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| Date: 3/4/2013 | Board: City Commission | DocumentType: Agenda | Web Posted: 3/1/2013 10:37:35 AM |
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BOARD OF CITY COMMISSIONERS
March 4, 2013 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
REV. DAVID HENRY
CALVARY BAPTIST CHURCH
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Minutes from the February 19, 2013 regular meeting.
b. Budget Amendment Streets Fund 302 The City Hall Parking Lot Improvements were not budgeted this current Fiscal Year as a
project. But, there is enough funds in the unallocated 302 Street Fund Balance to do the project if the City Commission approves the project for letting for bids at their March 4, 2013 Commission Meeting. Since funding would be taken out of the unallocated fund balance, if approved, then it will not impact any other budgeted project.
c. Acknowledge the following minutes:
• Shawnee Beautification Committee minutes from January 10, 2013
• Shawnee Civic and Cultural Development Authority minutes from January 17, 2013
• Traffic Commission minutes from January 22, 2013
d. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Chris Johnson.
e. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Darrell Powell.
f. Acknowledge waiving Sections 8-431 and 8-434 of the Code of the City of Shawnee involving garage sale licenses and fees for the days of May 3-4-5, 2013 to help citizens prepare for the City's annual Spring clean-up efforts.
g. Authorize staff to advertise for bids on the Proposed City Hall Parking Lot Improvements Project.
h. Authorize Mayor Mainord to nominate City Attorney Mary Ann Karns for placement on the ballot of the Oklahoma Municipal Assurance Group Board for an open position.
i. Traffic Commission Recommendations:
A. Discussion, consideration and possible action to approve bike route map.
STAFF RECOMMENDATION : Staff recommends approval of request
BOARD RECOMMENDATION : Board recommends denial of request
3. Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
4. Presentation by Arledge & Associates, P.C. of audited financial statements for the City of Shawnee and Related Authorities for the Fiscal Year 2011-2012.
RECESS CITY COMMISSION MEETING TO CONVENE THE SHAWNEE MUNICIPAL
AUTHORITY AND THE SHAWNEE AIRPORT AUTHORITY.
RECONVENE
5. Consider and take action with respect to a resolution approving action taken by the Shawnee Municipal Authority authorizing issuance, sale and delivery of a promissory note of the authority
to the Oklahoma Water Resources Board; ratifying and confirming a lease agreement and operation and maintenance contract, as amended, whereby The City Of Shawnee leased its water and sanitary sewer systems to the Shawnee Municipal Authority; declaring an emergency; and containing other provisions related thereto.
6. Consider a resolution declaring certain items of personal property and describing said items no longer needed by the City of Shawnee and authorizing sale of the items at public auction.
7. Discussion, consideration and possible approval of contract with Water’s Edge Aquatic Design,LLC, for Architectural/Engineering Services for the Shawnee Municipal Pool.
8. Discussion regarding status of city employee group insurance and update on any meetings of the Insurance Committee.
9. New Business
(Any matter not known about or which
could not have been reasonably foreseen
prior to the posting of the agenda)
10. Administrative Reports
11. Commissioners Comments
12. Adjournment
Respectfully submitted
Respectfully submitted
Phyllis Loftis, CMC, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings. If participation is not possible due to a
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.