BOARD OF CITY COMMISSIONERS PROCEEDINGS
SPECIAL CALLED SESSION
NOVEMBER 1, 2006 AT 2:00 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Special Called Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Wednesday, November 1, 2006 at 2:00 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mills presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chuck Mills
Mayor
Tom Claybrook Marva O’Neal
Commissioner Ward 1 Commissioner Ward 3
Others in attendance were city staff, City Manager Jim Collard, City Attorney John Canavan, Community Development Director Mike Southard, City Clerk Diana Hallock; and Amanda Gire, Shawnee News-Star Reporter.
The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:
CALL FOR SPECIAL SESSION OF THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 1ST DAY OF NOVEMBER, 2006 AT 2:00 O’CLOCK P.M. AT THE SHAWNEE CITY HALL COMMISSION CHAMBERS, 16 WEST 9TH, SHAWNEE, OKLAHOMA FOR A JOINT MEETING WITH THE SHAWNEE PLANNING COMMISSION TO REVIEW THE EXISTING LAND DEVELOPMENT CODE AND TO DISCUSS FUTURE IMPLEMENTATION. .
By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, Special Session of the Board of Commissioners of the City of Shawnee, Oklahoma is hereby called to meet at the Shawnee City Hall Commission Chambers, 16 West 9th, Shawnee, Oklahoma at 2:00 p.m. on November 1, 2006 for the purpose of a joint meeting with the Shawnee Planning Commission to review the existing Land Development Code and to discuss future implementation.
Witness my hand this 25th day of October, 2006.
s/s Rebecca S. Cragin for James Collard
JAMES C. COLLARD
CITY MANAGER
(SEAL)
ATTEST:
s/s Diana Hallock
DIANA HALLOCK
CITY CLERK
NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA
TO THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 25th day of October, 2006, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee, Oklahoma at Shawnee City Hall Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 2:00 p.m. on November 1, 2006 and you are hereby notified to be present at said meeting.
The purpose of said meeting will be for a joint meeting with the Shawnee Planning Commission to review the existing Land Development Code and to discuss future implementation.
Witness my hand this 25th day of October, 2006
(SEAL)
ATTEST:
s/s Diana Hallock s/s Rebecca S. Cragin James C. Collard
DIANA HALLOCK JAMES C. COLLARD
CITY CLERK CITY MANAGER
STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.
I received this notice on the 25th day of October, 2006 at 10:35 o’clock a.m., and executed the same by delivering a true and correct copy thereof to the Mayor and to each of the City Commissioners of the City of Shawnee, Oklahoma as follows:
I delivered a true and correct copy to Mayor Chuck Mills in person at 1:05 o’clock p.m. on October 25, 2006.
I delivered a true and correct copy to Commissioner Wes Beck in person at 1:26 o’clock p.m. on October 25, 2006.
I delivered a true and correct copy to Commissioner Tom Schrzan, received in person by Mary Jane Schrzan at 1:41 o’clock p.m. on October 25, 2006.
I delivered a true and correct copy to Commissioner Elect Pam Stephens in person at 2:31 o’clock p.m. on October 25, 2006.
I delivered a true and correct copy to Vice Mayor Linda Peterson in person at 2:45 o’clock p.m. on October 25, 2006.
I delivered a true and correct copy to Commissioner Marva O’Neal in person at 11:35 o’clock a.m. on October 26, 2006.
I delivered a true and correct copy to Commissioner Tom Claybrook in person at 2:00 o’clock p.m. on October 26, 2006.
Commissioner David Daugherty could not be found in the City of Shawnee, Oklahoma on October 26, 2006, and left copy at residence at 5:00 o’clock p.m.
s/s Mike Roberts
Warrant Officer
AGENDA ITEM NO. 1: Review of existing Land Development Code and discussion of future implementation.
The City Commission in conjunction with the Planning Commission received a presentation from Duncan Associates of Austin, Texas, regarding the critique of the existing regulations of the Land Development Code for the City of Shawnee.
Mr. Jim Duncan, President, and Mr. Richard Grice, planning and engineering consultants, gave an overview of the current standards and gave recommendations for the proposed Land Development Code.
Highlighted areas covered were as follows:
*Development Review
*District and Use Regulations
*Site Development Standards
*Remaining Provisions (User’s guide, Table of contents, etc.)
*Code Organization
The consultants answered questions raised by the Commissioners and various items were discussed regarding the district regulations.
In conclusion, the consultants advised that they would be working closely with staff to start the next phase of the contract that would involve the code drafting. The third and final phase of the contract would be for a public hearing on the code draft.
AGENDA ITEM NO. 2: Adjournment
There being no further business to come before the meeting, a motion was made by Vice Mayor Peterson, seconded by Commissioner Claybrook, that the meeting be adjourned. Motion carried 4-0. (4:00 p.m.)
AYE: Peterson, Claybrook, O’Neal, Mills
NAY: None
________________________
CHUCK MILLS, MAYOR
(SEAL)
ATTEST:
_____________________________________
DIANA HALLOCK, CITY CLERK
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