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| Date: 6/7/1999 | Board: City Commission | DocumentType: Minutes | Web Posted: 12/5/2000 9:58:00 PM |
BOARD OF CITY COMMISSIONERS PROCEEDINGS
JUNE 7, 1999 AT 7:30 P. M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, June 7, 1999 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Tom Claybrook Ronald A. Gillham, Sr.
Commissioner Ward 1 Commissioner Ward 2
Carl E. Young Bradie Lee Winrow
Commissioner Ward 3 Commissioner Ward 4
Brad Roach Bob Downing
Commissioner Ward 5 Commissioner Ward 6-Vice Mayor
INVOCATION Reverend David Clewell
St Paul’s United Methodist Church
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Acknowledge staff will proceed in the instant meeting with opening and consideration of bids as set forth in Agenda Item No. 11
b. Minutes of May 17, 1999 meeting
c. Transfer of Appropriations in General Fund, Capital Improvement Fund, and General Liability Self-Insurance Fund
d. Budget Amendment in Workers Compensation Self-Insurance Fund
e. Acknowledge the following reports and minutes:
* Building Inspector Report for the month of May 1999
* Shawnee Police Department Report for the month of April 1999
* Shawnee Community Center Report for the month of April 1999
* Urban Renewal Authority minutes of April 20, 1999 meeting
* Planning Commission minutes of May 19 and June 2, 1999 meetings
* Civic and Cultural Development Authority minutes of April 15 and April 30, 1999 meetings
* Y2K notes of April 15, 1999 meeting
f. Approve resolution of appreciation to Police Officer Jeff Rodgers for his exemplary conduct on May 10, 1999.
Resolution No. 6033 entitled “A resolution expressing notable appreciation to police officer Jeffrey Alan Rodgers, Badge No. 19, for his exemplary conduct during a recent incident involving a gunman; and directing that this resolution be spread upon the official records of the City of Shawnee, Oklahoma; and authorizing a copy hereof to be presented to Jeffrey Alan Rodgers.”
g. Renew terminal agreement with Oklahoma Law Enforcement Telecommunications Systems (OLETS) for access to the OLETS criminal justice information.
h. Approve resolution and renewal agreement with Shawnee Housing Authority for supplemental law enforcement services.
Resolution No. 6035 entitled “A resolution pledging support for the Housing Authority of the City of Shawnee, Oklahoma in its application for a grant to be used to “Eliminate Drug-Related Crime in Public Housing Developments.”
i. Approve renewal of the following agreements for fiscal year 1999-2000.
1) Oklahoma Beagle Club, Inc. for the wildlife habitat program.
2) Town of Tecumseh for the treatment and disposal of animals coming into the possession of either party.
3) Town of McLoud for the treatment and disposal of animals coming into the possession of either party.
4) Independent School District No. 93 for maintenance of the tennis courts.
5) Independent School District No. 93 for placement of police officers in school on a full-time/half-time basis.
6) Youth and Family Resource Center, Inc. (HOPE HOUSE) to provide services for juvenile offenders.
7) Interlocal Agreement with Pottawatomie County District Court to enable the Municipal Court to establish, develop, and implement various prevention or early intervention programs for juvenile misdemeanor offenders.
8) Interlocal Cooperation Agreement with Gordon Cooper Technology Center District No. 5, (GCTC) to provide for the re-paving and repair of public roadways and parking lots used by students, faculty, employees, and patrons of GCTC.
9) Gordon Cooper Technology Center, District No. 5 for placement of police officers in school on a full-time basis.
10) Project H.E.A.R.T. for operation space and utility services.
11) Administration of the Sales Tax Ordinance.
12) Administration of the Use Tax Ordinance.
j. Recommendations from the Traffic and Transportation Commission meeting of May 25, 1999:
1) Request from Mr. Mark Armstrong, 632 East Highland, for the speed limit to be reduced to 40 mph on Highland from east of Bryan past the Highland Farm Estates.
Recommendation: To approve request and forward to ODOT for consideration. The request is to change speed limit to 50 mph at North Canadian Bridge and 40 mph before entering the city limits.
2) Request from Johnnie Quinn, Office of Chapel Ridge Apartments, 130 East 45th for flashing “Caution” signs near the apartment entrance.
