BOARD OF CITY COMMISSIONERS
AUGUST 7, 2006 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Milo Steffen
First Christian Church
FLAG SALUTE
1. Consider approval of minutes from the July 17, 2006 meeting.
2. Swearing in of David Daugherty as Ward 6 Commissioner by Municipal Judge Robert H. Jones.
3. Consider approval of consent agenda:
a. Budget Amendment in 2006 CDBG Entitlement Grant Fund and Shawnee Airport Authority.
b. Transfers of Appropriations in CDBG Entitlement Grant Fund and Shawnee Municipal Authority.
c. Acknowledge the following reports and minutes:
* Shawnee Municipal Court Warrant Report from January 1, 2006 and July 1, 2006.
* Shawnee Civic and Cultural Development Authority minutes from the June 15, 2006 meeting.
* Traffic Commission minutes from the February 28 and May 23, 2006 meetings.
* Planning Commission minutes from the July 5, 2006 meeting.
* Airport Advisory Board minutes from the June 21 and July 5, 2006 meetings.
d. Authorize staff to purchase two police units from Joe Cooper Ford at the state purchase price.
e. Authorize staff to advertise for bids for one 72” inch cut lawn mower for use at Shawnee Airport.
f. Authorize staff to advertise for bids for backhoe for use by the Street Dept.
g. Authorize staff to advertise for bids for sewer line repair on Dewey Street.
h. Approve Agreement for Administration of the Sales Tax Ordinances with Oklahoma Tax Commission.
i. Approve Agreement for Administration of the Use Tax Ordinances with the Oklahoma Tax Commission.
j. Approve a resolution establishing maximum fare to be charged by Up Front Limousine, Inc.
k. Acknowledge Official Certificate of Votes from the July 25, 2006 Primary Election.
l. Approve the following Centennial projects:
1) Fencing and 5 granite plaques at Centennial Park
2) Twelve benches representing each incorporated city within Pottawatomie County.
3) One horse sculpture and commission of artist to paint sculpture.
m. Approve recommendation from the Community Service Contracts Review Committee to award the management and operation of the Shawnee Community Center to the Y.M.C.A.
n. Approve recommendations from the Traffic Commission from their July 25, 2006 meeting:
1) Request from Salvation Army, 200 E. Ninth, to install a recessed curb in front of the building facing Union Street.
Recommendation: To defer until next meeting.
2) Request from Thomas Schrzan, Aldridge Hotel, 20 E. Ninth, to install a loading and unloading sign in front of the Aldridge Hotel.
Recommendation: To approve request.
3) Request from Thomas Schrzan, Aldridge Hotel, 20 E. Ninth, to install 2 hour parking signs on Union and Ninth streets.
Recommendation: To deny request.
4) Request from Gary Walker, 4107 N. Market, to install a stop sign for southbound traffic at Market and 39th streets.
Recommendation: To deny request.
5) Request from Franklin Wilson, owner of Remember When Antique Shop, 8 W. Main Street, to install 2 hour parking for entire block.
Recommendation: To deny request.
6) Request from Randy Smith, Oklahoma Baptist University, 500 W. University, to install a 25 mph sign on MacArthur Street from Kickapoo Street to Airport Drive.
Recommendation: To deny request. Two traffic signals and one pedestrian signal crossing at this location eliminates the need.
4. Mayor’s Presentation of Officer of the Month plaque to Patrolman Jon Goss.
5. City Manager’s Presentation of Employee of the Month (Charles Retherford, Animal Control Officer)
6. Public hearing and consider an ordinance rezoning property located at 113½ N. Bell from C-4; Central Business District to C-4P; Central Business District with Conditional Use Permit for the on-premise consumption of beer and alcoholic beverages at a pub/cafe. (Applicant: Sam and Brandi Bullock).
7. Public hearing and consider an ordinance rezoning property located east of Harrison Street and south of 45th Street from A-1; Agricultural District to R-1; Single Family Residential District and C-2; Suburban Office District for use as a residential subdivision and commercial use along 45th Street. (Applicant: Mehdi Azimi)
8. Public hearing and consider an ordinance rezoning property located at 801 W. Franklin from R-1; Single Family Residential District to R-2; Two Family Residential District for use as duplex housing. (Applicant: Aaron Capps and Chad Self o/b/o Dale Owens).
