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| Date: 11/16/2009 | Board: City Commission | DocumentType: Agenda | Web Posted: 11/13/2009 10:24:17 AM |
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AGENDA
BOARD OF CITY COMMISSIONERS
NOVEMBER 16, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION REV. BOB SEARL
UNIVERSITY BAPTIST CHURCH
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item Number 13.
b. Minutes from the November 2, 2009 meeting
c. Budget Amendment ODOC NSP Program Fund FY 2009-2010
d. Appropriation of beginning fund balance on the following funds:
SMA Fund 501, Capital Improvement Fund 301, General Fund 001, Street Improvement Fund 302, General Fund 001, Gifts and Contribution Fund 706
e. Budget Amendment for Capital Improvement Fund 301
f. Budget Amendment for Gifts and Contribution Fund 706
g. Supplemental Budget Amendment for Capital Improvement Fund 301 for Police Department
h. Supplemental Budget Amendment for Capital Improvement Fund 301 for Police Department
i. Supplemental Budget Amendment for Capital Improvement Fund 301 for Fire Department
j. Budget Amendment FY 2009-2010 General Fund
k. Acknowledge the following minutes and reports:
• Planning Commission minutes from October 7, 2009
• Shawnee Urban Renewal Authority minutes from October 6, 2009
• Airport Advisory Board minutes from September 16, 2009 and October 12, 2009
• Project Payment report October 1-31, 2009
• License Payment report October 1-31, 2009
l. Acknowledge Holiday Schedule for 2010.
m. Acknowledge schedule of regular meeting dates for the City Commission and Related Authorities for the 2010 calendar year.
n. Acknowledge receipt of DEQ Permit No. SL000063090910 for Sanitary Sewer Line Extension for Windmill Ridge Section 4.
o. Acknowledge receipt of DEQ Permit No. WL000063090909 for Water Line Extension for Windmill Ridge Section 4.
p. Authorize staff to request bids for backup chlorinator replacement at the Water Treatment Plant.
q. Authorize staff to engage Mehlburger Brawley to complete the engineering phase for the Pumps and Controls at the Water Treatment Plant.
r. Transfer of Budget between departments and/or projects SMA Fund 501. To transfer between projects in the SMA Fund 501 for funding engineering services for pumps and controls for water.
s. Authorize staff to purchase a GMC 1 Ton truck for the Water Distribution Department from the state contract, amount budgeted $30,000.
t. Approve Amendment Numbers 8 and 9 to the LBR Contract dated September 18, 2007, to Provide Plans and Specifications for the 2010 Construction Project titled “Reconstruct, Realign, Mark, and Light the South Portion & Overlay, Mark, and Light the North Portion of the Parallel and Connecting Taxiways Serving Runway 17-35; Improve the Runway 17 Safety Area, North of the Runway 17 End; and Provide Hourly Services Associated with the FAA Maintained Equipment Affected by the Project”.
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
4. City Manager presentation to Employee of the Month, Steve Nelms, Supervisor in the Waste Water Collection Division.
5. Presentation by Commissioners of the Land Office with discussion and possible action regarding lease with City of Shawnee for North School and South School Tracts located at Shawnee Lake.
6. Public hearing and consideration of an ordinance with a Conditional Use Permit in C-3 zoning district to allow for the sale of alcohol for on premise consumption for property located at 601 E. Highland Street. Case #P19-09
(Applicant: William Dockery)
7. Public hearing and consideration of an ordinance to rezone property from R-3; Multi Family to C-1; Neighborhood Commercial for property located at 100 E. 45th Street. Case #P20-09 (Applicant: Dr. Marshall Gleckler)
8. Public hearing and consideration of an ordinance with a Conditional Use Permit in R-3; Multi Family zoning district to allow for a day care for property located at 418 W. 11th Street. Case #P21-09 (Applicant: Goldie Morris)
9. Presentation by Sister Cities Council on Nikaho delegation visit.
10. Presentation by Ken Fullbright, Executive Director of Pottawatomie County Historical Society.
11. Consider a resolution of support for the 2009 Transportation Investment Generating Economic Recovery (TIGER) discretionary grant application submitted under the American Recovery and Reinvestment Act by the Oklahoma Department of Transportation on behalf of the citizens and businesses of Shawnee and the surrounding communities for freight rail improvements – Oklahoma City to Shawnee and within Shawnee.
