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| Date: 2/20/2001 | Board: City Commission | DocumentType: Minutes | Web Posted: 4/2/2001 3:14:00 PM |
BOARD OF CITY COMMISSIONERS PROCEEDINGS
FEBRUARY 20, 2001 AT 7:30 P. M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Tuesday, February 20, 2001 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Tom Claybrook Robert M. Pettyjohn
Commissioner Ward 1 Commissioner Ward 2
James Harrod Steven Blair
Commissioner Ward 3 Commissioner Ward 4
Brad Roach Bob Downing
Commissioner Ward 5 Commissioner Ward 6-Vice Mayor
INVOCATION Reverend Larry Sparks
New Beginning Church
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Acknowledge staff will proceed in the instant meeting with opening and consideration of bids as set forth in Agenda Item No. 21.
b. Minutes of February 5, 2001 meeting
c. Budget Amendments in HOME 98 Grant Fund, CDBG 1999 Entitlement Fund, Capital Improvement Fund, Shawnee Municipal Authority and Gifts and Contributions Fund.
d. Transfers of Appropriations in General Fund, E-911 Fund, Capital Improvement Fund and SMA North Deer Creek Reserve Fund
e. Acknowledge the following reports and minutes:
* Budget Status Report as of January 31, 2001
* Treasurer Report for the City of Shawnee Sales Tax Receipts for the month of February, 2001
* Treasurer Report for the City of Shawnee General Fund Statement of Revenues and Expenditures for the month of January, 2001
* Treasurer Report for the City of Shawnee Municipal Authority Statement of Revenues and Expenditures for the month of January, 2001
* Treasurer Report for the Shawnee Municipal Authority analysis of Collections for Water and Sewer for the month of January, 2001
* Utility Division Report for the month of January, 2001
* City Clerk Collection Report for month of January, 2001
* Building Inspector Report for the month of January, 2001
* Shawnee Community Center report for the month of January, 2001
* Planning Commission minutes of January 17, 2001 meeting
* Shawnee Urban Renewal Authority minutes of January 17, 2001 meeting
f. Lakesite Lease Transfers:
Lot 4, Seck Tract
To: Lisa Moody Fr: Ralph Reynolds
15 Cheyenne 40 Post Office Neck
Shawnee, OK 74801 Shawnee, OK 74801
Lot 8, North School Tract
To: Tommy & Janet Williams Fr: Lonnie Douglas & Benitta
5015 S. Highway 77 Maley
Purcell, OK 73080 10116 Glascow Terr.
Yukon, OK 73099
g. Approve establishment of a Beautification Committee and approve the appointment of the following members:
Tom Claybrook, Chairman
Mike Southard
Robert Rimer
Tom Terry
h. Acknowledge Carla Brand’s letter of resignation from Citizens Advisory Committee
i. Approve Oklahoma Alcoholic Beverage Law Enforcement Commission Application for mixed beverage license for Chili’s Grill & Bar, 512 W. Shawnee Mall Dr.
j. Approve out of state travel for James Cole to attend 17th Annual EPA Workshop in San Antonio, Texas April 18-20, 2001
k. Approve an ordinance amending the legal description of Ordinance No. 1991NS relating to partially vacating utility easements (crosses Tract 1 of Shawnee Industrial Park off Wolverine Road)
Ordinance No. 1993NS entitled “An ordinance amending Ordinance No. 1991NS enacted on the 5th day of February, 2001, amending the legal description of the real property described therein relating to partially vacating utility easements in Section Nineteen, Township Eleven North, Range Four East of the Indian Meridian, Pottawatomie County, Oklahoma; specifically describing said property; reserving the right to reopen said easement; reserving utilities and declaring an emergency.”
Before voting on the Consent Agenda, City Clerk Diana Hallock stated that in the February 5, 2001 minutes, Agenda Item No. 12, the handicap van amount of $164,173.00 and should be corrected to read $64,173.00.
A motion was made by Vice Mayor Downing, seconded by Commissioner Roach, to approve Consent Agenda Item No. 1 (a-k), with noted correction. Motion carried.