Recommendation: To submit a letter to Chapel Ridge Apartments if they are willing to fund for flashing cautionary lights. If Chapel Ridge does not fund the lights, staff to report findings to the Traffic and Transportation so that a recommendation be made for the City to proceed with installing advanced warning signs.
3) Request from Meghan Irish, student at Horace Mann School, for a stop sign at 9th and Draper.
Recommendation: To deny request at this time and restudy request in the fall.
k. Acknowledge annual budget for fiscal year 1999-2000 for the Pioneer Library System.
l. Authorize staff to advertise for bids on the Bryan Street Sidewalk Project from Highland to Walnut.
m. Mayor’s Appointments:
Y2K COMMITTEE
Appoint the following persons to serve on the Y2K Committee:
Dave Sisco
James Roberts
Hank Land
CITIZENS ADVISORY COMMITTEE
Appoint Mr. Cecil Johnston to a three year term to expire 5/3/02
Appoint Mr. Tom Atwood to a three year term to expire 5/3/02
Appoint Ms. Carla Brand to a three year term to expire 5/3/02
Appoint Mr. Dave Parks to a three year term to expire 5/3/02
Appoint Ms. Pam Robinson to a two year term to expire 5/3/01
Appoint Mr. Marion McMillan to a two year term to expire 5/3/01
Appoint Ms. Janie Kirt Morris to a two year term to expire 5/3/01
Appoint Mayor as Ex-Officio
Appoint City Manager as Ex-Officio
Commissioner Claybrook requested Agenda Item 1(d) and (l) be pulled and considered separately.
Commissioner Gillham requested Agenda Item 1j(3) be pulled and considered separately.
A motion was made by Commissioner Young, seconded by Vice Mayor Downing, to approve the Consent Agenda, 1(a-m), less 1(d), (l), and j(3). Motion carried.
AYE: Young, Downing, Claybrook, Gillham, Harden, Winrow, Roach
NAY: None
Thereupon Mayor Harden declared Resolution Nos. 6033 and 6035 duly passed and adopted.
Staff advised that Agenda Item 1(d), Budget Amendment in Workers Compensation Fund, was an estimate of the anticipated claims from the injury of Patrolman Jeff Rodgers before June 30, 1999.
Commissioner Gillham inquired why Agenda Item No. 1 j(3), request for a stop sign at 9th and Draper, had to wait until school starts.
Public Works Director James Cole advised that more stop signs in the area at this time would confuse the issue.
Commissioner Claybrook inquired if the Bryan Street Sidewalk Project from Highland to Walnut was approved before he became a Commissioner.
City Engineer John Krywicki advised that the money for this project had been budgeted last year, but was not written in the plans and specifications and they chose not to issue a change order at that time.
A motion was made by Commissioner Claybrook, seconded by Commissioner Gillham, to approve Agenda Item No. 1(d),(l) and j(3). Motion carried.
AYE: Claybrook, Gillham, Young, Harden, Winrow, Roach, Downing
NAY: None
AGENDA ITEM NO. 2: Mayor’s Presentations.
Mayor Harden presented a monetary donation of $1000.00 to the American Red Cross (Mid-Central Oklahoma Chapter) from the Town of Nikaho, Japan and Nikaho International Friendship Association (NIFA) to assist the persons affected by the May 3, 1999 tornado.
Accepting on behalf of the American Red Cross was Elise Stone, Director, and the representatives of the volunteer disaster relief team that included Matt Garrity, Teresa Garrity, and Betty Mikish.
Next, Mayor Harden presented a resolution in recognition of Cary Andrew Cobb, Tim Merle Dinkins, Tiffany DeAnn Rose, and John Brandon Pratt for their outstanding artistic achievement in the Oklahoma Summer Arts Program.
Resolution No. 6034 was introduced and the title read aloud.
Resolution No. 6034 entitled “A resolution of recognition and congratulations to the City of Shawnee students Cary Andrew Cobb, Tim Merle Dinkins, Tiffany DeeAnn Rose, and John Brandon Pratt for being accepted into the Oklahoma Summer Arts Institute program for their outstanding artistic achievement; and authorizing a copy be presented to each student.
A motion was made by Commissioner Winrow, seconded by Commissioner Young, that the Title and Resolution be approved. Motion carried.
