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| Date: 5/4/1998 | Board: City Commission | DocumentType: Minutes | Web Posted: 12/12/2000 4:05:00 PM |
BOARD OF CITY COMMISSIONERS PROCEEDINGS
MAY 4, 1998 AT 7:30 P. M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, May 4, 1998 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Carl E. Young Vacant
Commissioner Ward 3 Ward 4
Arnold Davis Bob Downing
Commissioner Ward 5 Commissioner Ward 6-Vice Mayor
ABSENT:
George D. Snider Ronald A. Gillham, Sr.
Commissioner Ward 1 Commissioner Ward 2
INVOCATION Reverend Mike Lincoln
Mending Hearts Ministries Church
FLAG SALUTE Mayor Harden
COMMISSIONER SNIDER NOW PRESENT AT 7:32 P.M.
AGENDA ITEM NO. 1: Consider approval of minutes of April 20, 1998 meeting.
A motion was made by Vice Mayor Downing, seconded by Commissioner Young, that the minutes of the April 20, 1998 meeting be approved. Motion carried.
AYE: Downing, Young, Harden, Davis, Snider
NAY: None
AGENDA ITEM NO. 2: Presentation of plaques and Resolutions of Appreciation to outgoing Commissioner George D. Snider and Commissioner Arnold Davis.
Mayor Harden presented plaques of appreciation on behalf of the City Commission and the citizens of Shawnee to outgoing Commissioner George D. Snider for his dedicated service from May 3, 1994 – May 4, 1998 and to Commissioner Arnold E. Davis for his dedicated service from September 21, 1992 – May 4, 1998.
Mayor Harden introduced and read aloud Resolution Nos. 5984 and 5985.
Resolution No. 5984 entitled “A resolution expressing appreciation for the outstanding service of George D. Snider as City Commissioner of Ward One of the City of Shawnee, Oklahoma; providing that said resolution be spread upon the official records of the City of Shawnee, Oklahoma; and providing that a copy hereof be presented to the said George D. Snider.”
Commissioner Snider thanked City employees for their support in making him a better Commissioner and he expressed his appreciation to the Commission for working together for a better community.
Resolution No. 5985 entitled “A resolution expressing appreciation for the outstanding service of Arnold Davis as City Commissioner of Ward Five of the City of Shawnee, Oklahoma; providing that said resolution be spread upon the official records of the City of Shawnee, Oklahoma; and providing that a copy hereof be presented to the said Arnold Davis.”
Motion by Vice Mayor Downing, seconded by Commissioner Young, that the Titles and Resolution Nos. 5984 and 5985 be approved. Motion carried.
AYE: Downing, Young, Harden, Davis, Snider
NAY: None
Commissioner Davis thanked his fellow Commissioners, City Manager Terry Powell, and City employees for the opportunity to work with and serve the citizens. The audience gave a resounding applause to both outgoing Commissioners.
AGENDA ITEM NO. 3: Swearing in of Mayor and Commissioners by Municipal Judge Robert H. Jones and presentation of certificates of Election to Mayor Chris Harden, Commissioner Tom Claybrook, Commissioner Brad Roach, and Commissioner Robert Downing.
Municipal Judge Robert H. Jones conducted a swearing-in ceremony and administered Oaths of Office to Mr. Tom Claybrook, Commissioner Ward 1; Mr. Brad Roach, Commissioner Ward 5; and Mr. Robert Downing, Commissioner Ward 6; and Ms. Chris Harden, Mayor.
CITY COMMISSION RECESSED AT 7:45 P.M. FOR A RECEPTION FOR THE OUTGOING AND INCOMING COMMISSIONERS.
CITY COMMISSION RECONVENED AT 8:09 P.M. WITH ALL COMMISSIONERS PRESENT.
AGENDA ITEM NO. 4: Commission appointment of a Vice Mayor (per Article III, Section 6 of City Charter).
After the new Commission was seated, Mayor Harden advised that according to City Charter provisions, a Vice Mayor needed to be appointed for the term of one year.
A motion was made by Commissioner Young, seconded by Commissioner Roach, that Commissioner Downing be reappointed to the position of Vice Mayor for one year, with said term to expire the first
Commission meeting in May of 1999. Motion carried.
AYE: Young, Roach, Downing, Claybrook, Harden
NAY: None
AGENDA ITEM NO. 5: Consider Approval of Consent Agenda.
a. Acknowledge staff will proceed in the instant meeting with opening and consideration of bids as set forth in Agenda Item No. 10
b. Transfer of Appropriations in General Fund and 1994 Street Improvement Project Fund
c. Acknowledge the following minutes:
* Civic and Cultural Development Authority minutes of March 19, 1998 meeting
* Shawnee Transportation Committee minutes of April 20, 1998 meeting
d. Lakesite Leases
Renewal
Lot 5, Magnino Tract
James M. Carroll
3700 North Choctaw Road
Choctaw, OK
Transfer
Lot 15A, Belcher Tract
Fr: Ernest & Peggy Smith To: Wayne & Patti Alan
5316 S. Douglas Ave 15A Post Office Neck
OKC, OK Shawnee, OK
e. Approve a resolution for electing Trustees to the Oklahoma Municipal Assurance Group for three-year terms commencing on July 1, 1998.
Motion by Commissioner Young, seconded by Commissioner Claybrook, that Consent Agenda Item No. 5 (a-e), inclusive, be approved. Motion carried.
AYE: Young, Claybrook, Harden, Roach, Downing
NAY: None
AGENDA ITEM NO. 6: Mayor’s Proclamations.