12. Acknowledge Sales Tax Report through November 2009
13. Consider Bids:
a. Digester Cleaning at Southside Wastewater Treatment Plant (Award)
14. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the
agenda)
15. Administrative Reports
16. Consideration and possible action to enter into an Executive Session to discuss pending litigation entitled City of Shawnee v. Holloway, Updike & Bellen, et al, Case number CJ-06-236, District Court, Pottawatomie County, pursuant to 25 O.S. §307 (B)(4) on recommendation of counsel.
17. Consider matters discussed in Executive Session to regarding pending litigation entitled City of Shawnee v. Holloway, Updike & Bellen, et al, Case number CJ-06-236, District Court, Pottawatomie County, pursuant to 25 O.S. §307 (B)(4) on recommendation of counsel.
18. Commissioners Comments
19. Adjournment
Respectfully submitted,
Phyllis Loftis, City Clerk
====================================================================
AGENDA
SHAWNEE AIRPORT AUTHORITY
NOVEMBER 16, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Minutes from the October 19, 2009 meeting.(Carried over from November 2, 2009 meeting) Pgs. 1-2
4. Consider approval of Consent Agenda
a. Minutes from the November 2, 2009 meeting. Pgs. 3-4
b. Confirm action taken by City Commission on Agenda Item Number 2-m regarding acknowledging schedule of regular meeting dates for the City Commission and Related Authorities for the 2010 calendar year.
c. Confirm action taken by City Commission on Agenda Item Number 2-t regarding approval of Amendment Numbers 8 and 9 to the LBR Contract dated September 18, 2007, to Provide Plans and Specifications for the 2010 Construction Project titled “Reconstruct, Realign, Mark, and Light the South Portion & Overlay, Mark, and Light the North Portion of the Parallel and Connecting Taxiways Serving Runway 17-35; Improve the Runway 17 Safety Area, North of the Runway 17 End; and Provide Hourly Services Associated with the FAA Maintained Equipment Affected by the Project”.
5. Administrative Reports
6. New Business
7. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
====================================================================
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
NOVEMBER 16, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Minutes from the October 19, 2009 meeting. (Deferred from November 2, 2009 meeting) Pgs. 1-3
4. Consider approval of Consent Agenda
a. Minutes from the November 2, 2009 meeting. Pgs. 4-5
b. Confirm action taken by City Commission on Agenda Item Number 2-d regarding Appropriation of beginning fund balance on SMA Fund 501
c. Confirm action taken by City Commission on Agenda Item Number 2-m regarding acknowledging schedule of regular meeting dates for the City Commission and Related Authorities for the 2010 calendar year.
d. Confirm action taken by City Commission on Agenda Item Number 2-p regarding authorizing staff to request bids for backup chlorinator replacement at the Water Treatment Plant.
e. Confirm action taken by City Commission on Agenda Item Number 2-q regarding authorizing staff to engage Mehlburger Brawley to complete the engineering phase for the Pumps and Controls at the Water Treatment Plant.
f. Confirm action taken by City Commission on Agenda Item Number 2- r regarding Transfer of Budget between departments and/or projects SMA Fund 501. To transfer between projects in the SMA Fund 501 for funding engineering services for pumps and controls for water.
g. Confirm action taken by City Commission on Agenda Item Number 2-s regarding authorizing staff to purchase a GMC 1 Ton truck for the Water Distribution Department from the state contract, amount budgeted $30,000.
h. Confirm action taken by City Commission on Agenda Item Number 13 regarding awarding bid for Digester Cleaning at Southside Wastewater Treatment Plant.
i. Confirm action taken on City Commission Agenda Item Number 17 matters discussed in Executive Session to regarding pending litigation entitled City of Shawnee v. Holloway, Updike & Bellen, et al, Case number CJ-06-236, District Court, Pottawatomie County, pursuant to 25 O.S. §307 (B)(4) on recommendation of counsel.
5. Administrative Reports
6. New Business
7. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.