AYE: Winrow, Young, Harden, Roach, Downing, Claybrook, Gillham
NAY: None
Thereupon Mayor Harden declared Resolution No. 6034 duly passed and adopted.
AGENDA ITEM NO. 3: Public hearing and consider an ordinance to rezone property located at 3700-3706 North Kickapoo from R-1, Single Family Residential District to C-3, Automotive and Commercial Recreation District for use as a medical clinic and commercial development. (Applicant: Jim Stuart, Attorney for Don Bodard Revocable Trust).
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located at 3700-3706 North Kickapoo for use as a medical clinic and commercial development.
It was noted the Planning Commission and staff recommended approval of the application and there were no formal protests filed.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the application. Mr. Jim Stuart, Attorney, appeared on behalf of the Don Bodard Revocable Trust application. There being no others to appear, the public hearing was closed.
After due and careful consideration, Ordinance No. 1939NS was introduced and the title read aloud.
Ordinance No. 1939NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit:
A tract of land in the Southeast Quarter (SE/4), Section One (1), Township Ten North, (T10N) Range Three East (R3E) of the Indian Meridian, Pottawatomie County, Oklahoma, more particularly described as follows: Commencing at the Southeast Corner (SE/C) of said Southeast Quarter (SE/4); thence north 0°00’02” east along the east line of said Southeast Quarter (SE/4) a distance of 1324.88 feet to the point of beginning; thence south 89°56’41” west along the south line of the North Half (N/2) of said Southeast Quarter (SE/4) a distance of 583.0 feet; thence north 0°00’02” east and parallel to the east line of said Southeast Quarter (SE/4) a distance of 825.44 feet; thence south 89°59’58” east perpendicular to the east line of said Southeast Quarter (SE/4) a distance of 583.00 feet to a point on the east line of said Southeast Quarter (SE/4); thence south 0°00’02” west along the east line of said Southeast Quarter (SE/4) a distance of 824.87 feet to the point of beginning;
and
a tract of land in the Southeast Quarter (SE/4), Section One (1), Township Ten North, (T10N) Range Three East (R3E) of the Indian Meridian, Pottawatomie County, Oklahoma, more particularly described as follows: Commencing at the Southeast Corner (SE/C) of said Southeast Quarter (SE/4); thence north 0°00’02” east along the east line of said Southeast Quarter (SE/4) a distance of 1850.88 feet to the point of beginning; thence north 89°59’58” west perpendicular to the east line of said Southeast Quarter (SE/4) a distance of 583.00 feet; thence north 0°00’02” east parallel to the east line of said Southeast Quarter (SE/4) a distance of 298.87 feet; thence south 89°59’58” east perpendicular to the east line of said Southeast Quarter (SE/4) a distance of 583.00 feet to a point on the east line of said Southeast Quarter (SE/4); thence south 0°00’02” west along the east line of said Southeast Quarter (SE/4) a distance of 298.87 feet to the point of beginning to the City of Shawnee, Pottawatomie County, Oklahoma, rezoning said property from zoning classification R-1; Single Family Residential District to C-3, Automotive and Commercial Recreation District; amending the official zoning map of the City of Shawnee accordingly; and declaring an emergency.”
A motion was made by Vice Mayor Downing, seconded by Commissioner Roach, that the Title and Section 1 be approved. Motion carried.
AYE: Downing, Roach, Claybrook, Gillham, Young, Harden, Winrow
NAY: None
A motion was made by Commissioner Young, seconded by Vice Mayor Downing, that Section 2, the emergency clause, be approved. Motion carried.
AYE: Young, Downing, Gillham, Harden, Winrow, Roach
NAY: Claybrook
Thereupon Mayor Harden declared Ordinance No. 1939NS duly passed and adopted.
AGENDA ITEM NO. 4: Consider a short form subdivision on property located at 3700-3706 North Kickapoo. (Applicant: Jim Stuart, Attorney for Don Bodard Revocable Trust).
In consideration of the request for a short form subdivision on property at 3700-3706 North Kickapoo, the staff noted that the plat consists of two lots on 11.04 acres. The property will be developed commercially and for medical facilities and all access will be from Kickapoo Street.
It was noted that the Planning Commission and staff recommended approval.
