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| Date: 6/1/2009 | Board: City Commission | DocumentType: Agenda | Web Posted: 5/28/2009 2:46:52 PM |
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AGENDA
BOARD OF CITY COMMISSIONERS
JUNE 1, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION REV. KEITH WARD
NEW LIFE
WORLD OUTREACH CENTER
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the consideration of bids as set forth in Agenda Item No 11.
b. Minutes from the May 11, 2009 meeting and the May 18, 2009 meeting. Pgs. 1-21
c. Approve Budget Amendment General Fund 302
Appropriating fund balance for payments due to ODOT for projects completed in previous years dating back to 1996. Pgs. 22-44
d. Budget Amendment – Gifts and Contribution Fund 706
To increase budget for donations received to sponsor July 4th celebration and support Skatepark. Pgs. 45-46
e. Transfer of Appropriation General Fund 501
To cover cost of chemicals. Pgs. 47-48
f. Transfer of Appropriation General Fund 001
Inter Departmental transfers to maintain operations budget for HR, Police, and Cemetery. Pgs. 49-50
g. Acknowledge the following minutes: Pgs. 51-85
• Sister Cities Council minutes from April 14, 2009
• Shawnee Urban Renewal Authority minutes from April 7, 2009
• Shawnee Civic and Cultural Development Authority minutes from April 16, 2009 and May 7, 2009
• Traffic Commission minutes from April 28, 2009
h. Approve mayor’s re-appointment of Nancy Cook-Senn to the Pioneer Library System Board of Trustees for a second three year term to expire June 30, 2012. Pgs. 86-87
i. Approve mayor’s re-appointment of Kelly Mallory to the Traffic Commission Board for his first full term to expire January 1, 2012.
j. Acknowledge request by Oklahoma Baptist University Authority to re-appoint Mr. C. L. Craig and Mr. Randy L. Smith as trustees of the Authority, terms to expire August 1, 2015. Pg. 88
k. Traffic Commission Recommendations: Pg.89
A. Consideration of request from Judy Shaw, Wintco, Inc., Post Office Box 1809, Shawnee, OK, to post a temporary handicap parking spot on the east side of Beard by the entrance to 109 North Beard for a period of at least three months (July, August and September 2009).
RECOMMENDATION: Board recommends deferral of request until further information can be obtained.
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
4. Consider a resolution of appreciation to Rob Branson for over 24 years of service to the City of Shawnee and presentation of Resolution of Appreciation. Pg. 90
5. City Manager’s presentation to Employee of the Month, Rhonda Masquat, Finance Department.
6. Presentation by Shawna Turner representing Sustainable Shawnee.
7. Presentation and discussion regarding Code Compliance Campaign sponsored by the Greater Shawnee Chamber of Commerce and the City of Shawnee. Pg. 91
8. Public hearing regarding FY 2009-2010 budget.
9. Consider a resolution adopting the budget for the City of Shawnee for the period of July 1, 2009 through June 30, 2010 finding all things requisite and necessary have been done in preparation and presentation of budget. Pgs. 92-93
10. Consider recommendations from the Community Service Contracts Review Committee renewing the following contracts as follows: Pgs. 94-106
a. Renewal of contract with Senior Citizens, Inc. for operation of the Municipal Auditorium for FY 2009-10 in the amount of $74,383.08.
b. Renewal of contract with Central Oklahoma Community Action Agency/Central Oklahoma Transit for FY 09-10 in the amount of $65,000.
c. Renewal of contract with YMCA for the operation of Shawnee Community Center in the amount of $43,650.
d. Renewal of contract with Downtown Shawnee, Inc. for FY09-10 in the amount of $15,000, with a membership match up to an additional $15,000, with in-kind contributions for memberships not to exceed $7,500 towards the City’s match.
11. Consider Bids:
a. Overlay Street Maintenance Project – Various Locations COS-PW 08-04 (Award) Pgs. 107-108
b. ADA Handicap Ramps Project – Various Locations COS-PW-08-05 (Award) Pgs. 109-110
12. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the
agenda)
13. Administrative Reports
14. Commissioners Comments
15. Adjournment
Respectfully submitted,
Phyllis Loftis
City Clerk
========================================================================================================
AGENDA
SHAWNEE AIRPORT AUTHORITY
JUNE 1, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the May 18, 2009 meeting. Pgs 1-2
b. Confirm action taken by City Commission on Agenda Item No. 9 regarding a resolution adopting the budget for the City of Shawnee for the period of July 1, 2009 through June 30, 20010 finding all things requisite and necessary have been done in preparation and presentation of budget.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
===================================================================================
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
JUNE 1, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the May 18, 2009 meeting. Pgs 1-2
b. Confirm action taken by City Commission on Agenda Item No. 9 regarding a resolution adopting the budget for the City of Shawnee for the period of July 1, 2009 through June 30, 20010 finding all things requisite and necessary have been done in preparation and presentation of budget.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.