AYE: Downing, Roach, Claybrook, Pettyjohn, Harrod, Harden, Blair
NAY: None
Thereupon Mayor Harden declared Ordinance No. 1993NS duly passed and adopted.
AGENDA ITEM NO. 2: City Manager’s Presentation.
City Manager Terry Powell presented a plaque and gift certificate to Water Treatment Plant operator Kenneth Hall as the February employee of the month in recognition of his excellent and dedicated service with the City of Shawnee.
AGENDA ITEM NO. 3: Mayor’s Presentation:
Mayor Harden named five employees to the Honor Roll of Service for 25 years of service to the City of Shawnee who included Rhonda A. Masquat, Robert E. Dockery, Michael D. Littrell, Richard A. Campbell and Harold R. Cook.
Ms. Masquat was present to receive her certificate and Oklahoma Municipal League pin issued by Mayor Harden.
AGENDA ITEM NO. 4: Consider request from John Barrett of Citizens Potawatomi Nation concerning water and sewer connections.
Appearing before the Commission was Mr. John A. Barrett, Jr., Chairman of the Citizen Potawatomi Nation, to request water and sewer connections for its new discount food store at Hardesty and South Gordon Cooper Drive which is nearing completion.
Upon his request, Mr. Barrett stated that the tribe had corresponded with Shawnee city staff regarding their requests for a list of certified inspections done on the building along with other reports, a set of building plans, and a federally approved floodplain map revision.
It was Mr. Barrett’s opinion that the city staff was making unreasonable requests and he emphasized that the Citizen Potawatomi Nation was an entity of its own and the city regulations would not be enforceable on tribal trust lands.
Community Development Director Michael Southard and City Engineer John Krywicki addressed their concerns, in particular, the sewer connections since the property is in the 100-year floodplain and the City is required to comply with FEMA regulations.
In discussion, the Commission was supportive of city staff and expressed to Mr. Barrett that they were doing what was in the best interest of the city.
After review of the items the city needed, Mr. Barrett agreed to comply with the requests from the city.
No action was taken at this time.
AGENDA ITEM NO. 5: Consider City of Shawnee Comprehensive Annual Financial Report for fiscal year ending 6/30/00. (Previously distributed)
Mr. Steven H. Sanders, Certified Public Accountant, Inc., gave an overview of the “Independent Auditor’s Report” that he performed for the City of Shawnee for fiscal year ended June 30, 2000 in accordance with Government Auditing Standards.
He reviewed some of the financial statements in the Comprehensive Annual Financial Report noting that the City of Shawnee had a total revenue of $16,588,579 for that year.
In conclusion, Mr. Sanders advised that the audit was performed for the purpose of forming an opinion on the general purpose financial statements of the City of Shawnee, taken as a whole and that in evaluating the overall financial statements, they were in conformity with the generally accepted accounting principles.
AGENDA ITEM NO. 6: Presentation by Lisa Dennison of By the Numbers Actuarial Service, Inc. of June 30, 2000 workers compensation actuarial study.
Ms. Lisa Dennison with By the Numbers Actuarial Consulting, Inc. presented the actuarial report for workers compensation showing estimated required reserves as of June 30, 2000 and projected losses for the fiscal year 2001-2002. This report was used to determine the City’s liability for workers compensation claims as shown in the Comprehensive Annual Financial Report. The annual report showed the City’s liability for claims to be paid from future resources of $2,843,404. This represents the liability for future payments to Jeff Rodgers over his lifetime. The discounted present value of this liability is $1,262,947. The report also shows projected losses for the 2001-2002 fiscal year of $410,000, which represents $4.40 per $1,000 of estimated payroll. This information will be used to develop the 2001-2002 budget for the Workers Compensation Self-Insurance Fund.
AGENDA ITEM NO. 7: Public hearing and consider an ordinance to rezone property located on Ingram Road from A-1; Agricultural District to A-1P; Agricultural District with Conditional Use Permit to allow moving a manufactured home on the property. (Applicant: Jerry Woodall).
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located on Ingram Road to allow moving a manufactured home on the property.
It was noted the Planning Commission recommended denial and staff recommended approval of the application. No formal written protests were filed, but protests were voiced at the Planning Commission meeting.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the rezoning.