A motion was made by Commissioner Young, seconded by Commissioner Winrow, that the request from Jim Stuart, Attorney for the Don Bodard Revocable Trust for a short form subdivision on property located at 3700-3706 North Kickapoo be approved. Motion carried.
AYE: Young, Winrow, Roach, Downing, Claybrook, Gillham, Harden
NAY: None
AGENDA ITEM NO. 5: Consider approval of a preliminary plat for the Bridges Phase I, “Augusta Court” in Shawnee Country Club Addition, replat of Lot 19, Block 4. (Applicant: The Highlands, LLC).
The City’s Community Development Director Mike Southard gave the staff report and stated that the applicant desires to make the property into a multi-family living area. He handed out a list of variances to the Commission that the Planning Commission and staff recommended for approval. The required variances included: (1) direct access; (2) size of tract; (3) location of sewer and water facilities; (4) street designs; and (5) minimum stopping site distance.
A motion was made by Vice Mayor Downing, seconded by Commissioner Young, that the preliminary plat for the Bridges Phase I, “Augusta Court” in Shawnee Country Club Addition, replat of Lot 19, Block 4, be approved with the five (5) variances as required by the City. Motion carried.
AYE: Downing, Young, Harden, Winrow, Roach, Claybrook, Gillham
NAY: None
AGENDA ITEM NO. 6: Discuss the water shortages and possible annexation of the Granada, Tanglewood, Coronado, Oakridge and Cedar Creek subdivisions.
Mayor Harden opened the floor for discussion regarding the water shortages and possible annexation of the Granada, Tanglewood, Coronado, Oakridge, and Cedar Creek subdivisions.
Mr. Dick Curtis, 25 Oakridge, appeared in opposition to the annexation. He advised the Commission that seventy percent (70%) of the Oakridge citizens were against the annexation.
Mr. Roger Hadley, 13 Del Rancho, appeared before the Commission as part of a five (5) person committee in favor of the annexation and noted that the majority of each addition was in favor of annexation, excluding Oakridge. He advised that the committee was forwarding its recommendations for annexation to the City for study and approval.
Mr. Neal Martin, 36 Pam Drive, appeared before the Commission in favor of the annexation and expressed his desire for the City to consider annexing the additions based on petitions, since the majority of the four (4) subdivisions are in favor of the annexation.
Next, Attorney Paul McKinney appeared against the annexation on behalf of Granada Country Estates, Inc., Clarence Mullins, and William R. Austin. He congratulated the committee for their hard work trying to solve the problems, but noted that many homeowners do not want to be annexed. He stated that they live in Granada Country Estates because they want country living.
He further stated that he hoped the Commission would look at other options available before taking action and he mentioned an improvement/assessment plan called the Rural Water District which offers financing through low interest loans and grants.
Mr. Don Weir, Granada Country Estates, appeared against the annexation and Mr. Johnny Cullison, 9 Oakridge, appeared to inquire if there is a possibility of implementing an improvement district without annexation.
Commissioner Claybrook requested the City Attorney explain State Law and Charter concerning annexation.
City Attorney John Canavan advised that basically there are three ways to handle annexation and advised that staff could be directed to prepare a plan for annexation explaining how we can service the area and how it will be paid for with the City’s best interest in mind.
At this time, City Manager Terry Powell advised that he had met with this committee several times and they had assessed the position of property owners and researched water situations.
He advised that staff will continue to work with the committee and prepare a plan to be brought back to the Commission.
AGENDA ITEM NO. 7: Discuss a lease agreement with Shawnee Economic Development Foundation, Inc. increasing the amount of acreage leased to the SEDF from 80 to approximately 269 acres.
Mr. Bob Jones, President of the Shawnee Economic Development Foundation, Inc. appeared before the Commission to request an increase to the current 80 acre lease which will expire on May 3, 2010 to approximately 269 acres for use to house multiple clients. The current lease includes two metal structures on the east boundary of the 282 acre tract located approximately 4 miles north of Interstate 40 on Kickapoo and Hazel Del Road. Mr. Jones estimates an expenditure of over $200,000 per building.
He further stated that in order to incur indebtedness, the Foundation must enter into a new 25 to 30 year lease on the current 80 acre lease. The North Airport Property contains approximately 282 acres with approximately 13 acres assigned to the law enforcement program as a gun range.
