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| Date: 1/20/1998 | Board: City Commission | DocumentType: Minutes | Web Posted: 12/12/2000 3:53:00 PM |
BOARD OF CITY COMMISSIONERS PROCEEDINGS
JANUARY 20, 1998 AT 7:30 P. M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Tuesday, January 20, 1998 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor-Commissioner Ward 4
George D. Snider Ronald A. Gillham,Sr.
Commissioner Ward 1 Commissioner Ward 2
Carl E. Young Arnold Davis
Commissioner Ward 3 Commissioner Ward 5
Bob Downing
Commissioner Ward 6-Vice Mayor
INVOCATION Reverend Leroy Kerbo
Oak Park Church of God
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Minutes of January 5, 1998 meeting
b. Acknowledge the following reports and minutes:
* Budget Status Report as of December 31, 1997
* City Clerk Collection Report for the month of December 1997
* Building Inspector Report for the month of December 1997
* Shawnee Police Department Report for the month of December 1997
* Treasurer Report for the City of Shawnee Sales Tax Receipts for the month of January 1998
* Treasurer Report for the City of Shawnee General Fund Statement of Revenues and Expenditures for the month of December 1997
* Treasurer Report for the City of Shawnee Municipal Authority Statement of Revenues and Expenditures for the month of December 1997
* Treasurer Report for the Shawnee Municipal Authority Analysis of Collections for Water and Sewer for the month of December 1997
* Utility Division Report for the month of December 1997
* Municipal Court Report for the month of December 1997
* Shawnee Community Center Report for the month of December 1997
* Shawnee Urban Renewal Authority minutes of December 16, 1997 meeting
* Shawnee Public Library Board minutes of December 9, 1997 meeting
* Sister Cities Council minutes of December 9, 1997 Regular and Executive Committee meetings
c. Mayor’s Appointments:
OKLAHOMA BAPTIST UNIVERSITY TRUST AUTHORITY
Appoint Mr. John W. Parrish to a six (6) year term to expire August 1, 2003
Appoint Mr. Ronald Dempsey to a six (6) year term to expire August 1, 2003
d. Approve extension of addendum to service agreement for processing workers compensation claims with Sedgwick of Oklahoma, Inc. (Sedgwick) for an additional 90 days or until March 31, 1998.
e. Authorize staff to advertise for bids on a Hazardous Materials Trailer(s) for the Fire Department.
f. Approve the repair of the electrical control system for the country club lift station in the amount of $20,000.00 and waive competitive bidding.
A motion was made by Commissioner Snider, seconded by Commissioner Davis, that Consent Agenda Item No. 1 (a-f), inclusive, be approved. Motion carried.
AYE: Snider, Davis, Downing, Gillham, Young, Harden
NAY: None
AGENDA ITEM NO. 2: Mayor’s Proclamation.
Mayor Harden issued the following proclamation:
“Community Heroes Day”
January 23, 1998
(accepted by Mr. Jim Abbott, St. Gregory’s University)
AGENDA ITEM NO. 3: Presentation by Oklahoma Municipal League (OML) to City of Shawnee officials or employees who have completed twenty-five (25) years of continuous service.
Mr. Bill Moyer, Oklahoma Municipal League (OML) Executive Director, presented Honor Roll of Service certificates and pins to City of Shawnee officials and employees who had completed twenty-five (25) years of continuous service.
Those present to receive their certificates and pins were as follows:
NAME PRESENT TITLE HIRE DATE
LeeAnn Wingo Accounts Payable Clerk II 07/03/72
Hazel Bond Police Dept. Records Clerk II 05/19/72
Glen Collins Lake Ranger 04/16/68
Bob Cranford Fire Dept. Captain 02/28/72
Jerry Mankin Fire Fighter/Equipt. Operator 01/10/71
James W. Wyatt Code Enforcement Officer 04/24/71
Verna Nell Young Court Clerk 01/28/69
Fire Chief James Robert accepted on behalf of the following:
NAME PRESENT TITLE HIRE DATE
Kristina A. Bruno Secretary II, Fire Dept. 05/19/72
David A. Block Fire Dept. Captain 08/24/70
Tommy D. Parrish Fire Dept. Captain 09/01/71
Public Works Director James Cole accepted on behalf of:
NAME PRESENT TITLE HIRE DATE
Rolland A. Wilson Public Works Plant Oper. 12/21/70
AGENDA ITEM NO. 4: Presentation of annual report on Shawnee Economic Development Foundation activities by Bob Jones, President.