Appearing in favor of the rezoning were Ms. Virginia Fox, Realtor representing the property owner Mr. Jerry Woodall, and applicants Mr. & Mrs. E. D. Coates.
Those in opposition to the rezoning were area residents Ron and Judy Davis, Danny Wilson, Matthew Davis, and Ron Davis.
After the public hearing was closed, staff member Michael Southard, Community Development Director, gave the staff report noting that the rezoning request was in conformance with the Comprehensive Plan and meets the minimum code requirements for a mobile home.
After due and careful consideration, Ordinance No. 1994NS was introduced and the title read aloud.
Ordinance No. 1994NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: The Southwest Quarter of the Northeast Quarter (SW/4 NE/4) of Section 16, Township 10 North, Range 2 East of the Indian Meridian, Pottawatomie County, Oklahoma, rezoning said property from A-1, Agricultural District to A-1P, Agricultural District with Conditional Use Permit, amending the official zoning map of the City of Shawnee accordingly.”
Motion by Commissioner Roach, seconded by Vice Mayor Downing, that the Title and Section 1 be approved. Motion carried.
AYE: Roach, Downing, Claybrook, Harden, Blair
NAY: Pettyjohn, Harrod
Thereupon Mayor Harden declared Ordinance No. 1994NS duly passed and adopted.
AGENDA ITEM NO. 8: Public hearing and consider an ordinance to rezone property located north of Independence Street and east of Bryan Street from A-1; Agricultural District to a mixed use Planned Unit Development District for use as residential, multi-family and commercial purposes. (Applicant: Windmill Development LLC).
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located north of Independence Street and east of Bryan Street for use as residential, multi-family and commercial purposes.
It was noted the Planning Commission and staff recommended approval of the application. There were two formal written protests filed.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the application.
Mr. Wiley Rice, W.R. Peacock & Associates, appeared representing the applicants Tom Brown and Greg Brown, developers.
In opposition to the rezoning was Ms. Beth Wood, area property owner.
There being no others to appear the public hearing was closed and the staff report was given.
Community Development Director Michael Southard reported that the applicant plans to develop the property of 120 acres, more or less, as a mixed use planned development that is in conformance with the Comprehensive Plan.
After due and careful consideration, Ordinance No. 1995NS was introduced and the title read aloud.
Ordinance No. 1995NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: The East Half of the Southwest Quarter (E/2 SW/4) of Section 9, Township 10 North, Range 4 East of the Indian Meridian and Lots One (1), Two (2), Three (3), Four (4), Five (5), Six (6) and Seven (7) of Crose’s Addition to the City of Shawnee, according to the recorded plat thereof, all in Pottawatomie County, Oklahoma, containing 120 acres more or less, rezoning the said property from A-1; Agricultural District to Mixed Use P.U.D., Planned Unit Development District and amending the official zoning map of the City of Shawnee accordingly.”
Motion by Vice Mayor Downing, seconded by Commissioner Roach, that the Title and Section 1 be approved. Motion carried.
AYE: Downing, Roach, Claybrook, Pettyjohn, Harrod, Harden, Blair
NAY: None
Thereupon Mayor Harden declared Ordinance No. 1995NS duly passed and adopted.
AGENDA ITEM NO. 9: Public hearing and consider an ordinance to rezone property located at 1001 N. Union from R-1; Single Family Residential to R-1P; Single Family Residential with Conditional Use Permit for use as a residential daycare. (Applicant: Harry Petree).
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located at 1001 North Union for use as a residential daycare.
It was noted the Planning Commission and staff recommended approval of the application. There were no protests filed.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the application.
Appearing on behalf of his application was Mr. Harry Petree, who explained that he and his wife would like to expand their daycare operation.
There were no others to appear and the public hearing was closed.
The staff report showed that this request was in conformance with the Comprehensive Plan.
After due and careful consideration, Ordinance No. 1996NS was introduced and the title read aloud.
