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| Date: 9/5/2012 | Board: Planning Commission | DocumentType: Minutes | Web Posted: 10/4/2012 2:23:31 PM |
PLANNING COMMISSION MINUTES
DATE: September 5, 2012
The Planning Commission of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Commission Chambers, at City Hall, 9th and Broadway, on Wednesday, September 5, 2012 at 1:30 p.m., pursuant to notice duly posted as prescribed by law. Justin Erickson, Planning Director for the City of Shawnee, presented the staff reports. Staff reports are available upon request.
AGENDA ITEM NO.1: Roll Call
Upon roll call the following members were present:
Brad Carter, Kirk Hoster, Shawna Turner, Chris Silvia, Taylor Prince, Ben Salter
A quorum was declared present and the meeting was called to order.
AGENDA ITEM NO. 2: Approval of the minutes from the June 6, 2012 Planning Commission Meeting.
Chairman Shawna Turner asked for a motion. Commissioner Hoster made a motion seconded by Commissioner Prince to approve the June 6, 2012 minutes.
Motion passed:
AYE: Hoster, Prince, Carter, Turner,
NAY:
ABSTAIN: Salter, Silvia
AGENDA ITEM NO. 3: Approval of the minutes from the July 5, 2012 Planning Commission Meeting.
Chairman Shawna Turner asked for changes or corrections to minutes. Commissioner Salter asked for corrections to Item No. 4, Item No. 5, and Item No. 6. Salter then made a motion with a second from Carter to approve the minutes from the July 5, 2012 meeting with changes.
Motion passed:
AYE: Salter, Carter, Silvia, Prince
NAY:
ABSTAIN: Hoster, Turner
AGENDA ITEM NO. 4: Citizens’ Participation
(A three minute limit per person)
(A twelve minute limit per topic)
Chairman Turner opened the Citizens’ Participation and asked if anyone would like to speak. No one came forward.
AGENDA ITEM NO. 5: Case # P13-12 - A Public Hearing for consideration of approval to rezone property from C-3; Automotive, Commercial and Recreation to C-4; Central Business with a conditional use permit for a Boarding House or Rooming House (Homeless Shelter) (34 beds, plus three family units), food pantry, dining hall (soup kitchen), office, other services for property located at 204 North Louisa.
Applicant: Mike Little Construction
Chairman Turner asked for the staff report. Justin Erickson presented the staff report and recommendations. Staff identified five specific concerns:
1. Demonstration of need.
2. Neighborhood impact.
3. Staffing levels.
4. Duplication of services.
5. Phasing schedule of physical improvements and operational aspects.
Justin Erickson recommended the Planning Commission continue the public hearing to clarify concerns and questions expressed by staff.
Chairman Turner asked the applicant to come forward to answer any questions the Commission might have. Bill Thurman, representative for Mike Little Construction answered questions pertaining to construction of the project.
Chairman Turner requested Tom Jones, President CEO of City Rescue Mission in Oklahoma City to come forward and address the operational systems of the Shawnee
Rescue Mission. Mr. Jones spoke on behalf of the Rescue Mission addressing goals of the City Rescue Mission in Oklahoma City and how they would coordinate to achieve the same goals in Shawnee.
Chairman Turner opened the public hearing portion and asked if anyone who was for or against the proposal to come forward. A total of 19 citizens spoke before the commission. Of the 14 participants speaking in favor of the Rescue Mission, they had been helped personally by the Rescue Mission or saw a need for such an organization in the community. The five who spoke against the Rescue Mission were concerned with property values, safety, neighborhood quality of life, shelter management, and rising crime.
Chairman Turner closed the public comment section and thanked all the participants for their comments.
Chairman Prince asked about the financial operations. He was assured that a recent audit was just completed with good results and the organization would be willing to submit annual reports to the City.
Chairman Silvia explained the role of the Planning Commission was to read zoning laws and building codes, make sure they are being met and if the changes being requested fall within city guidelines. He voiced his concern for Shawnee and its citizens regarding the rezoning and how it would affect the area.
Chairman Turner requested Shawnee Rescue Mission address the five specific concerns mentioned in the staff report. In addition:
• A report from Police Chief Russell Frantz regarding activity in the area and the number of reports made to his department.
• A request for Mr. and Mrs. Blankenship to speak before the Commission addressing concerns mentioned during the meeting including security issues on the property.
• Information regarding group homes in the area and how they are affected by the issues mentioned from concerned citizens.
Chairman Turner asked for a motion, Commissioner Prince made a motion, seconded by Commissioner Silvia to continue discussion to the special called meeting October 10, 2012.
Motion carried:
AYE: Silvia, Prince, Salter, Carter, Hoster, Turner
NAY:
ABSTAIN:
AGENDA ITEM NO. 6: PLANNING DIRECTOR’S REPORT
No report at this time.
AGENDA ITEM NO. 7: New Business/Commissioner Comments
Chairman Turner would like to prepare a proposal for a request to the City Commission to stripe a bike lane on Bryan Road from Highland to MacArthur. This is an area that is heavily used to exercise and without sidewalks.
Justin Erickson reported the code revision is still in progress.
AGENDA ITEM NO. 8: Adjournment
Meeting was adjourned.
Chairman/Vice-Chairman Linda Burg, Planning Commission Secretary
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.