City Manager Terry Powell recommended that staff research and review the request and report back at a later meeting.
AGENDA ITEM NO. 8: Consider resolutions approving renewal lease purchase agreements for the following equipment:
a. Radio Equipment
Resolution No. 6036 entitled “A resolution approving renewal of a certain lease agreement with Motorola, Chicago, Illinois.”
b. SmartNet Trunked Radio System
Resolution No. 6037 entitled “A resolution approving renewal of a certain lease agreement with Motorola, Chicago, Illinois.”
c. Airport Hangar
Resolution No. 6038 entitled “A resolution approving renewal of a certain lease agreement with Bodard & Hale Drilling Company, Shawnee, Oklahoma.”
d. Financial Accounting Computer Software and Licenses
Resolution No. 6039 entitled “A resolution approving renewal of a certain lease agreement with First State Bank & Trust Company, Shawnee, Oklahoma.”
A motion was made by Vice Mayor Downing, seconded by Commissioner Young, that the title and Resolution Nos. 6036-6039 be approved. Motion carried.
AYE: Downing, Young, Harden, Winrow, Roach, Claybrook, Gillham
NAY: None
Thereupon Mayor Harden declared Resolution Nos. 6036-6039 duly passed and adopted.
AGENDA ITEM NO. 9: Public hearing and submission of preliminary budget for the City of Shawnee for the period July 1, 1999 through June 30, 2000. (Previously distributed).
Mayor Harden declared a public hearing in session to review the preliminary budget for the City of Shawnee for the period July 1, 1999 through June 30, 2000.
Mayor Harden asked if any persons wished to appear in favor of or in protest of said budget. No persons appeared and the public hearing was closed.
Mayor Harden called upon staff member Mr. Jim Wilsie, Budget and Finance Director to give an overview of the proposed budget.
Mr. Wilsie gave a brief overview of the General Fund, Shawnee Municipal Fund, and Airport Fund. The General Fund budget is $12,419,872; the Shawnee Municipal Authority budget is $7,758,312; and Shawnee Airport Authority is $111,780.
He noted that the overall 1999-2000 budget is smaller than last year as amended. Mr. Wilsie advised that the amendments in 1998-1999 budget related to capital projects that were rolled over from 1997-98 budget.
He noted that the carryover in the SMA was a larger balance than anticipated this year. He advised that the budget accomplishes the financial policies such as rightsizing, reduction of transfers from SMA and the General Fund; and the Fund Balance Reserve Policy was fully implemented with the proposed budget with ten percent (10%) in reserve.
Mr. Wilsie concluded by referring to the “Summary of the Capital Outlay Requests” and noted that we had the most discretion in this area of the budget.
Mayor Harden noted that since this was a public hearing regarding the proposed budget for FY 1999-2000, that no action would be taken until the final budget is presented at the next meeting.
AGENDA ITEM NO. 10: Consider amending Section 3(c) of the City Manager’s employment contract relating to automobile use/compensation.
City Manager Terry Powell requested amending Section 3(c) of the current City Manager’s contract pertaining to auto use/compensation. The contract currently states the City will provide the City Manager with a vehicle. Mr. Powell is requesting to change the contract from providing the vehicle to providing a cash allowance and using his personal vehicle. (His current city vehicle is due for replacement).
Commissioner Claybrook inquired if there has been a policy to conduct a performance appraisal for City Managers.
Mayor Harden advised that there has never been a procedure to her knowledge.
A motion was made by Commissioner Gillham, seconded by Commissioner Winrow, to approve City Manager Terry Powell’s request to amend the current auto/use compensation contract Section 3(c) with the City of Shawnee as presented. Motion carried.
AYE: Gillham, Winrow, Roach, Downing, Claybrook, Young, Harden
NAY: None
AGENDA ITEM NO. 11: Consider Bids.
a. Union Street Paving Project Federal to MacArthur (award)
A motion was made by Commissioner Gillham, seconded by Commissioner Young, to accept staff’s recommendation to award the bid for the Union Street Paving Project Federal to MacArthur to Iron Horse Construction, Seminole, Oklahoma, in the amount of $547,190.50 as the lowest and best bid. Motion carried.