Ordinance No. 1996NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: Lots One (1), Two (2), Three (3), Four (4), Five (5), Six (6), Seven (7), Eight (8), Nine (9), Ten (10), Eleven (11), Twelve (12), Thirteen (13), Fourteen (14), Fifteen (15), and Sixteen (16) and the North Thirty-Five (35) feet of Degraff Street adjacent thereto, less and except the North Seventy-Three (73) feet of Lots One (1), Two (2), Three (3), Four (4), Five (5), Six (6) and Seven (7) and the West Three (3) feet of the North Seventy-Three (73) feet of Lot Eight (8), all in Block One (1) of Blain’s Addition to the City of Shawnee, Pottawatomie County, Oklahoma, according to the recorded plat thereof, rezoning said property from R-1; Single Family Residential District to R-1P; Single Family Residential District with conditional use permit, amending the official zoning map of the City of Shawnee accordingly.”
Motion by Commissioner Pettyjohn, seconded by Commissioner Roach, that the Title and Section 1 be approved. Motion carried.
AYE: Pettyjohn, Roach, Downing, Claybrook, Harrod, Harden, Blair
NAY: None
Thereupon Mayor Harden declared Ordinance No. 1996NS duly passed and adopted.
AGENDA ITEM NO. 10: Public hearing and consider an ordinance to rezone property located south of 35th Street and east of Kickapoo Street from R-1; Single Family Residential District to C-3; Automotive and Commercial Recreation District for use as a strip mall. (Applicant: Glad Tidings Assembly of God Church) (Planning Commission continued to 2/21/01 meeting).
A motion was made by Vice Mayor Downing, seconded by Commissioner Blair, to postpone this item until after the Planning Commission’s February 21, 2001 meeting. Motion carried.
AYE: Downing, Blair, Roach, Claybrook, Pettyjohn, Harrod, Harden
NAY: None
AGENDA ITEM NO. 11: Consider approval of a final plat for Part 1 Williams Addition. (Applicant: L.E. Surveying for Del Kinslow).
According to staff’s report in the agenda notes, the applicant is constructing a car wash operation to compliment the existing oil change business. Staff required that the property be combined into a single lot, since the oil change facility was constructed on a substandard lot. A utility easement is provided along the west side of the property to extend the sewer line to the south.
A motion was made by Commissioner Claybrook, seconded by Commissioner Blair, to approve the final plat for Part 1 Williams Addition contingent on the section corner being referenced on the filed copy. Motion carried.
AYE: Claybrook, Blair, Roach, Downing, Pettyjohn, Harrod, Harden
NAY: None
AGENDA ITEM NO. 12: Consider a resolution granting beneficiary approval to the Shawnee Industrial Authority for the issuance of not to exceed $3,000,000.00 in obligations for the benefit of Central Oklahoma Community Action Agency or its assignees; and waiver of competitive bidding with regard to the sale of said obligations. (Continued from 2/5/01 meeting).
It was Commission’s decision from the last meeting to table approving the issuance of bonds for the renovation of the Aldridge Hotel until further information could be obtained regarding the proposed financial package.
The same representatives from the last meeting appeared briefly in support of the bonds and this time Mr. Jim Stuart, attorney for Central Oklahoma Community Action (COCA), spoke in regards to the types of leases involved.
Mr. Marion McMillian, representative of the two downtown committees, reported that the public hearing had been held regarding the issuance of the bonds and there was no input from the citizens.
He further informed the Commission of changes in the financial package that had removed some items that were listed as potential income; in particular, the two antenna leases that would be retained by Ms. Harrod, former owner of the Aldridge Hotel.
Mr. McMillian explained that any errors in the previous financial package were unintentional and it had been remedied.
Next, Ms. Kaye Steele Harrod, owner of the antenna leases, spoke before the Commission to go on record that she agreed with the lease arrangements as explained by Mr. Stuart, and she was in support of the renovation of the Aldridge Hotel.
The people who spoke for the bond issue were Mr. Brent Clark, attorney of Floyd Law Firm in Norman, representing the developer Mr. Eddie Evans of ERC Properties, Inc., who was also in attendance, and Ms. Janelle Stafford, Director of the Central Oklahoma Community Action Agency, Aldridge Hotel owner.
Resolution No. 6104 was introduced and the title read aloud.
