AGENDA
BOARD OF CITY COMMISSIONERS
NOVEMBER 5, 2007 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Tim Youmans
First Baptist Church
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 12.
b. Minutes from the October 8, October 15, and October 22, 2007 meetings.
c. Budget Amendment in General Fund.
d. Transfer of Appropriations in the General Fund.
e. Acknowledge the following reports and minutes:
• Shawnee Urban Renewal Authority minutes from
September 18, 2007
• Shawnee Civic and Cultural Development Authority from October 9, 2007
• Airport Advisory Board minutes from September 19, 2007
• Traffic Commission minutes from September 25, 2007
• License Payment Report from April 1 – September 30, 2007
• Project Payment Report from April 1 – September 30, 2007
• Sales Tax Report through October 2007
f. Approve Oklahoma Municipal Retirement Fund refund of contributions from the Defined contribution plan for Brandy Smith.
g. Approve Oklahoma Municipal Retirement Fund refund of contributions from the Defined contribution plan for Cynthia Ring.
h. Acknowledge information on quotes received for emergency crane repair at the water treatment plant. Confirmed emergency status at October 22, 2007 meeting.
i. Authorize staff to apply for sub-grant of Emergency Management Performance Grant funds from Oklahoma Department of Emergency Management.
j. Approve mortgage of leasehold interest of Shawnee Lake Hart Tract, Lots 14 & 15 to First United Bank with reservation of city right of approval of transfer.
k. Lakesite Leases:
Renewal:
Lot 5, Coffman
D. Thole & J. Thole
Transfers:
Lot 5, Coffman
To: W. Holloway
From: D. Thole & J. Thole
Lot 2, Belcher Tract
To: D. Tibbs
From: N. Beavers
l. Traffic Commission Recommendations from their September 25, 2007 meeting.
1. Consideration of request from Irma Ramirez, 1902 E. 10th, Shawnee, OK, 674801 to install stop signs at the intersection of 10th Street and Tenbrook to make intersection a 4-way stop.
RECOMMENDATION: Board recommends to deny request.
2. Consideration of request from Vera Walker, 1220 E. Faye, Shawnee, OK, 74801 to install a street light in front of their house or in that area.
RECOMMENDATION: Board recommends to approve request.
3. Consideration of homeowner’s request to install more street lights in the Jefferson Circle area.
RECOMMENDATION: Board recommends to approve request.
4. Consideration of Staff’s request to install street lights on Airport Drive.
RECOMMENDATION: Board recommends to approve request.
5. Consideration of Staff’s request to install lighting for safety consideration on jogging/pedestrian facilities around airport.
RECOMMENDATION: Board recommends to defer request until the Trails Master Plan study is completed.
6. Consider request from Grove School to improve school zone signage at Grove School.
RECOMMENDATION: Board recommends to approve request.
7. Consideration of request from J. B. Pena, 607 N. Bonita, Shawnee, OK, 74801, to install children playing signs in the area of Highland/Bonita/Ridgewood.
RECOMMENDATION: Board recommends to defer request for further review.
8. Consideration of request from Ronnie Pelate, 606 South Pottenger, Shawnee, OK, 74801, to install children playing signs in the 600 block of South Pottenger.
RECOMMENDATION: Board recommends to deny request.
m. Approve YMCA request regarding naming ball field at Milstead Park, “Don Loftis Field”.
n. Approve Housing Authority Contract for the provision of supplemental police services.
o. Authorize out-of-state travel for Sgt. Mason Wilson and Sgt. Rod Taylor to attend the “Basic Police Supervision Course” in Plano, TX, from December 10-14, 2007.
p. Authorize staff to advertise for bids on a Total Organic Carbon (TOC) analyzer for the water treatment plant.
q. Mayor’s Appointments:
Beautification Committee
Appoint Carl Holt to replace Thomas Schrzan
Appoint Tom Claybrook as citizen participant
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
4. Mayor’s Proclamations and Presentations:
Proclamation:
“America Recycles Month”
November 2007
“Camp Benedictine Day”
November 9, 2007
“Henry and Evon Kralik Day”
November 15, 2007
Presentation to Shawnee Police Department Corporal Steve Leader for Officer of the Quarter.
5. Presentation by KMA Design regarding Wayfinding signage.
6. Public hearing and consider an ordinance to approve the Nullification & Vacate of The Bridges, Block 2, Lots 1-6.
7. Consider approval of the Final Plat for The Bridges III Cottages Addition and acceptance of dedications.
8. Consider a resolution declaring certain shotgun barrels surplus property and authorizing staff to use this surplus property as trade-in on replacement shotgun barrels.
9. Consider Oklahoma Municipal Retirement Fund lump sum payment from Defined Benefit Plan and refund of contributions from the Hybrid and Defined Contribution Plan for Julious Coleman.
10. Consider acceptance of roadway easement from the Shawnee Airport Authority for Saratoga Street from Airport Drive to Kickapoo.
11. Consider acceptance of roadway easement on north Kickapoo from Dennis Morris.
12. Consider bids:
a. Cutting and mowing of rank weeds, and the clean-up of trash and/or debris (Award)
b. 40 x 60 x 12 Metal Building at Public Works (Open)
13. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the
agenda)
14. Administrative Reports
15. Consider an Executive Session to discuss pending litigation entitled City of Shawnee vs. HUB, et al, Case Number CJ-06-236, pursuant to 25 O.S. 307 (B)(4).
16. Consider matters discussed in Executive Session regarding pending litigation entitled City of Shawnee vs. HUB, et al, Case Number CJ-06-236, pursuant to 25 O. S. (B)(4).
17. Commissioners Comments
18. Adjournment
Respectfully submitted,
Phyllis Loftis
City Clerk
^HR
AGENDA
SHAWNEE AIRPORT AUTHORITY
NOVEMBER 5, 2007 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the October 15, 2007 meeting. Pgs 1-2
b. Confirm action taken under City Commission Agenda Item No. 2-e to approve Airport Advisory Committee Minutes.
c. Confirm action taken under City Commission Agenda Item No.12 to consider acceptance of roadway easement from the Shawnee Airport Authority for Saratoga Street from Airport Drive to Kickapoo.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
^HR
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
NOVEMBER 5, 2007 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of October 15, 2007 meeting. Pgs. 1-2
b. Confirm action taken under City Commission Agenda Item No. 2-p to authorize staff to advertise for bids on a Total Organic Carbon (TOC) analyzer for the water treatment plant.
c. Confirm action taken under City Commission Agenda Item No. 12 regarding opening of bid for 40 x 60 x 12 Metal Building at Public Works.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
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