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City of Shawnee Document
AGENDA BOARD OF CITY COMMISSIONERS November 7, 2011 AT 6:30 P.M. COMMISSION CHAMBERS AT CITY HALL SHAWNEE, OKLAHOMA CALL TO ORDER DECLARATION OF A QUORUM INVOCATION REV. AMY PERKINS UNITED PRESBYTERIAN CHURCH FLAG SALUTE 1. Consider approval of Agenda: 2. Consider approval of Consent Agenda: a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item Number 12 b. Minutes from the October 17, 2011 meeting. c. Budget Amendment FY 2011-2012 2011 CDBG Entitlement Grant Fund. d. Budget Amendment General Fund to bring up compensated absences from fund balance to accommodate those who have left. e. Budget Amendment SMA to bring up compensated absences from fund balance to accommodate those who have left through September 30, 2011 f. Budget Amendment Streets Fund 302 g. Budget Amendment General Fund –Repair and Maintenance Vehicles h. Acknowledge the following minutes and reports: • Shawnee Civic and Cultural Development Authority minutes from August 18, 2011 and September 15, 2011 • Traffic Commission minutes from August 23, 2011 i. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Dan Cope. North Side Plant – Utilities. j. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Christina Oldham – Police Dispatch. k. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined k. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Charles Goudeau – Expo Center. l. Acknowledge Shawnee Hospital Authority resignation of Darrell Coker effective 9/30/11 and re-appointment of Michelle Brigss and J. Michael Adcock terms to expire 9/30/2017. m. Authorize SMA staff to request bids for future Emergency Water Line Repairs, if needed. n. Authorize SMA staff to request bids for annual sewer line replacement projects. o. Authorize SMA staff to request bids for purchase of a Sewer Line TV Inspection Truck for Wastewater Collection. p. Authorize Parks staff to request bids for Purchase and Installation of Dean Wiegant Playground Unit. q. Authorize Engineering staff to advertise for bids the City's FY11-12 Sidewalk/Handicap Ramp Project at various locations throughout the City. r. Authorize Engineering staff to advertise for bids on the Harrison Street Median Landscaping Project (ODOT Proj. No. 26882(04) STP-163E(336)EH s. Approve Board of Commissioners and Authorities meeting schedule for 2012 t. Approve Holiday Schedule for 2012 u. Approve a resolution of support recognizing the importance of the F-35 to the State of Oklahoma and the city of Enid, our military, and our national security, and support high production and full funding of the F-35 Joint Strike Fighter program. v. Approve Supplemental Agreement No. 1 – “Rehabilitate Runway 17-35; Grade Safety Areas; and Construct Connecting Taxiway”, COS Project No. COS-PW-11-01, FAA AIP Project No. 3-40-0088-015-2011 OAC Project No. SNL-12-FS. w. Traffic Commission Board Recommendation A. Discussion of meeting cancellation policy STAFF RECOMMENDATION : Staff recommends discussion of necessity of instituting meeting cancellation policy BOARD RECOMMENDATION : No policy necessary, process will suffice as is. B. Consideration of Staff request to remove 2 stop signs at the intersection of Bradley and Elm, (3way stop, leaving stop sign on Elm, removing only the two on Bradley) STAFF RECOMMENDATION : Staff recommends stop signs on Bradley at Elm be removed. BOARD RECOMMENDATION : Board agrees with Staff recommendation to remove stop signs. C. Consideration of request by Main Street Cycles to remove current parking striping in front of 506 E. Main and replace with motorcycle parking only front of 506 E. Main and replace with motorcycle parking only STAFF RECOMMENDATION : Staff has no recommendation at this time BOARD RECOMMENDATION : Board recommends denying request. 3. Citizens Participation (A three minute limit per person) (A twelve minute limit per topic) 4. Mayor’s Proclamation: “National American Indian Heritage Month” November 2011 5. Discussion and possible action concerning the Billboard Moratorium that was enacted on October 21, 2002. 6. Consideration of approval of the Golden Acres Cottages final plat located at 1701 W. MacArthur. Case #S10-11 Applicant: Marical Brothers Real Estate. 7. Consider Acceptance of the 30" Raw Water Transmission Line (Contract No. SMA-09-04) DWSRF Proj. No. P40-1020504-01 and placing Maintenance Bond into effect. 8. Consider Acceptance of the Shawnee Twin Lakes Intake Tower Valve Replacement Project (Contract No. SMA-09-05) DWSRF Proj. No. P40-1020504-01 and placing Maintenance Bond into effect. 9. Discussion and possible action on report from subcommittee setting out package for capital improvement projects and funding. 10. Discussion and possible action regarding new structure and/or trust for economic development entity. 11. Consideration of a resolution regarding Oklahoma Department of Transportation partnering with City of Shawnee on preliminary engineering design study on Kickapoo Street, from Kickapoo Spur to Farrell Street. 12. Consider Bids: a. Removal of Snow and Ice From the Streets of the City of Shawnee Proposal (Open) b. Rebuild One (1) Primary Clarifier and one (1) Intermediate Clarifier (Open) c. Tapping Machine, Valve Insertion Equipment (Award) d. Biosolids Land Application Apparatus (Award) e. Safe Routes to School Infrastructure Project COS-PW-11-02 (Award) 13. New Business 13. New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda) 14. Administrative Reports 15. Commissioners Comments 16. Adjournment Respectfully submitted Phyllis Loftis, City Clerk The City of Shawnee encourages participation from its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty-eight hours prior to the scheduled meeting and necessary accommodatons will be made. (ADA 28 CFR/36 NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall. This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents. |