Resolution No. 6104 entitled “A resolution authorizing the Shawnee Industrial Authority (Herein the “Authority”) to issue certain obligations as are herein fully described as is required by the provisions of 60 O.S. Section 176(E) and waiving competitive bidding with respect to the sale of such obligations as is required by 60 O.S. 176(F).”
Motion by Vice Mayor Downing, seconded by Commissioner Claybrook, that the Title and Resolution be approved. Motion carried.
AYE: Downing, Claybrook, Pettyjohn, Harrod, Harden, Blair, Roach
NAY: None
Thereupon Mayor Harden declared Resolution No. 6104 duly passed and adopted.
AGENDA ITEM NO. 13: Consider a resolution establishing Granada-Tanglewood-Coronado-Cedar Creek water improvement district.
City Engineer John Krywicki advised that the water line plans for the Granada-Tanglewood-Coronado-Cedar Creek project have been completed and an assessment district map showing the lots and tracts within the district to be assessed the costs for the water line improvement was presented.
He reported that there are 158 lots within the district and with the estimated cost for the water line project being at $753,845.75, then, the estimated assessment for each lot would be at $4,771.18.
Resolution No. 6105 was introduced and the title read aloud.
A resolution entitled “A resolution of the City of Shawnee, Oklahoma, proposing that an Improvement District be created generally for the Granada Country Estates, Tanglewood, Coronado Terrace and Cedar Creek Additions for the construction of a municipal water system for said additions, and instructing the City Clerk to give notice of a hearing on the proposed Improvement District.”
Motion by Commissioner Roach, seconded by Vice Mayor Downing, that the Title and Resolution be approved. Motion carried.
AYE: Roach, Downing, Claybrook, Pettyjohn, Harrod, Harden, Blair
NAY: None
Thereupon Mayor Harden declared Resolution No. 6105 duly passed and adopted.
AGENDA ITEM NO. 14: Presentation by Andy Dearth of Charter Communications concerning cable basic service rate change and live videotaping of city commission meetings.
Mr. Andrew Dearth of Charter Communications notified the City of Charter’s intent to increase the rate for basic service from $23.60 to $25.95 that would become effective May 1, 2001.
He explained that the rate adjustment is the result of changes in certain external costs such as programming, inflation, true-up adjustments and increased costs associated with delivering cable service.
Mr. Dearth advised that four channels would be added to the basic cable service.
In relation to live videotaping of City Commission meetings, Mr. Dearth told the Commission that Channel 30 belongs to the city and it was the City’s decision to what level of broadcasting they desired to purchase.
He stated that the cable company had absorbed the largest cost of installing the fiber optic cable in City Hall.
Mr. Dearth mentioned that although they could not offer manpower in live videotaping, he offered to help with training personnel and providing equipment.
AGENDA ITEM NO. 15: Consider an ordinance allowing community service to be a condition of probation or for receiving a deferred prosecution.
City Attorney John Canavan explained that this proposed ordinance was a result of the planning meeting the Commission had last month in regards to utilizing community service workers in the area of the beautification program. This ordinance would allow the municipal judge to assign community service to be a condition of probation or for receiving a deferred prosecution.
Ordinance No. 1997NS was introduced and the title read aloud.
Ordinance No. 1997NS entitled “An ordinance amending the general penalty for violation of ordinances or rules of the City of Shawnee; amending Section 1-7, Chapter 1, of the Code of the City of Shawnee, Oklahoma; allowing community service as a condition of probation or for the receiving of a deferred prosecution; setting the limits of the amount of community service to be performed; providing for severability; and declaring an emergency.”
A motion was made by Commissioner Pettyjohn, seconded by Commissioner Claybrook, that the Title and Sections 1 and 2 be approved. Motion carried.
AYE: Pettyjohn, Claybrook, Harrod, Harden, Blair, Roach, Downing
NAY: None
A motion was made by Vice Mayor Downing, seconded by Commissioner Harrod, that Section 3, the emergency clause, be approved.
Motion carried.
