjohn, Harrod, Harden
NAY: None
AGENDA ITEM NO. 19: Consider an ordinance amending the definition of mobile homes and adding definitions and uses for manufactured homes, residential designed manufactured homes, panelized homes, pre-cut homes and manufactured subdivisions to the zoning code of the City of Shawnee. (Deferred from 10/15/01).
A motion was made by Vice Mayor Downing, to consider an ordinance amending the definition of mobile homes and adding definitions and uses for manufactured homes, residential designed manufactured homes, panelized homes, pre-cut homes and manufactured subdivisions to the zoning code of the City of Shawnee, but died for lack of a second.
AGENDA ITEM NO. 20: Update by Lori Bowlan regarding security gate at Shawnee Municipal Airport (Deferred from 12/3/01)
Assistant Airport Manager Lori Bowlan informed the Commission that nine automated gate vendors were invited to meet with Don Avilez on December 5, 2001 to view the gates and receive specifications for quotes and three vendors attended.
Ms. Bowlan advised that she plans to present three or four quotes for the two gates and an award to the lowest and best bid at the January 7, 2002 meeting.
AGENDA ITEM NO. 21: Reconsider previous vote concerning 12/3/01 bid award on Airport T-Hangar Gutter Installation Project.
A motion was made by Commissioner Claybrook, seconded by Commissioner Harrod, to rescind the action taken on December 3, 2001 bid award on the Airport T-Hangar Gutter Installation Project and rebid the project with the City Engineer to write bid specifications. Motion carried.
AYE: Claybrook, Harrod, Harden, Weaver, Milburn, Downing, Pettyjohn
NAY: None
AGENDA ITEM NO. 22: Consider award of Airport T-Hangar Gutter Installation Project.
Action for this item was taken under Agenda Item No. 21.
AGENDA ITEM NO. 23: Consider Bids and Proposals.
a. 60” Cut Riding Mower (award)
A motion was made by Commissioner Harrod, seconded by Commissioner Claybrook, to accept staff’s recommendation to award the bid for the 60”cut riding mower to Lesco, Inc., Strongville, Ohio, in the amount of $5,999.00 as the lowest and best bid. Motion carried.
AYE: Harrod, Claybrook, Pettyjohn, Harden, Weaver, Milburn, Downing
NAY: None
The following bids were read into record.
b. Sewer Line Treatment Program (open)
Bidders
Dukes Sales & Utility Maintenance
Service Contractors
Pipe Size Syracuse, NY Wichita, KS
6 inch $1.00 $1.05
8 inch $1.25 $1.05
10 inch $1.50 $1.00
12 inch $1.75 $1.05
15 inch $2.00 $1.20
18 inch $2.00 $1.40
20 inch $2.00 $1.60
24 inch $2.00 $1.90
A motion was made by Vice Mayor Downing, seconded by Commissioner Claybrook, to award the sewer treatment program bid to Utility Maintenance Contractors, Wichita, Kansas, in accordance to the bid tabulation as the lowest and best bid. Motion carried.
AYE: Downing, Claybrook, Pettyjohn, Harrod, Harden, Weaver, Milburn
NAY: None
b. Health Insurance Proposals (open)
Health Insurance Proposals were received from the following:
Wall Brothers
Shawnee, OK
Bankers Financial
Oklahoma City, OK
C.L. Frates
Oklahoma City, OK
Mike Taylor
Shawnee, OK
Nadine Seago
Oklahoma City, OK
AGENDA ITEM NO. 24: Consider health insurance options.
After reviewing the health insurance proposals as received under Agenda Item No. 23, a motion was made by Commissioner Claybrook, seconded by Vice Mayor Downing, to direct staff to contact the State by December 28, 2001 to cancel the health insurance coverage effective February 1, 2002 and direct the consultant to analyze which plan is best for the City and report his findings at the January 7, 2002 meeting. Motion carried.
AYE: Claybrook, Downing, Pettyjohn, Harrod, Harden, Weaver, Milburn
NAY: None
AGENDA ITEM NO. 25: New Business. (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda)
There was no New Business.
AGENDA ITEM NO. 26: Administrative Reports.
There were no Administrative Reports given.
AGENDA ITEM NO. 27: Citizens Participation. (A five minute limit per person) (A fifteen-minute limit per topic)
There was no Citizens Participation.
AGENDA ITEM NO. 28: Commissioners’ Comments.
Under Commissioners’ Comments, Commissioner Claybrook questioned why the airport lease appraisers were not on tonight’s agenda to give their reports.
In response, Assistant Airport Managaer Lori Bowlan stated that the committee that was established at the December 3rd meeting to review the airport leases also had decided that the appraisers would go before the committee first so a recommendation could be made to the City Commission.
Ms. Bowlan indicated that she had received a document concerning community leases which the appraisers had not seen yet and would not have been able to address at tonight’s meeting.
In addition, Commissioner Pettyjohn, a member of the review committee, stated that it was not the committee’s intent to circumvent the system, but only to act as any other sub-committee and make a recommendation to the City Commission.
On another subject, Commissioner Pettyjohn addressed the traffic flow problem on Kickapoo Street from Kickapoo Spur north to Independence Street. He referred to the traffic bottleneck where people are trying to get into one lane before Independence Street. He commented that it seems like we are not improving our traffic situation but taking a step backward.
In response, Public Works Director James Cole stated that loops had been installed and the signal time span has been increased to 40 seconds, but that additional change may be necessary. One option he mentioned would be to eliminate one left turn lane coming off Kickapoo Spur, but stated that he would monitor the situation.
Commissioner Harrod stated for the record that he had spoken with Ms. Bowlan at the Pancake Fly-in event on December 8th, and he had given his approval to delay the appearances of appraisers until after they had met with the review committee.
Concluding, Mayor Harden wished everyone a Merry Christmas and a Happy New Year.
AGENDA ITEM NO. 29: Adjournment.
There being no further business to come before the meeting, a motion was made by Commissioner Pettyjohn, seconded by Commissioner Milburn, that the meeting be adjourned. Motion carried.
AYE: Pettyjohn, Milburn, Downing, Claybrook, Harrod, Harden, Weaver
NAY: None
_____ ______________
MAYOR
(SEAL)
ATTEST:
_____________________
CITY CLERK
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.