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| Date: 6/4/2014 | Board: Planning Commission | DocumentType: Minutes | Web Posted: 7/8/2014 3:21:27 PM |
PLANNING COMMISSION MINUTES
DATE: JUNE 4TH, 2014
The Planning Commission of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in the Commission Chambers, at City Hall, 9th and Broadway, on Wednesday, June 4th, 2014 at 1:30 p.m., pursuant to notice duly posted as prescribed by law.
AGENDA ITEM NO.1: Roll Call
Upon roll call the following members were present:
Present: Bergsten, Silvia, Cowen, Salter
Absent:
The meeting was called to order.
AGENDA ITEM NO. 2: Approval of the minutes from the June 4th, 2014 Planning Commission Meeting
Vice-Chairman Silvia asked for any comments or questions regarding the minutes. There were none. Vice-Chairman Silvia then proceeded to ask for a motion. Commissioner Salter made the motion to approve the minutes as listed, seconded by Commissioner Bergsten to approve the June 4th, 2014 minutes.
Motion passed:
AYE: Bergsten, Silvia, Cowen, Salter
NAY:
ABSTAIN:
AGENDA ITEM NO. 3: Swearing in of Susie Clinard to the Planning Commission
Vice-Chairman Silvia opened the swearing in. Cheyenne Lincoln swore Susie Clinard in as board member to the Planning Commission.
AGENDA ITEM NO. 4: Swearing in of Dell Kerbs to the Planning Commission
Vice-Chairman Silvia opened the swearing in. Cheyenne Lincoln swore Dell Kerbs in as board member to the Planning Commission.
AGENDA ITEM NO. 5: Swearing in of Robbie Kienzle to the Planning Commission
Vice-Chairman Silvia informed the Board that Robbie Kienzle was not properly advised to
attend this meeting and will move this item onto the agenda for next month. Justin Erickson
asked to clarify that when Robbie Kienzle submitted her application to the Mayor, Mrs.
Kienzle thought she would be placed on the second meeting in June for the City
Commission but was actually squeezed onto the first meeting and therefore able to be put
on the Planning Commission Agenda but was unable to take the necessary time off to
attend but will be coming in July.
AGENDA ITEM NO. 6: Appointment of Planning Commission Chairperson
and Vice-chairperson
Vice-Chairman Silvia asked if anyone would like to make any recommendations or appointments that the Board would offer. Commissioner Cowen made a motion to
propose Vice-Chairman Silvia to Chair, seconded by Commissioner Salter to approve.
Vice-Chairman Silvia advised members that he would accept the appointment as
desired by the Board. Commissioner Cowen asked if the Board members needed to
vote on the appointment, Vice-Chairman Silvia agreed and Commissioner Cowen
asked for a motion. Chairman Silvia asked for any discussion or nomination from the
Board for Vice-Chairman. There were none. Chairman Silvia then informed the Board
that he certainly places his trust and confidence in all of the Board members and that
with Commissioner Salter’s Tenure on the Board, Chairman Silvia believes he will be a
good nomination and asked Commissioner Salter if he would be interested.
Commissioner Salter informed Chairman Silvia that he would be interested and happy
to serve as Vice-Chairman.
Motion carries for Chairman:
AYE: Bergsten, Clinard, Kerbs, Silvia, Cowen, Salter
NAY:
ABSTAIN:
Motion carries for Vice-Chairman:
AYE: Bergsten, Clinard, Kerbs, Cowen
NAY:
ABSTAIN: Salter
AGENDA ITEM NO. 7: Citizen’s Participation
(A three minute limit per person)
(A twelve minute limit per topic)
Chairman Silvia opened the public portion and informed either those who were visiting or new on the Board that Citizen’s Participation is an open time for discussion for those with questions that are not on the Agenda and are welcome to address the Board. Chairman Silvia asked if anyone would like to come forward. No one came forward and Chairman Silvia closed the public portion of the meeting.
AGENDA ITEM NO. 8: Consideration of approval of an amendment to the Final Plat for North Harrison Street Business Park (Case #S02-14) located at Harrison and Wolverine Road
Applicant: Redbud Development, LLC
Chairman Silvia asked for the staff report. Justin Debruin presented the staff report.
Mr. Debruin disclosed the modification of the amendment was simply to include
Phasing of the project that was originally approved in March 2014 for a Final Plat.
Chairman Silvia asked if there were any questions and asked if there were
changes to the phases or if the recommendations that were approved at the
previous meeting still apply. Justin Debruin agreed and stated the memo was
attached to original staff report and Justin Erickson informed the Board that as long
as the Board made it clear that the previous conditions apply, then it would be
acceptable.
Chairman Silvia opened the public portion and asked if anyone would like to come
forward. The applicant, Richard Landes, came forward and explained the need for the
changes pertaining to improvements to original Plat and cost expenses. Mr. Landes
asked if there were any questions. There were none and Chairman Silvia asked if
there was anyone who would like to speak against the proposal. No one came
forward and Chairman Silvia closed the public portion.
Motion carries with previous conditions:
AYE: Bergsten, Kerbs, Clinard, Silvia, Cowen, Salter
NAY:
ABSTAIN:
AGENDA ITEM NO. 9: Planning Director’s Report
Chairman Silvia asked for the report. Justin Erickson presented the report and welcomed the new members to the Board and mentioned he looked forward to working with them. Mr. Erickson discussed the adoption of the zoning codes at the City Commission meeting on June 2nd, 2014. Justin Erickson also discussed revision of sub-division ordinances and sign ordinances in future meetings. Mr. Erickson gave update on projects going on, including the Shawnee Marketplace and relayed we have received building plans on that project and work has started. Justin also informed the Board that the plans were approved for Chick-fil-a and they are waiting on closure of property. Panda Express has sent plans in for review and the Wyndemere Plat is almost complete. Mr. Erickson mentioned the July meeting and that sometimes it is possible to skip the meeting but that there are already two items pending for the July meeting. He informed the Board on a personal note that his wife was due to give birth around the time of the next meeting and he would not be attending.
AGENDA ITEM NO. 10: Commissioners Comments and/or New Business
Chairman Silvia asked if there were any comments or business. Chairman Silvia welcomed the new board members and informed them he looked forward to working with them. He also relayed his up most faith in appointing Commissioner Salter as Vice-Chairman. Commissioner Cowen expressed his welcome to the new board members. Vice-Chairman Salter asked if the City engineer has had an opportunity to look at the plans for Panda Express and discuss the possibility of a curb cut being submitted to relieve traffic congestion. Justin Erickson informed him that he will discuss this with him and that he has talked about modifications to the sewer plans and will report back to him on the next meeting. Chairman Silvia asked who the curb cut would fall under and Justin Erickson informed him that it would be the applicant. Commissioner Clinard asked about the note to the editor in today’s paper complaining about the trees being torn down for the Shawnee Marketplace and if there was a landscaping plan. Justin Erickson informed her there was one and would make sure they install it according to plan. Commissioner Kerbs asked how many phases were included and Justin Erickson informed him there were two and discussed the different entrances. Vice-Chairman informed the board that he was able to identify some properties while in Texas that the applicant has completed and he was pleased with the appearance. Commissioner Clinard asked if the applicant completed construction in Enid, Ok. Mr. Erickson informed her that they did and it was a little smaller
than what is planned for Shawnee, but similar. Richard Landes informed the board that construction on Vision Bank and GE were moving forward.
AGENDA ITEM NO. 11: Adjournment
Meeting was adjourned.
Chairman/Vice-Chairman Cheyenne Lincoln Planning Commission Secretary
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.