AYE: Gillham, Young, Harden, Winrow, Roach, Downing, Claybrook
NAY: None
b. Laboratory Services (award)
Public Works Director James Cole noted that Accurate Environmental Labs was not the lowest bid, but based on its experience working with municipalities, it was staff’s recommendation to award the bid to Accurate for the best service provider.
A motion was made by Commissioner Winrow, seconded by Vice Mayor Downing, to accept staff’s recommendation to award the bid for the laboratory services to Accurate Environmental Labs, Stillwater, Oklahoma, in the amount of $24,487.00 as the best bid. Motion carried.
AYE: Winrow, Downing, Claybrook, Gillham, Young, Harden, Roach
NAY: None
c. Aggregate Materials 12 month bid for fiscal year 1999-2000 (award)
A motion was made by Commissioner Young, seconded by Commissioner Roach, to accept staff’s recommendation to award the bid for 1 ½” Crusher Run #2, 5/8” Mill Run, and 6” Rip Rap to Quapaw, Stillwater, Oklahoma; and all other aggregate materials to Dolese Brothers, Davis, Oklahoma, as the lowest and best bids. Motion carried.
AYE: Young, Roach, Downing, Claybrook, Gillham, Harden, Winrow
NAY: None
d. Hauling and Unloading Aggregate Materials 12 month bid for fiscal year 1999-2000 (award)
A motion was made by Commissioner Gillham, seconded by Commissioner Winrow, to accept staff’s recommendation to award the bid for the Hauling and Unloading Aggregate Materials 12 month bid for fiscal year 1999-2000 to Byron Cole Trucking, Asher, Oklahoma, for hauling from quarry to Public Works Service Center and to L & D Trucking, Stonewall, Oklahoma, from quarry to Shawnee Twin Lakes area as the lowest and best bids.
Motion carried.
AYE: Gillham, Winrow, Roach, Downing, Claybrook, Young, Harden
NAY: None
e. Asphalt Concrete Type A, B, & C 12 month bid for fiscal year 1999-2000 (award)
Public Works Director James Cole noted that although Shears Construction was not the lowest bidder, it is located in Shawnee and the cost to pick up material at the plant is the lowest overall.
A motion was made by Commissioner Gillham, seconded by Vice Mayor Downing, to accept staff’s recommendation to award the bid for asphalt concrete Type A, hotmix delivered to worksite to T. J. Campbell Construction, Oklahoma City, Oklahoma and Type B and C hotmix delivered to the job and picked up at plant to Shears Construction, Shawnee, Oklahoma, as the lowest and best bid; and authorize staff to use the second lowest bid when materials are unavailable at the primary vendor. Motion carried.
AYE: Gillham, Downing, Claybrook, Young, Harden, Winrow, Roach
NAY: None
f. Three Storm Sirens with complete installation (award)
A motion was made by Commissioner Gillham, seconded by Commissioner Roach, to accept staff’s recommendation to reject all bids received and to modify specifications and readvertise.
Motion Carried.
AYE: Gillham, Roach, Downing, Claybrook, Young, Harden, Winrow
NAY: None
Under this item, Fire Chief and Emergency Management Director James Roberts gave an update on the storm shelters available in Shawnee and the increasing number of shelters that will be available.
g. Document Imaging System (open)
Bidder Amount Options
Automatic Business Machines Corp. $43,366.00
Business Imaging Systems 35,161.00
Scanner $12,045.00
Disk Extender 14,289.00
Option 1 31,118.00
Option 2 33,680.00
Finley & Cook 30,096.00
Outsourcing 21,955.00
(first year)
A motion was made by Vice Mayor Downing, seconded by Commissioner Winrow, to accept staff’s recommendation to refer all bids to staff for review and report back at the first meeting in July. Motion carried.
AYE: Downing, Winrow, Roach, Claybrook, Gillham, Young, Harden
NAY: None
h. Two heating and Cooling Rooftop Units for City Hall (open)
BIDDER AMOUNT
Air Engineering Inc. $59,725.00
A motion was made by Commissioner Roach, seconded by Vice Mayor Downing, to refer the bid to staff for review and report back at a the next meeting. Motion carried.