Mr. Bob Jones, Shawnee Economic Development President, presented the annual report by first thanking and commending the City Commission, City Manager, city staff and the business community for their cooperative spirit and dedication to building and maintaining a strong and healthy business climate for a greater Shawnee area.
Mr. Jones gave a brief review of the annual report that was handed out to the Commission and touched on the following:
*SEDF staff worked with 22 industries the past year
*there were 297 new jobs created within the 22 industries
*new payroll created $7.5 million
*investment in equipment/facilities was $9.5 million
*visited three major trade shows to recruit industries to Shawnee
*marketing results included sending 600 direct mailings
In conclusion, Mr. Jones advised that the Unit Drive to raise funds for the Foundation’s 5-year plan had began in July 1997 and the minimum goal to reach over the next five years is $300,000. He noted that Shawnee has to compete with the larger cities and we must be able to offer incentives in order to be competitive for industries to come to Shawnee.
AGENDA ITEM NO. 5: Presentation of quarterly and annual report on Shawnee Community Center activities by Lerlene Hill, Director.
Mrs. Lerlene Hill, Shawnee Community Center Director, presented the quarterly and annual report on activities held at the Community Center over the past year.
Ms. Hill highlighted the following areas that was presented in the agenda packet:
*Number of events held was 2,372
*participation included 52,871 people
*total of 6,308 hours the Center was in use
*total of $3,115 was received in donations and charges
Ms. Hill commented that the Center relies on volunteers and she then introduced her husband, Mr. Archie Hill, as one of her volunteers that is her right-hand helper.
She reported on the Heritage Library located in the Center and told about the portrait of Staff Sgt. Ruben Rivers of Hotulka, Oklahoma, who gave his life in the line of duty during World War II in which he was posthumously granted the Medal of Honor on January 13, 1997.
His portrait will be on display in February in the State Capitol and in the Pottawatomie County Court House. Since there have been only 29 Medals of Honor recipients from Oklahoma in the history of the United States, Sgt. Ruben Rivers is the only recipient from Pottawatomie County.
Concluding the report, Ms. Hill advised that the day camps for children included 5,000 participants in two months and she expressed her appreciation to the City Commission for their support and she was looking forward to another successful year.
AGENDA ITEM NO. 6: Consider rescinding protest letter of October 9, 1997 in relation to the Oak Crest acquisition.
City Manager Terry Powell informed the Commission that a protest letter of October 9, 1997 had been sent to the Citizen Potawatomi Nation protesting the removal of the former Oak Crest property from the tax rolls to be placed in trust for the Potawatomi tribe. Since that time, staff has visited with Mr. John A. “Rocky” Barrett, Jr., Chairman of the Potawatomi Nation, and it is now staff’s recommendation to rescind the protest letter.
Mr. Powell stated that the loss of taxes from the property would not have a negative impact on the City as had first been thought, instead; the operating facility would be an asset to the community.
He advised that he had visited with Pottawatomie County Commissioner Buck Day and was informed that the County did not object to the City’s decision of rescinding the letter.
Chairman Barrett was present and he informed the Commission that when the tribe purchased the Oak Crest Hospital property at a bankruptcy sale, the Potawatomi’s had an agreement with Mission Hill Hospital which did not work out.
The use of the facility will be for child care, elderly nutrition site, job development and computer training, and administrative offices. He noted that through this facility, $5 million will be put back into Shawnee’s economy. The tribe will be given federal funding of $l million for the child care program and $750,000 for the nutrition program.
A motion was made by Vice Mayor Downing, seconded by Commissioner Davis, to accept staff’s recommendation to rescind the protest letter of October 9, 1997 in relation to the former Oak Crest Hospital property acquisition by the Citizen Potawatomi Nation. Motion carried.
AYE: Downing, Davis, Snider, Gillham, Young, Harden
NAY: None
AGENDA ITEM NO. 7: Consider contract with Dallas Graham for consulting services.
Under this item, City Manager Terry Powell advised the Commission that Operations Director Dallas Graham would soon be officially retiring in February and it was his request that the City enter into a contract with Mr. Graham for consulting services.
