BOARD OF CITY COMMISSIONERS PROCEEDINGS
SPECIAL CALLED SESSION
MARCH 2, 2006 AT 5:00 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Special Called Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Thursday, March 2, 2006 at 5:00 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mills presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chuck Mills
Mayor
Tom Claybrook Wes Beck
Commissioner Ward 1 Commissioner Ward 4
Linda Peterson Bob Downing
Commissioner Ward 5-Vice Mayor Commissioner Ward 6
The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:
CALL FOR SPECIAL SESSION OF THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 2ND DAY OF MARCH, 2006 AT 5:00 O’CLOCK P.M. AT THE SHAWNEE CITY HALL COMMISSION CHAMBERS, 16 WEST 9TH, SHAWNEE, OKLAHOMA FOR THE PURPOSE OF A SAID MEETING WILL BE TO CONSIDER AUTHORIZING STAFF TO ENTER INTO A CONTRACT WITH A.T. & T. FOR LONG DISTANCE SERVICE AND TO DISCUSS THE CITY’S BUDGET FOR FY 2006-2007.
By virtue of the authority vested in me by Section 2, Article IV of the Charter of the City of Shawnee, Oklahoma, Special Sessions of the Board of Commissioners of the City of Shawnee, Oklahoma is hereby called to meet at the Shawnee City Hall Commission Chambers, 16 West 9th, Shawnee, Oklahoma at 5:00 p.m. on March 2, 2006 for the purpose of said meeting will be to consider authorizing staff to enter into a contract with A.T.& T. for long distance service and to discuss the City’s budget for FY 2006-2007.
Witness my hand this 28th day of February, 2006.
s/s James C. Collard
JAMES C.COLLARD
CITY MANAGER
(SEAL)
ATTEST:
s/s Diana Hallock______________
DIANA HALLOCK, CITY CLERK
NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA
TO THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 28th day of February, 2006, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee, Oklahoma at Shawnee City Hall Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 5:00 p.m. on March 2, 2006 and you are hereby notified to be present at said meeting.
The purpose of said meeting will be to consider authorizing staff to enter into a contract with A.T. & T. for long distance service and to discuss the City’s budget for FY 2006-2007.
Witness my hand this 28th day of February, 2006.
(SEAL)
ATTEST:
s/s Diana Hallock______________ s/s James C. Collard__________________
DIANA HALLOCK JAMES C. COLLARD
CITY CLERK CITY MANAGER
STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.
I received this notice on the 28th day of February, 2006 at 10:00 o’clock a.m., and executed the same by delivering a true and correct copy thereof to the Mayor and to each of the City Commissioners of the City of Shawnee, Oklahoma as follows:
I delivered a true and correct copy to Mayor Chuck Mills in person at 10:15 o’clock a.m. on February 28, 2006.
I delivered a true and correct copy to Commissioner Thomas A.Schrzan (by Mary Jane Schrzan) at 10:40 o’clock a.m. on February 28, 2006.
I delivered a true and correct copy to Commissioner Tom Claybrook in person at 1:10 o’clock p.m. on February 28, 2006.
I delivered a true and correct copy to Commissioner Wes Beck in person at 1:45 o’clock p.m. on February 28, 2006.
I delivered a true and correct copy to Commissioner Marva O’Neal (by Charlie O’Neal) at 3 o’clock p.m. on February 28, 2006.
I delivered a true and correct copy to Commissioner Robert Downing (by Osyth Downing) at 2:05 o’clock p.m. on February 28, 2006.
I delivered a true and correct copy to Vice Mayor Linda Peterson (by Jay Peterson) at 6:30 o’clock p.m. on February 28, 2006.
Mayor/Commissioner(s)_________________________________________could not be found in the City of Shawnee, Oklahoma on _________________________
s/s Brian Wolfe
Warrant Officer
Staff members and others in attendance:
City Attorney John Canavan, City Manager Jim Collard, City Treasurer/Finance Director Rebecca Cragin, City Clerk Diana Hallock, City Engineer John Krywicki, Community Development Director Mike Southard, Utility Director Afsaneh Jabbar, Fire Chief Jerry Bower, Regional Airport Assistant Manager Jerry Sharp, Emergency Management Director Don Lynch, Administrative Assistant Toni Gray; Expo Center Director Donna Mayo, Mike McCormick of the Shawnee New-Star, Wayne Trotter of The Shawnee Sun; and Richard Finley, SCCDA financial consultant.
AGENDA ITEM NO. 1. Consider authorizing staff to enter into a contract with A.T. & T. for long distance service.
Emergency Management Director Don Lynch gave the staff report that CommuniGroup of K.C. Inc. dba CGI Long Distance Services had informed his office that the city’s wireline telephone long distance service would be discontinued as part of the company’s voluntary bankruptcy petition.
Mr. Lynch supplied a list of quotes from three long distances service providers and recommended services with A.T.&T. (formerly SBC) for the monthly rate of $175 and 4.6 cents rate per minute exceeding monthly block.
A motion was made by Commissioner Downing, seconded by Vice Mayor Peterson, to approve the City of Shawnee through its agent, Communications Services of Shawnee, to enter into a contract with A.T.&T Signature Plan for long distance wireline service. Motion carried 5-0.
AGENDA ITEM NO. 2: Discuss FY 2006-2007 budget for the City of Shawnee
City Manager Jim Collard presented for discussion an Interfund Transfers diagram of the various funds that would receive and transfer funds for fiscal year 2006-2007. The accounts included the General Fund, Workers’ Compensation, Economic Development, Shawnee Municipal Authority, Police Sales Tax, Fire Sales Tax, Library Fund, SCCDA Expo, and Sister Cities Fund. The Street Improvement Fund and Capital Improvement Fund were funds not recommended for transfers for the proposed budget.
The estimated costs of transfers were discussed and compared to current year budget.
In discussion of the SMA fund, an estimate of time involved from different departments was presented that totaled an estimated $800,000 to be transferred from the SMA fund to the General fund to cover costs.
Mr. Richard Finley, the accountant for the Shawnee Civic and Cultural Development Authority (SCCDA), presented the Commission with the SCCDA’s prior year balance sheet and current income and expense statement.
He informed the Commission that he was working on a budget for SCCDA’s next fiscal year. It was estimated that a combined total of $550,000 would be transferred from the City’s General Fund ($500,000) and Economic Development Fund ($50,000) to SCCDA budget.
COMMISSIONER DOWNING WAS EXCUSED AT 6:17 P.M. AND MAYOR MILLS WAS EXCUSED AT 6:30 P.M.
Final comments were made regarding the Workers’ Compensation Fund that concluded the presentation of the proposed budget.
AGENDA ITEM NO. 3: Adjournment.
There being no further business to come before the meeting, a motion was made by Commissioner Claybrook, seconded by Commissioner O’Neal, that the meeting be adjourned. Motion carried 4-0. (6:40 p.m.)
AYE: Claybrook, O’Neal, Beck, Peterson
NAY: None
____________________________
CHUCK MILLS, MAYOR
(SEAL)
ATTEST:
_____________________________
DIANA HALLOCK, CITY CLERK
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