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| Date: 9/2/2015 | Board: Planning Commission | DocumentType: Minutes | Web Posted: 10/7/2015 6:22:18 PM |
PLANNING COMMISSION MINUTES
DATE: SEPTEMBER 2ND, 2015
The Planning Commission of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in the Commission Chambers, at City Hall, 9th and Broadway, on Wednesday, September 2nd, 2015 at 1:30 p.m., pursuant to notice duly posted as prescribed by law.
AGENDA ITEM NO.1: Roll Call
Upon roll call the following members were present:
Present: Morton, Clinard, Kerbs, Bergsten, Cowen, Kienzle, Affentranger
Absent:
The meeting was called to order.
AGENDA ITEM NO. 2: Consideration of Approval of the minutes from the August 5th, 2015
Planning Commission Meeting
Chairman Bergsten asked if the Board had time to review the minutes and if so would ask to entertain a motion if there were no questions or discussion. Commissioner Affentranger made a motion to approve, seconded by Commissioner Kienzle.
Motion passed:
AYE: Morton, Clinard, Kerbs, Bergsten, Cowen, Kienzle, Affentranger
NAY:
ABSTAIN:
AGENDA ITEM NO. 3: Citizen’s Participation
Chairman Bergsten opened the public portion and announced that this is an open time for discussion for those with questions on topics not on the Agenda and asked if anyone would like to come forward. No one came forward and Chairman Bergsten closed the public portion of the meeting.
AGENDA ITEM NO. 4: Case #P12-15 – A public hearing for consideration of approval of a Conditional Use Permit for a Guest Cottage located at 31701 Ingram Rd., Shawnee, OK
Applicant: Jackie Johnson
Chairman Bergsten asked for the staff report. Justin Debruin presented the staff report. Mr. Debruin
informed the Commissioners that the land at the Shawnee Twin Lakes is primarily zoned A-1; Rural Agricultural and also falls under the lake protection zone. There are city owned leases as well as state owned and this particular lease is city owned. Justin Debruin stated this case specifies a single family residence with a guest cottage as an accessory use to current property which requires a Conditional Use Permit. Mr. Debruin presented a letter from the Commissioners of the Land Office providing no objection to the request. Mr. Debruin went on to inform the Commissioners that Staff has no objection to the proposal and recommends approval. Vice-Chairman Cowen asked if the building already exists. Justin Debruin confirmed this and
mentioned that the residence is around ninety percent complete and that the applicant followed state regulations and then came to the city. Chairman Bergsten asked if there were any additional questions. Commissioner Kerbs asked if this was a rebuild from the tornado. Vice-Chairman Cowen informed him it was not. Chairman Bergsten asked if there were any other questions. There were none. Chairman Bergsten opened the public portion of the meeting and asked if anyone against the item would like to come forward and speak. There were none. Chairman Bergsten then proceeded to ask if anyone in favor of the item would like to come forward. There were none and Chairman Bergsten closed the public portion of the meeting and asked if there were any questions or comments from the Commissioners. There were none and Chairman Bergsten asked for a motion. Vice-Chairman Cowen made a motion to approve, seconded by Commissioner Kienzle.
Motion approved:
AYE: Morton, Clinard, Kerbs, Bergsten, Cowen, Kienzle, Affentranger
NAY:
ABSTAIN:
AGENDA ITEM NO. 5: Case #P13-15 – A public hearing for consideration of approval of a Rezone for property located on Shawnee Mall Drive, west of Union Street, Shawnee, OK
Applicant: A-OK, LLC
Chairman Bergsten asked for the staff report. Justin Debruin presented the staff report. Mr. Debruin
informed the Commissioners that the location of this case is north of the Shawnee Mall, west of Panda Express and south of Buffalo Wild Wings. The proposed site is around 0.7 acres in size with plans for a restaurant facility. Staff finds no issue with placement and the site will be separate ownership with on-site parking being required. Justin Debruin stated a PUD was previously applied to this property but was reverted back to CP around 2010. Mr. Debruin informed the Commissioners that Staff does recommend approval with no conditions applied. Chairman Bergsten mentioned the previous discussion on the curb cut by Panda Express to alleviate potential traffic congestion and asked about the same potential for this new development. Mr. Debruin explained that at this time he is unaware of the placement of driveways or ingress and egress until plats are turned in. Commissioner Kerbs asked if the C-3 zoning is concurrent with the other restaurants along Shawnee Mall. Mr. Debruin stated that this rezone would be classified separately due to the separate ownership. Chairman Bergsten asked if there were any additional questions for Mr. Debruin, there were none and Chairman Bergsten proceeded to open the public portion of the meeting and asked if anyone against the item would like to come forward and speak. There were none. Chairman Bergsten then proceeded to ask if anyone in favor of the item would like to come forward. There were none and Chairman Bergsten closed the public portion of the meeting and asked if there were any questions or comments from the Commissioners. Commissioner Clinard made a motion to approve, seconded by Commissioner Kerbs.