Mayor Harden issued the following proclamations:
“Senior Center Week”
May 11-15, 1998
(accepted by Esther Lokey and June Koch, Senior Center Director)
“Judge Glenn Dale Carter Day”
May 9, 1998
(accepted by Lieutenant Ellen Tidman, Salvation Army)
“National Public Works Week”
May 17-23, 1998
(accepted by Public Works Director James Cole, Operations Superintendent Robert Rimer, and meter reader Loring Wagner)
AGENDA ITEM NO. 7: Presentation of awards to winners of the April 25, 1998 “Trash Off Day” by the Shawnee Garden Club Council.
Mr. Tom Terry of Shawnee Garden Club Council presented the “Trash Off Day” awards to the following:
First Place Community Service Group: Hank’s Helpers (accepted by Officer Mason Wilson and Detective Jennifer Thomas)
Second Place: Mobil Chemical (accepted by Liz Fogarty)
Third Place: OBU Business Ethics Class (accepted by Dr. Philip Rothchild and students)
Fourth Place: Open Arms of Faith (found an abandoned park bench)
Fifth Place: Community Center Campfire
Most Unusual Piece of Trash: $100.00 bill (accepted by Beth Stewart)
Second Place Individual: Commissioner Tom Claybrook
First Place Individual: Tom Terry
AGENDA ITEM NO. 8: City Manager’s Presentation.
City Manager Terry Powell presented a certificate of award and a $25.00 gift certificate to Loring Wagner, water meter reader, as the April “Employee of the Month” in recognition of his excellent and dedicated service to the City of Shawnee.
AGENDA ITEM NO. 9: Consider waiving solicitor bond and permit for the Daily Oklahoman paper boys.
The Commission next considered a request from Mr. Bill Lewis, Attorney for the Daily Oklahoman newspaper to waive the solictitor bond and permit for the paper boys who deliver, renew subscriptions, and solicit new customers for the newspaper.
City Attorney John Canavan advised that technically newspaper businesses fall under the solictitor’s section of the Code and the permit waiver can only be granted by the City Commission.
In discussion, it was also noted that the local newspapers did not have solicitor permits and the Commission directed that the city attorney draft an ordinance exempting the newspapers from the solicitor requirements.
A motion was made by Vice Mayor Downing, seconded by Commissioner Young, to waive the bond requirement for the solicitor’s license requested by Daily Oklahoman paper boys. Motion carried.
AYE: Downing, Young, Harden, Roach, Claybrook
NAY: None
AGENDA ITEM NO. 10: Consider Bids.
a. Proposals for Workers’ Compensation Third Party Administrator (Deferred from 4/6/98 meeting)
Personnel Director Allen Benelli advised the Commission that from the 11 proposals received for the Workers’ Compensation Third Party Administrator, six would be interviewed on Thursday, May 7th, and he requested to defer this item to the next meeting.
A motion was made by Vice Mayor Downing, seconded by Commissioner Young, to accept Personnel Director Allen Benelli’s recommendation to defer the bids for the Workers’ Compensation Third Party Administrator (TPR) to the May 18, 1998 meeting allowing more time for evaluation. Motion carried.
AYE: Downing, Young, Harden, Roach, Claybrook
NAY: None
b. Ninth Street Curb and Gutter (Harrison to Shawnee) Contract No. COS-PW-98-8 (open)
BIDDER AMOUNT
T. J. Campbell Construction $195,514.00
Shell Construction $213,235.50
S.E.A. Construction $177,018.25
ENGINEER’S ESTIMATE: $178,480.00
A motion was made by Commissioner Roach, seconded by Commissioner Young, to accept City Engineer John Krywicki’s recommendation to refer all bids received on the Ninth Street Curb and Gutter (Harrison to Shawnee) to staff for further analysis and report back at the next City Commission meeting. Motion carried.
AYE: Roach, Young, Harden, Downing, Claybrook
NAY: None
c. 1999 One Ton Cab and Chassis w/Flat Dump Body Bed Contract No. COS-PW-98-10 (open)
BIDDER AMOUNT
Harvey’s Inc. $24,539.00
$26,484.00
Sooner State Ford Trucks $27,979.80
A motion was made by Vice Mayor Downing, seconded by Commissioner Claybrook, to accept Public Works Director James Cole’s recommendation to refer all bids received on the 1999 One Ton Cab and Chassis w/Flat Dump Body Bed to staff for further analysis and report back at the next City Commission meeting. Motion carried.
AYE: Downing, Claybrook, Young, Harden, Roach
NAY: None
AGENDA ITEM NO. 11: Citizens Participation (A five minute limit per person) (A fifteen minute limit per topic).
There was no Citizens Participation.
AGENDA ITEM NO. 12: Administrative Reports.
There were no Administrative Reports given.
AGENDA ITEM NO. 13: New Business.
Under New Business, Commissioner Claybrook commented that one of his platforms in running for Commissioner was to improve the community’s appearance. He stated that he was pleased with the “Trash Off Day” event, but the city needs to develop a program that is on-going throughout the year.
Another item Commissioner Claybrook brought forth was a dilapidated garage at the corner of Kickapoo and Ford Street. Community Development Director Bill Colclasure responded that the owner would be requesting a variance from the Zoning Board of Adjustment to allow her to tear down and rebuild the garage.
AGENDA ITEM NO. 14: Adjournment.
There being no further business to come before the meeting, a motion was made by Vice Mayor Downing, seconded by Commissioner Young, that the meeting be adjourned. Motion carried. (8:55 p.m.)
AYE: Downing, Young, Harden, Roach, Claybrook
NAY: None
______________________________
MAYOR
(SEAL)
ATTEST:
____________________________
CITY CLERK
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.