9. Public hearing and consider an ordinance amending the Zoning Code of the City of Shawnee relating to manufactured homes.
10. Consider request from Sam Bullock for a revocable permit to construct a balcony above the sidewalk at 113½ N. Bell.
11. Consider variance request of Dr. Robert Barnard and Thomas P. Tibbetts, IV regarding the Kickapoo Run Subdivision and the requirement of performance bonds.
12. Consider a resolution authorizing the emergency replacement of the ten-ton HVAC unit at the Water Treatment Plant.
13. Consider termination of lease and acceptance of Army Reserve building located at 1822 Airport Drive.
14. Consider a public hearing during the August 21, 2006 city commission meeting for purposes of discussing the possible relocation of Shawnee Police Dept.
15. Consider a resolution accepting a grant from Federal Aviation Administration for reconstruction of a portion of taxiway A at Shawnee Regional Airport.
16. Consider Charter Communications airport lease amendment and lease transfer.
17. Consider revoking the following lake leases for non-payment of lease:
Lot 8, Roewe Tract
Terri & Michael Johnson
Lot 3, Eckel Tract
Howard Ellestad
18. Consider lease agreement with Independent School District I-93 of Pottawatomie County for airport property to be used as Early Childhood Center.
19. Discuss and consider water rationing and lake levels.
20. Consider awarding bids for Asphalt Concrete Type A, B & C and Aggregate Materials. (Deferred from 7/17/06).
21. New Business (Any matter not known about or
which could have been reasonably
foreseen prior to the posting of the
agenda)
22. Administrative Reports
23. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
24. Commissioners Comments
25. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE AIRPORT AUTHORITY
AUGUST 7, 2006 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of the July 17, 2006 meeting Pgs. 1-2
b. Confirm action taken on City Commission Agenda Item No. 2 regarding swearing in of David Daugherty as Ward 6 Commissioner. (Authority Trustee)
c. Confirm action taken on City Commission Agenda Item No. 3(a) regarding the Budget Amendment in the Shawnee Airport Authority.
d. Confirm action taken on City Commission Agenda Item No. 3(e) regarding authorizing staff to advertise for bids for one 72” inch cut lawn mower for use at Shawnee Airport.
e. Confirm action taken on City Commission Agenda Item No. 13 regarding termination of lease and acceptance of Army Reserve building located at 1822 Airport Drive.
f. Confirm action taken on City Commission Agenda Item No. 15 regarding a resolution accepting a grant from Federal Aviation Administration for reconstruction of a portion of taxiway A at Shawnee Regional Airport.
g. Confirm action taken on City Commission Agenda Item No. 16 regarding Charter Communications airport lease amendment and lease transfer.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
AUGUST 7, 2006 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of July 17, 2006 meeting. Pgs. 1-3
b. Confirm action taken on City Commission Agenda Item No. 2 regarding swearing in of David Daugherty as Ward 6 Commissioner. (Authority Trustee)
c. Confirm action taken on City Commission Agenda Item No. 3(b) regarding Transfer of Appropriations in Shawnee Municipal Authority.
d. Confirm action taken on City Commission Agenda Item No. 3(g) regarding authorizing staff to advertise for bids for sewer line repair on Dewey Street.
e. Confirm action taken on City Commission Agenda Item No. 12 regarding approval of resolution authorizing emergency repairs to HVAC system at Water Treatment Plant and waiving competitive bidding.