Motion approved:
AYE: Morton, Clinard, Kerbs, Bergsten, Cowen, Kienzle, Affentranger
NAY:
ABSTAIN:
AGENDA ITEM NO. 6: Case #S11-15 – Consideration of a Preliminary Plat for Sac & Fox Apartments located off Kimberly Street, Shawnee, OK
Applicant: Sac & Fox Nation Housing Authority
Chairman Bergsten asked for the staff report. Justin Debruin presented the staff report. Mr. Debruin stated that this property was recently rezoned to a PUD and is located on Highland and Kimberly Streets. The purpose of the site is intended to construct two apartment complexes for elderly housing options and is around 3.5 acres in size. The northern area of property is vacant and the PUD would act to incorporate site into one lot. Justin Debruin explained that the houses to the east are under separate ownership. Mr. Debruin also informed the Commissioners that there would be six foot sidewalks existing within the street right of way and public street closure for on street parking with the maintenance for such turned over to the owner. Justin Debruin stated staff has reviewed preliminary plat and recommends approval with five conditions listed. Chairman Bergsten asked if additional lighting would be constructed for the new parking and Mr. Debruin confirmed this. Chairman Bergsten asked if there were any additional questions for staff. There were none and Chairman Bergsten proceeded to open the public portion of the meeting and asked if anyone against the item would like to come forward and speak. There were none. Chairman Bergsten then proceeded to ask if anyone in favor of the item would like to come forward. Richard Landes with Landes Engineering came forward to inform the Commissioners that the storm water detention is in place and hopes to break ground soon. Mr. Landes stated he would be happy to answer any questions the board may have. There were none and Chairman Bergsten closed the public portion of the meeting and asked if there were any additional questions for staff or a motion. Commissioner Kerbs made a motion to approve with the five conditions listed, seconded by Vice-Chairman Cowen.
Motion approved:
AYE: Morton, Clinard, Kerbs, Bergsten, Cowen, Kienzle, Affentranger
NAY:
ABSTAIN:
AGENDA ITEM NO. 7: Planning Director’s Report
Justin Debruin came forward to present the report and informed the Commissioners that the Downtown Property Maintenance letters have been mailed out and there have been numerous phone calls in regards to it with most of them being positive in nature. Justin Debruin also explained there have not been any individual letters mailed yet. Mr. Debruin went on to discuss the near completion of the OBU dorms and the Nursing facility is coming along well. The ALDI grocery store is open and Hallmark will be opening soon. Justin Debruin explained the work along 46th street will begin soon with no plans turned in for what is going in there yet. Mr. Debruin also mentioned construction plans should be coming in soon for Deer Field Estates and the houses have been removed and permits from DEQ in the process for the Golden Acres project. Commissioner Kerbs asked for the status on the North Harrison Industrial Park development and Justin Debruin stated no work has been started yet. The company is still working on the different plans. Commissioner Clinard asked for the latest on the Park Study. Mr. Debruin informed her that it was brought before the City Commission and he briefly went over the concepts included. Justin Debruin stated it was just an assessment with different ideas to find the best way to utilize the city’s parks. Commissioner Bergsten asked if it mentioned which parks had the greater outcome of usage and Mr. Debruin informed him he was unsure if it was included or not. Commissioner Kienzle asked who the consultants were and Justin Debruin stated he would get that information to her. Commissioner Kienzle also asked about possibly receiving a presentation over the assessment. Mr. Debruin said he would get with the parks department to see if they could do one for the board. Commissioner Kerbs discussed cleaning up the master plan for the parks. Commissioner Kienzle mentioned the possibility of a neighborhood association for certain parks in residential areas. Vice-Chairman Cowen briefly went over his concerns for the Downtown Property Maintenance Code enforcement process. Commissioner Kerbs asked what the timeline is.
Justin Debruin did not have the information in front of him but stated once they get the complaint, a letter is sent, if no action is taken, a citation is given. Commissioner Clinard went over the need for the Downtown property owners to be aware of the complaint process. Mr. Debruin informed the Commissioners of the number of code enforcement officers who would be handling the property citations and process.
AGENDA ITEM NO. 8: Commissioners’ Comments and/or New Business
Commissioner Clinard mentioned the paint grant that the Historic Shawnee Alliance received and the building they are working on at 114 W. Main. Commissioner Kerbs asked if the funding for the façade grant is already in place and Justin Debruin informed him they did not have that info yet and Commissioner Kerbs stated that he would like to have the time frame decided early in the year. Chairman Bergsten asked if there was any word regarding Phase 2 for Shawnee Marketplace and Mr. Debruin informed that staff hasn’t received anything about it yet. Commissioner Kerbs brought up the brick inlay deterioration between Popeyes and Chick-fil-a and asked if it could still be fixed. Justin Debruin stated he would check on it. Commissioner Kienzle asked if the sales tax has increased with the new stores coming in. Mr. Debruin stated they haven’t received the numbers yet. Chairman Bergsten brought up the Dunham Sporting Goods store and asked if there was a delay. Mr. Debruin agreed and mentioned they have had some difficulty finding contractors.
AGENDA ITEM NO. 9: Adjournment
Meeting was adjourned.
Chairman/Vice-Chairman Cheyenne Lincoln Planning Commission Secretary
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.