AYE: Roach, Downing, Claybrook, Gillham, Young, Harden, Winrow
NAY: None
i. Uniform Services (open)
RUS UniFirst UniFirst Western
Holdings Alternate Uniform
Item A-Full Service $2.50 $2.50 No Charge $1.95
Item A-Uniform Only 1.25 1.25 No Charge 1.35
Item B-Full Service 2.00 2.00 $2.00 1.80
Item B-Uniform Only 1.10 1.00 .90 1.15
Item C-Full Service 3.00 3.30 No Charge 2.50
Item C-Uniform Only 1.50 1.75 No Charge 1.75
Item D-Full Service 2.25 2.50 2.25 2.35
Item D-Uniform Only 1.25 1.00 1.00 1.60
Item E-Full Service 3.25 2.75 2.50 2.50
Item E-Uniform Only 2.00 1.25 1.15 1.75
Item F-Full Service. .15 No Charge No Charge No Charge
A motion was made by Commissioner Winrow, seconded by Commissioner Young, to refer all bids received for the uniform services to staff for review and report back at the next meeting.
Motion carried.
AYE: Winrow, Young, Harden, Roach, Downing, Claybrook, Gillham
NAY: None
j. Water Treatment Chemicals (open)
KIT Van Waters Coastal Advance
Products & Rogers Products Chemical
Aluminum Sulfate
(Alum)
Per Dry Ton No Bid No Bid 129.00 161.00
Alum-Polymer Blend
Per Dry Ton No Bid No Bid 0.095 340.00
Chlorine
(gas, ton cylinders)
Per Ton No Bid No Bid 420.00 379.00
Sodium Hydroxide
(Caustic Soda)
Per Dry Ton 183.00 190.00 315.00 185.00
Sodium Silica
(Fluoride)
Per Pound No Bid 0.27 No Bid 0.29
Aqualum C
Per Pound 0.105
A motion was made by Commissioner Roach, seconded by Vice Mayor Downing, to refer all bids received for the water treatment chemicals to staff for review and report back at the next meeting. Motion carried.
AYE: Roach, Downing, Claybrook, Gillham, Young, Harden, Winrow
NAY: None
k. Asphalt Surfacing for Various Street Projects (open)
BIDDER AMOUNT ALT. NO. 1
S.E.A. Construction Corp. $447,700 $ 78,000
Shears Construction Co. 349,690 74,600
Vantage Paving, Inc. 407,286 105,500
T J Campbell Construction Co. 423,500 102,500
A motion was made by Commissioner Winrow, seconded by Commissioner Roach, to refer all bids received for the asphalt surfacing for various street projects to staff for review and report back at the next meeting. Motion carried.
AYE: Winrow, Roach, Downing, Claybrook, Gillham, Young, Harden
NAY: None
l. Auditing Service Proposals (open)
BIDDER AMOUNT
Carlson & Cottrell, CPAs $17,910
Stephen H. Sanders, CPA, Inc. $14,200
A motion was made by Vice Mayor Downing, seconded by Commissioner Young, to refer all bids received for the auditing services to staff for review and report back at the next meeting. Motion carried.
AYE: Downing, Young, Harden, Winrow, Roach, Claybrook, Gillham
NAY: None
AGENDA ITEM NO. 12: Citizens Participation (A five minute limit per person)(A fifteen minute limit per topic).
There was no Citizens Participation.
AGENDA ITEM NO. 13: Administrative Reports.
There were no Administrative Reports.
AGENDA ITEM NO. 14: New Business.
Mayor Harden asked Planning Director Mike Southard the status of Mr. Paul Mehagan’s petting zoo application. Mr. Southard replied Mr. Mehagan’s rezoning public hearing would be held on the June 21, 1999 City Commission meeting. He noted that there was still a problem with sign locations Mr. Mehagan was putting out advertising the petting zoo.
AGENDA ITEM NO. 15: Adjournment.
There being no further business to come before the meeting, a motion was made by Commissioner Winrow, seconded by Vice Mayor Downing, that the meeting be adjourned. Motion carried. (10:12 p.m.)
AYE: Winrow, Downing, Claybrook, Gillham, Young, Harden, Roach
NAY: None
______________________________
MAYOR
(SEAL)
ATTEST:
____________________________
CITY CLERK
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.