AYE: Downing, Harrod, Harden, Blair, Roach, Claybrook, Pettyjohn
NAY: None
Thereupon Mayor Harden declared Ordinance No. 1997NS duly passed and adopted.
AGENDA ITEM NO. 16: Consider update from staff concerning property located at 420 N. Bryan.
In an update to the Commission from the last meeting regarding the status of the condemned property located at 420 N. Bryan, Community Development Director Michael Southard reported that staff continues to hold the opinion that the structure should be razed and removed due to the considerable cost involved with rehabilitating the structure.
A memorandum supplied in the agenda packet from City Code Enforcement Officer Zane Qualls revealed from his on-site inspection that substantial work would be required to meet city code.
Mr. Russell Roberts, current co-owner of property, appeared before the Commission to request more time to obtain a remodeling permit.
It was left to city staff to proceed with the condemnation process.
AGENDA ITEM NO. 17: Consider applying for Juvenile Accountability Incentive Block Grant.
Appearing before the Commission was Ms. Susan Morris, Director of the Youth and Family Resource Center, requesting the Commission to consider applying for the Juvenile Accountability Incentive Block grant program in the amount of $15,667.67.
She explained that the funds would be used to enhance the community service component of the City of Shawnee’s municipal juvenile division and to also begin the process of implementing a “Community Intervention Center” (CIC).
Ms. Morris stated that the CIC would operate as a locked facility for juveniles apprehended for status, or misdemeanor offenses or for violating municipal ordinances.
Concluding, Ms. Morris stated that she and her staff would do the necessary work in writing for the grant.
A motion was made by Commissioner Claybrook, seconded by Commissioner Roach, to apply for the Juvenile Accountability Incentive Block Grant Program. Motion carried.
AYE: Claybrook, Roach, Downing, Pettyjohn, Harrod, Harden, Blair
NAY: None
AGENDA ITEM NO. 18: Consider adopting the 2001 Disadvantaged Business Plan under Department of Transportation Rule 49 CRF 26.
In order to comply with the Department of Transportation’s regulations relating to equal opportunity, the City of Shawnee has established the 2001 Disadvantaged Business Plan that will adhere to ODOT’s requirements.
A motion was made by Commissioner Claybrook, seconded by Commissioner Pettyjohn, to adopt the 2001 Disadvantaged Business Plan for the City of Shawnee. Motion carried.
AYE: Claybrook, Pettyjohn, Harrod, Harden, Blair, Roach, Downing
NAY: None
AGENDA ITEM NO. 19: Consider a resolution declaring five police vehicles surplus and obsolete and authorizing staff to accept sealed bids on said property.
In Police Chief Hank Land’s memorandum requesting to declare five police vehicles surplus and obsolete, each vehicle has over 100,000 miles and the models range from 1989 to 1995.
Resolution No. 6106 was introduced and the title read aloud.
Resolution No. 6106 entitled “A resolution declaring certain items of personal property surplus and no longer needed for City purposes; describing said items; and authorizing staff to accept sealed bids.”
A motion was made by Commissioner Pettyjohn, seconded by Commissioner Blair, that the Title and Resolution be approved. Motion carried.
AYE: Pettyjohn, Blair, Roach, Downing, Claybrook, Harrod, Harden
NAY: None
Thereupon Mayor Harden declared Resolution No. 6106 duly passed and adopted.
AGENDA ITEM NO. 20: Consider authorizing staff to proceed with preparing plans, specifications and bidding as soon as is feasible concerning the Kidspace parking lot.
After receiving a report from City Engineer John Krywicki regarding the time frame for scheduling to prepare plans and specifications for bidding the Kidspace parking lot, the following motion was made.
A motion was made by Vice Mayor Downing, seconded by Commissioner Roach, to authorize engineering staff to proceed with preparing plans for the curbing, guttering, and paving of a parking lot for Kidspace as is feasible. Motion carried.
AYE: Downing, Roach, Claybrook, Pettyjohn, Harrod, Harden, Blair
NAY: None
AGENDA ITEM NO. 21: Consider Bids and Proposals.