f. Confirm action taken on City Commission Agenda Item No. 19 regarding discussion and consideration of water rationing and lake levels.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
AUGUST 7, 2006 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider approval of minutes from the July 17, 2006 meeting. Pgs. 1-18
2. Swearing in of David Daugherty as Ward 6 Commissioner by Municipal Judge Robert H. Jones.
3. Consider approval of consent agenda:
a. Budget Amendments in 2006 CDBG Entitlement Grant Fund and Shawnee Airport Authority. Pg. 19-20
b. Transfers of Appropriations in CDBG Entitlement Grant Fund and Shawnee Municipal Authority. Pgs. 21-22
c. Acknowledge the following reports and minutes:
* Shawnee Municipal Court Warrant Report from January 1, 2006 and July 1, 2006. Pg. 23
* Shawnee Civic and Cultural Development Authority minutes from the June 15, 2006 meeting. Pgs. 24-37
* Traffic Commission minutes from the February 28 and May 23, 2006 meetings. Pgs. 38-43
* Planning Commission minutes from the July 5, 2006 meeting. Pgs. 44-49
* Airport Advisory Board minutes from the June 21 and July 5, 2006 meetings. Pgs. 50-53
d. Authorize staff to purchase two police units from Joe Cooper Ford at the state purchase price. Pg. 54
e. Authorize staff to advertise for bids for one 72” inch cut lawn mower for use at Shawnee Airport. Pg. 55
f. Authorize staff to advertise for bids for backhoe for use by the Street Dept.
g. Authorize staff to advertise for bids for sewer line repair on Dewey Street.
h. Approve Agreement for Administration of the Sales Tax Ordinances with Oklahoma Tax Commission. Pgs. 56-66
i. Approve Agreement for Administration of the Use Tax Ordinances with the Oklahoma Tax Commission. Pgs. 67-76
j. Approve a resolution establishing maximum fare to be charged by Up Front Limousine, Inc. Pg. 77
k. Acknowledge Official Certificate of Votes from the July 25, 2006 Primary Election. Pgs. 78-80
l. Approve the following Centennial projects:
1. Fencing and 5 granite plaques at Centennial Park
2. Twelve benches representing each incorporated city within Pottawatomie County.
3. One horse sculpture and commission of artist to paint sculpture.
The Centennial Committee proposed four projects to be funded through the State Centennial Commission. The City must submit an invoice within the next 2 weeks to the agency. Each county seat will be given $20,000 to be spent on Centennial projects. The Committee is recommending that $9,097 be allocated to Centennial Park (in front of depot), $7,200 for 12 benches downtown, $500 contribution to the Lousie Fluke Memorial project, and $2,000 to purchase a horse sculpture to paint and place in Woodland Park.
m. Approve recommendation from the Community Service Contracts Review Committee to award the management and operation of the Shawnee Community Center to the Y.M.C.A.
n. Approve recommendations from the Traffic Commission from their July 25, 2006 meeting: Pg. 81
1. Request from Salvation Army, 200 E. Ninth, to install a recessed curb in front of the building facing Union Street.
Recommendation: To defer until next meeting.
2. Request from Thomas Schrzan, Aldridge Hotel, 20 E. Ninth, to install a loading and unloading sign in front of the Aldridge Hotel.
Recommendation: To approve request.
3. Request from Thomas Schrzan, Aldridge Hotel, 20 E. Ninth, to install 2 hour parking signs on Union and Ninth streets.
Recommendation: To deny request.
4. Request from Gary Walker, 4107 N. Market, to install a stop sign for southbound traffic at Market and 39th streets.
Recommendation: To deny request.
5. Request from Franklin Wilson, owner of Remember When Antique Shop, 8 W. Main Street, to install 2 hour parking for entire block.
Recommendation: To deny request.
6. Request from Randy Smith, Oklahoma Baptist University, 500 W. University, to install a 25 mph sign on MacArthur Street from Kickapoo Street to Airport Drive.
Recommendation: To deny request. Two traffic signals and one pedestrian signal crossing at this location eliminates the need.
4. Mayor’s Presentation of Officer of the Month plaque to Patrolman Jon Goss.
5. City Manager’s Presentation of Employee of the Month (Charles Retherford, Animal Control Officer)
6. Public hearing and consider an ordinance rezoning property located at 113½ N. Bell from C-4; Central Business District to C-4P; Central Business District with Conditional Use Permit for the on-premise consumption of beer and alcoholic beverages at a pub/cafe. (Applicant: Sam and Brandi Bullock). Pgs. 82-92
The Planning Commission recommends approval of the Conditional Use Permit to sell beer and alcohol for on-site consumption in the C-4 district. This conforms to both the HyettPalma Study and the Comprehensive Plan.
