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| Date: 3/2/2009 | Board: City Commission | DocumentType: Agenda | Web Posted: 2/26/2009 8:46:32 AM |
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AGENDA
BOARD OF CITY COMMISSIONERS
MARCH 2, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION REV. DAVID HENRY CALVARY BAPTIST CHURCH
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Minutes from the February 17, 2009 meeting Pgs. 1-19
b. Budget Amendment for General Fund, Capital Improvement Fund, and SMA Pgs. 20-21
c. Appropriation of Fund Balance and for General Fund, CDBG, SMA, and SAA for workers’ comp costs Pgs. 22-23
d. Acknowledge the following minutes:
• Airport Advisory Board minutes from January 21, 2009 Pgs. 24-26
• Traffic Commission minutes from November 25, 2008
Pgs. 27-29
• Shawnee Urban Renewal Authority minutes from January 6, 2009
Pgs. 30-33
• Shawnee Civic and Cultural Development Authority from January 15, 2009 Pgs. 34-51
e. Request authorization to advertise bids for the FY08-09 Concrete Rehab Streets Project. Pgs. 52-53
f. Acceptance of the Vanguard Addition public improvements, i.e. paving, water, and sanitary sewer, and placing Maintenance Bonds into effect. Pgs. 54-65
g. Approve Agreement for the Sub-Grant of Emergency Management Performance Grant Program Funds Pgs. 66-80
h. Acknowledge correction of clerical error on Ordinance No. 2393NS. Correction to show zoning C-3P; Automotive, Commercial and Recreational with a Conditional Use Permit. Pgs. 81-84
i. Traffic Commission Recommendations Pg. 85
A. Consideration of request from Anita Codopony, member of the Westside Neighborhood Watch, 626 West Kirk, Shawnee, OK, to:
1. Install a crosswalk on the corner of Kickapoo and Burns; and
2. Install a crosswalk warning signs on the corner of Kickapoo and Burns.
RECOMMENDATION: Board recommends denial
B. Consideration of request from Delores Peltier, 33908 Belcher Road, Shawnee, OK, to pay for the monthly electrical charges for having a street light placed by OG&E at the northwest corner of Highway 102 and Belcher Road.
RECOMMENDATION: Board recommends approval as requested and recommends an additional street light be installed on the southeast corner of the intersection.
C. Consideration of request from Police Chief Russell Frantz, City of Shawnee, P.O. Box 1448, Shawnee, OK, to pay for the monthly electrical charges for having a street light place by OG&E at the dead end block of South Broadway.
RECOMMENDATION: Board Recommends approval.
D. Consideration of request from Police Chief Russell Frantz, City of Shawnee, P.O. Box 1448, Shawnee, OK, to pay for monthly electrical charges for having a street light placed by OG&E at the dead end of the alley between the 800 block of South Bell and South Union.
RECOMMENDATION: No recommendation is required.
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
4. Mayor’s Proclamations and Presentation:
“Arbor Day”
March 26, 2009
“Emergency Management Week in Oklahoma”
March 1-7, 2009
“Municipal Government Week”
March 2-6, 2009
Presentation of Certificates of Appreciation to members of the Citizens Emergency Management Team
5. Presentation of Shawnee Convention and Visitor Bureau Annual Report and Budget by Gordona Rowell, Executive Director.
6. Discuss and consider an ordinance amending the Employee Retirement System, Defined Benefit Plan of the City of Shawnee, Oklahoma, to incorporate the final IRC Section 415 Regulations and Provisions of the Pension Funding Equity Act; and amending the Defined Contribution Plan of the City of Shawnee, to incorporate the Final IRC Section 415 Regulations; and amending the Defined Contribution Plan for the position of Department Head and City Manager of the City of Shawnee, to incorporate the final IRC Section 415 Regulations; providing for effective date, providing for repealer and severability; and declaring an emergency.
Pgs. 86-101
7. Consider Bids: Pgs. 102-103
a. Replacement of pool main drain, pool mechanical equipment and above grade piping. (Award)
8. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the
agenda)
9. Administrative Reports
10. Commissioners Comments
11. Adjournment
Respectfully submitted,
Phyllis Loftis
City Clerk
AGENDA
SHAWNEE AIRPORT AUTHORITY
MARCH 2, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the February 17, 2009 meeting. Pgs 1-2
b. Confirm action taken by the City Commission on Agenda Item No. 2 c regarding Appropriation of Fund Balance and for General Fund, CDBG, SMA, and SAA for workers’ comp costs
c. Confirm action taken by the City Commission on Agenda Item No. 2d acknowledging Airport Advisory Board minutes from January 21, 2009
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
MARCH 2, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of February 17, 2009 meeting. Pgs. 1-2
b. Confirm action taken by the City Commission on Agenda Item No. 2b regarding Budget Amendment for General Fund, Capital Improvement Fund, and SMA
c. Confirm action taken by the City Commission on Agenda Item No. 2 c regarding Appropriation of Fund Balance and for General Fund, CDBG, SMA, and SAA for workers’ comp costs
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.