Public Works Director James Cole covered items a, b, and c, under one motion since there was one bidder who was being recommended for the bid award.
a. Repair and Recoating of Polyurethane Foam and Elastomeric Roof Coating System for Municipal Auditorium (award)
b. Repair and Recoating of Polyurethane Foam and Elastomeric Roof Coating System for SWTP Digester Roofs (award)
c. Repair and Recoating of Polyurethane Foam and Elastomeric Roof Coating System for City Hall Building (award)
A motion was made by Commissioner Pettyjohn, seconded by Vice Mayor Downing, to approve staff’s recommendation to award the bids for roof repair and recoating to Crawford Roofing Company, Pampa, Texas, as follows: a) Municipal Auditorium for $46,000.00; b) SWTP Digesters for $26,500.00; and c) City Hall for $35,000.00 as the lowest and best bids meeting specifications. Motion carried.
AYE: Pettyjohn, Downing, Claybrook, Harrod, Harden, Blair, Roach
NAY: None
d. Midland Street Paving Project (award)
Contract No. COS-PW-002, Union to Broadway
A motion was made by Vice Mayor Downing, seconded by Commissioner Harrod, to approve staff’s recommendation to award the bid for the Midland Street paving project to Vantage Paving, Inc., Oklahoma City, Oklahoma, in the amount of $129,028.75 for concrete paving as the lowest and best bid. Motion carried.
AYE: Downing, Harrod, Harden, Blair, Roach, Claybrook, Pettyjohn
NAY: None
e. Draper Street Paving Project (award)
Contract No. COS-PW-00-4, Oakland to Walnut
A motion was made by Commissioner Roach, seconded by Vice Mayor Downing, to approve staff’s recommendation to award the bid for the Draper Street paving project to Central Contracting Services, Shawnee, Oklahoma, in the amount of $111,254.25 for concrete paving as the lowest and best bid. Motion carried.
AYE: Roach, Downing, Claybrook, Pettyjohn, Harrod, Harden, Blair
NAY: None
f. One or More Full Size Police Vehicles (award)
A motion was made by Commissioner Pettyjohn, seconded by Commissioner Harrod, to approve staff’s recommendation to award the bid for the one or more full size police vehicles, to Klement Ford of Shawnee, Inc., Shawnee, Oklahoma in the amount of $20,606.00 per vehicle as the lowest and best bid. Motion carried.
AYE: Pettyjohn, Harrod, Harden, Blair, Roach, Downing, Claybrook
NAY: None
g. Surplus Avionic Equipment (open)
BIDDER AMOUNT
Cousins Electronic Service $1,027.50
Hugo, OK
A motion was made by Commissioner Claybrook, seconded by Vice Mayor Downing, to accept staff’s recommendation to award the surplus avionic equipment bid to Cousins Electronic Service, Hugo, Oklahoma, in the amount of $1,027.50 as the lowest and best bid. Motion carried.
AYE: Claybrook, Downing, Pettyjohn, Harrod, Harden, Blair, Roach
NAY: None
AGENDA ITEM NO. 22: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda)
There was now New Business to be considered.
AGENDA ITEM NO. 23: Administrative Reports.
There were no Administrative Reports.
AGENDA ITEM NO. 24: Citizens Participation. (A five minute limit per person) (A fifteen minute limit per topic)
Under Citizens Participation, Ms. Cindy Duggan and Mr. Eldon Duggan, owners of Eldon’s Bar & Grill at 114 South Beard Street, appeared before the Commission to address the city code regarding whether or not the bar can be open for business on Sundays.
After a brief discussion, the Commission directed City Attorney John Canavan to place this item on the next agenda to consider.
AGENDA ITEM NO. 25. Commissioners’ Comments.
Commissioner Blair requested the status of the home in Highland Farm Estates Addition under construction for the past eight years.
AGENDA ITEM NO. 26. Adjournment.
There being no further business to come before the meeting, a motion was made by Vice Mayor Downing, seconded by Commissioner Claybrook, that the meeting be adjourned. (11:45 p.m.) Motion carried.
AYE: Downing, Claybrook, Pettyjohn, Harrod, Harden, Blair, Roach
NAY: None
______________________________
MAYOR
(SEAL)
ATTEST:
_________________________
CITY CLERK
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.