7. Public hearing and consider an ordinance rezoning property located east of Harrison Street and south of 45th Street from A-1; Agricultural District to R-1; Single Family Residential District and C-2; Suburban Office District for use as a residential subdivision and commercial use along 45th Street. (Applicant: Mehdi Azimi) Pgs. 93-107
The Planning Commission recommends approval of the rezoning from A-1 to R-1 and C-2. The frontage of the property is proposed to become office while the back portion would become a residential subdivision. This request conforms with the Comprehensive Plan.
8. Public hearing and consider an ordinance rezoning property located at 801 W. Franklin from R-1; Single Family Residential District to R-2; Two Family Residential District for use as duplex housing. (Applicant: Aaron Capps and Chad Self o/b/o Dale Owens). Pgs. 108-120
The Planning Commission recommends approval of the rezoning from R-1 to R-2 allowing for duplexes. This request conforms with the Comprehensive Plan.
9. Public hearing and consider an ordinance amending the Zoning Code of the City of Shawnee relating to manufactured homes. Pg. 121
The Planning Commission has continued this item until the September 6th meeting in order to further study the material and allow for all members to attend. The City Commission should continue the item until the September 18th meeting.
10. Consider request from Sam Bullock for a revocable permit to construct a balcony above the sidewalk at 113½ N. Bell.
The property owner desires to construct a porch to be extended from the building out into the right-of-way and over the sidewalk. The structure would be similar to an awning, but would be structurally sound enough to allow people to assemble above it. A spiral staircase is being proposed from the second floor to the sidewalk below for emergency access.
11. Consider variance request of Dr. Robert Barnard and Thomas P. Tibbetts, IV regarding the Kickapoo Run Subdivision and the requirement of performance bonds. Pgs. 122-123
The Kickapoo Run addition will be wholly owned for 15 years. In order to secure final financing, a building permit must be issued, but a permit cannot be issued until a bond is provided or the infrastructure is in place. The request is to waive the bonding requirement. There are 3 to 5 lots where permits could be issued because all utilities are in place, but occupancy on the remaining lots could be linked to the infrastructure acceptance. Staff recommends granting a variance to the requirement.
12. Consider a resolution authorizing the emergency replacement of the ten-ton HVAC unit at the Water Treatment Plant. Pg. 124
13. Consider termination of lease and acceptance of Army Reserve building located at 1822 Airport Drive. Pg. 125
14. Consider a public hearing during the August 21, 2006 city commission meeting for purposes of discussing the possible relocation of Shawnee Police Dept.
15. Consider a resolution accepting a grant from Federal Aviation Administration for reconstruction of a portion of taxiway A at Shawnee Regional Airport. Pg. 126
16. Consider Charter Communications airport lease amendment and lease transfer. Pgs. 127-168
17. Consider revoking the following lake leases for non-payment of lease: Pgs. 169-175
Lot 8, Roewe Tract
Terri & Michael Johnson
Lot 3, Eckel Tract
Howard Ellestad
Both lot lease payments were due in Aug/Sept of 2005. Three attempts have been made by city staff to secure the lease payment. A fourth notice was mailed on July 28th indicating that this item would be heard by the Commission with a recommendation to revoke the lease for lack of payment.
18. Consider lease agreement with Independent School District I-93 of Pottawatomie County for airport property to be used as Early Childhood Center. Pgs. 176-194
Shawnee public schools is proposing to re-construct the parking lot behind the Shawnee Little Theatre in lieu of lease payments for the parking, driveways, and playground areas. The school building would be located on a three acre parcel along Federal in the middle of Lions Club Park.
19. Discuss and consider water rationing and lake levels.
20. Consider awarding bids for Asphalt Concrete Type A, B & C and Aggregate Materials. (Deferred from 7/17/06). Pgs. 195-196
21. New Business (Any matter not known about or
which could have been reasonably
foreseen prior to the posting of the
agenda)
22. Administrative Reports
23. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
24. Commissioners Comments
25. Adjournment
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