He advised that Mr. Graham is involved with several projects, especially in the area of public works, and it would be difficult to transfer these projects on to someone else since Mr. Graham has the contacts and rapore with the state agencies.
The city manager stated that the Operations Director’s position would not been filled at this time and this is a critical time for state and federal funding for Shawnee’s projects. He noted that Mr. Graham would be working 20-30 hours a month at a $35 per hour fee rate.
A motion was made by Commissioner Young, seconded by Commissioner Davis, to approve a consulting service contract with Mr. Dallas P. Graham, primarily in the area of Public Works and interfacing with State and Federal agencies with contract to expire June 30, 1998 and may be extended for a maximum of one-year terms thereafter. Motion carried.
AYE: Young, Davis, Downing, Snider, Gillham, Harden
NAY: None
AGENDA ITEM NO. 8: Consider a contract with Baldischwiler Engineering Company to provide engineering design services on the Harrison/Highland and Harrison /Garrett’s Lake Road signali- ation projects.
In consideration of a contract with Baldischwiler Engineering Company to provide engineer design services, staff noted that the signalization projects have been approved by the Oklahoma Department of Transportation (ODOT) and preliminary estimated costs are at $235,000, which ODOT will pay 80% of the construction costs ($188,000).
A motion was made by Commissioner Snider, seconded by Commissioner Young, to approve the contract with Baldischwiler Engineering Company at a cost of $18,500 to provide survey and engineering design services on the Harrison/Highland and Harrison/Garrett’s Lake Road signalization projects. Motion carried.
AYE: Snider, Young, Harden, Davis, Downing, Gillham
NAY: None
AGENDA ITEM NO. 9: Consider extending the contract with Jordan Contractors to include six (6) additional sewer line segments identified by the line maintenance division as needing replacement.
In consideration of extending the contract with Jordan Contractors for additional sewer line segments, staff noted that the contractor has completed three sewer line replacements. It is staff’s recommendation that the quantities of Jordan’s current contract be increased at the same unit prices and have Jordan install the additional six sewer line replacements in lieu of rebidding them as separate projects.
A motion was made by Commissioner Gillham, seconded by Vice Mayor Downing, to extend the contract with Jordan Contractors to include six (6) additional sewer line segments identified by the Line Maintenance Division as needing replacement. Motion carried.
AYE: Gillham, Downing, Snider, Young, Harden, Davis
NAY: None
AGENDA ITEM NO. 10: Consider Bids.
The following bids were opened, read aloud and found to be as follows:
a. New Fire Station to be located on North Center Street (Deferred from 12/15/97 and 1/5/98 meetings)
A motion was made by Commissioner Snider, seconded by Commissioner Gillham, to accept Fire Chief James Roberts request to defer this item to the February 2, 1998 City Commission meeting to allow staff and the architects more time to review. Motion carried.
AYE: Snider, Gillham, Young, Harden, Davis, Downing
NAY: None
b. One or More Mid Size Automobile Program Vehicles
(open)
BIDDER AMOUNT ALTERNATES
Brackeen Motors, Inc. $11,995.00
Harvey’s Inc. $11,300.00 $11,680.00
$ 8,750.00
$ 6,990.00
Klement Ford of Shawnee $14,329.95 $13,241.75
$18,163.95
$17,082.39
Townsend Motors L.L.C. $8,950.00 $ 9,650.00
A motion was made by Commissioner Snider, seconded by Vice Mayor Downing, to accept Police Chief Hank Land’s recommendation to defer the bids to staff for review and recommendation at the next City Commission meeting. Motion carried.
AYE: Snider, Downing, Gillham, Young, Harden, Davis
NAY: None
AGENDA ITEM NO. 11: Citizens Participation. (A five minute limit per person) (A fifteen minute limit per topic)
There was no Citizens Participation.
AGENDA ITEM NO. 12: Administrative Reports.
There were no Administrative Reports to be given.
AGENDA ITEM NO. 13: New Business.
There was no New Business to be considered.
AGENDA ITEM NO. 14: Adjournment.
There being no further business to come before the meeting, a motion was made by Vice Mayor Downing, seconded
by Commissioner Young, that the meeting be adjourned. Motion carried. (8:16 p.m.)
AYE: Downing, Young, Harden, Davis, Snider, Gillham
NAY: None
________________________________
MAYOR
(SEAL)
ATTEST:
_____________________________
CITY CLERK
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.