The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, March 20, 2000 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Tom Claybrook Ronald A. Gillham, Sr.
Commissioner Ward 1 Commissioner Ward 2
Carl E. Young Bradie Lee Winrow
Commissioner Ward 3 Commissioner Ward 4
Brad Roach Bob Downing
Commissioner Ward 5 Commissioner Ward 6-Vice Mayor
INVOCATION Reverend Larry Norris
Heritage Church
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Minutes of March 6, 2000 meeting
b. Budget Amendments in Street & Alley Fund and General Fund
c. Transfer of Appropriations in Shawnee Municipal Authority
d. Acknowledge the following reports and minutes:
* Treasurer Report for the City of Shawnee Sales Tax Receipts for the month of March 2000
* City Clerk Report for the month of February 2000
* Utility Division Report for the month of February 2000
* Shawnee Police Report for the month of February 2000
* Shawnee Community Center Report for the month of February 2000
* Shawnee Urban Renewal Authority minutes of February 8, 2000 meeting
* Shawnee Urban Renewal Authority minutes of February 23, 2000 meeting
* Planning Commission minutes of March 1, 2000 meeting
e. Acknowledge letter from Greg Reid, Director of REACT EMS, to Police Chief Hank Land commending Officers David Shannon and Allen Gunter for their actions in response to an injury accident
f. Approve out of state travel for James Roberts to attend the Southwestern Division of the International Association of Fire Chiefs Conference in Metairie, Louisiana, May 5 – 9, 2000
g. Approve out of state travel for E-911 Coordinator, Robin Young, to attend National Emergency Number Association annual Conference in Salt Lake City, Utah, June 11 – 15, 2000
A motion was made by Commissioner Young, seconded by Commissioner Roach, that the Consent Agenda (a-g), be approved. Motion carried.
AYE: Young, Roach, Downing, Claybrook, Gillham, Harden, Winrow
NAY: None
AGENDA ITEM NO. 2: Mayor’s Proclamation.
Mayor Harden issued the following proclamation:
“Working Together For A Literate Oklahoma”
Adult Literacy Month - April, 2000
(accepted by Ann Davis and Robin Mikles, Literacy Coordinator for Pioneer Library System)
AGENDA ITEM NO. 3: Public hearing and consider an ordinance to annex property located in the 3900 block of North Bryan.
Mayor Harden declared a public hearing in session to consider an ordinance to annex property located in the 3900 block of North Bryan for use of developing residential housing.
Mayor Harden asked if any persons wished to appear in favor of or in protest of said rezoning. No persons appeared.
It was noted that the Planning Commission had deferred action to its April 5, 2000 meeting to allow staff time to contact another property owner regarding the annexation; and staff recommended to the Commission to defer this item to a subsequent meeting.
A motion was made by Vice Mayor Downing, seconded by Commissioner Gillham, to defer this public hearing annexing property located in the 3900 block of North Bryan to the April 17, 2000 City Commission meeting. Motion carried.
AYE: Downing, Gillham, Claybrook, Young, Harden, Winrow, Roach
NAY: None
AGENDA ITEM NO. 4: Consider approval of contract between State of Oklahoma Department of Civil Emergency Management and City of Shawnee for sub-grant program.
Mr. James Roberts, Fire Chief/Emergency Management Director, reported to the Commission that this was the same contract as last year and the agreement will allow the City to receive funds for its emergency management program.
A motion was made by Commissioner Roach, seconded by Commissioner Winrow, to approve the contract between the State of Oklahoma Department of Civil Emergency Management and the City of Shawnee for the State and Local Assistance sub-grant program in the amount of $44,834. Motion carried.
AYE: Roach, Winrow, Downing, Claybrook, Gillham, Young, Harden
NAY: None
AGENDA ITEM NO. 5: Consider options for employee health insurance and related benefit coverage for FY 2000-2001, and authorize city staff to solicit proposals.
Personnel Director Allen Benelli presented to the Commission an overview of the history of the health plan. He stated that City employees have participated in the Oklahoma State and Education Employees Group Health Insurance Plan since January 1, 1998.
He advised that when the Commission requested staff to solicit informal bids from local insurance agencies last year, the premiums were close to the State Plan, but the State still provided the best coverage and the City remained with the State Plan.
Mr. Benelli stated that with the prospect of future increases in the State Plan, it was staff’s recommendation that other options be explored and staff be authorized to solicit for propsals.
A motion was made by Commissioner Roach, seconded by Vice Mayor Downing, to authorize staff to solicit proposals for employee health insurance coverage and related benefits for FY 2000-2001. Motion carried.
AYE: Roach, Downing, Claybrook, Gillham, Young, Harden, Winrow
NAY: None
AGENDA ITEM NO. 6: Consider a resolution declaring certain items of personal property surplus and authorizing the sale thereof by public auction.
Resolution No. 6062 was introduced and the title read aloud.
Resolution No. 6062 entitled “A resolution declaring certain items of personal property surplus and no longer needed for City purposes; describing said items; authorizing the sale thereof pursuant to public auction; setting forth requirements as to notice.”
A motion was made by Commissioner Winrow, seconded by Commissioner Young, that the Title and Resolution be approved. Motion carried.
AYE: Winrow, Young, Harden, Roach, Downing, Claybrook, Gillham
NAY: None
The City will have the public auction on Saturday, April 15, 2000 at the Public Works Facility.
AGENDA ITEM NO. 7: New Business.
Commissioner Roach requested staff to contact the State Highway Department for improving the exit ramp signs off Interstate 40 at Harrison Street.
AGENDA ITEM NO. 8: Citizens Participation (A five minute limit per person) (A fifteen minute limit per topic)
There was no Citizens Participation.
AGENDA ITEM NO. 9: Consider an Executive Session for the purpose of discussing pending litigation in Harris vs. the City of Shawnee, C-99-804, District Court of Pottawatomie County, pursuant to 25 O.S. 1992, Section 307(B)(4).
A motion was made by Vice Mayor Downing, seconded by Commissioner Claybrook, that the Commission go into Executive Session for the purpose of discussing pending litigation in Harris vs. the City of Shawnee, C-99-804, District Court of Pottawatomie County, pursuant to 25 O.S. 1992, Section 307(B)(4). Motion carried.
AYE: Downing, Claybrook, Gillham, Young, Harden, Winrow, Roach
NAY: None
CITY COMMISSION NOW IN EXECUTIVE SESSION AT 7:49 P.M. WITH ALL COMMISSIONERS PRESENT.
CITY COMMISSION NOW RECONVENED IN REGULAR SESSION AT 8:07 P.M. WITH ALL COMMISSIONERS PRESENT.
Mayor Harden stated that the purpose of the Executive Session had been to receive information regarding the pending litigation in Harris vs. City of Shawnee and no action was taken.
AGENDA ITEM NO. 11: Administrative Reports.
There were no Administrative Reports given.
AGENDA ITEM NO. 12: Commissioners’ Comments.
There were no Commissioners Comments.
AGENDA ITEM NO. 13: Adjournment.
There being no further business to come before the meeting, a motion was made by Vice Mayor Downing, seconded by Commissioner Roach, that the meeting be adjourned. Motion carried.
AYE: Downing, Roach, Claybrook, Gillham, Young, Harden, Winrow
NAY: None
______________________________
MAYOR
(SEAL)
ATTEST:
___________________________
CITY CLERK
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