AGENDA
BOARD OF CITY COMMISSIONERS
JULY 17, 2006 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Leroy Kerbo
Oak Park Church of God
FLAG SALUTE
1. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 17.
b. Minutes from the July 3, 2006 meeting.
c. Budget Amendment in Street Improvement Fund.
d. Acknowledge the following reports and minutes:
* Sales Tax Report through July, 2006
* License Payment Report for the month of June, 2006
* Project Payment Report for the month of June, 2006
* Shawnee Community Center report for the month of June, 2006
Sister Cities Council minutes from the June 13, 2006 meeting.
Planning Commission minutes from the June 7, 2006 meeting.
Shawnee Urban Renewal Authority minutes from the June 20, 2006 meeting.
Civic and Cultural Development Authority minutes from the May 18, 2006 meeting.
e. Approve Rebecca Cragin as authorized agent for the Oklahoma Municipal Retirement Fund, which includes the Defined Benefit Plan and the Defined Contribution Plan for City of Shawnee employees.
f. Acknowledge Oklahoma Municipal Assurance Group 2006 Election of Trustees.
g. Approve request of Carolyn Stringer to establish a limousine business in the City of Shawnee.
h. Authorize staff to advertise for bids to upgrade lift station at Bryan Street and existing sludge lift station at the Water Treatment Plant.
i. Authorize staff to advertise for bids for a new sanitary lift station at the Water Treatment Plant.
j. Authorize staff to advertise for bids for new HVAC system at the Police Training Station.
k. Mayor’s Appointment
Sister Cities Council
Appoint Pat Bolt to replace Sue Winterringer as Host Programs Chair to a term expiring 12/31/06.
2. Mayor’s Presentations:
Presentation of Certificate of Appreciation to Reverend Leroy Kerbo
Presentation of certificates to participants of Cops & Kids Program
3. City Manager’s Presentation of Employee of the Month. (Charles Retherford, Animal Control Officer).
4. Public hearing and consider an ordinance rezoning property located at the northwest corner of Bryan and Independence streets from R-1; Single Family Residential; C-1; Neighborhood Commercial and C-1P; Neighborhood Commercial with Conditional Use Permit to PUD; Planned Unit Development for use as a nursing home, assisted living center, senior living and complimentary light commercial. (Applicant: Fidler Properties, LLC) (Continued from 4/17/06, 5/15/06 and 6/19/06 meetings).
5. Public hearing and consider an ordinance rezoning property located at 1801 N. Harrison from R-1; Single Family Residential to C-3; Automotive and Commercial Recreation District for speculative commercial use. (Applicants: Leonard and Sharon Dunn)
6. Public hearing and consider an ordinance rezoning property located at 1221 N. McKinley from I-2; Light Industrial to PUD; Planned Unit Development based on C-3 zoning requirements for use as a mini storage facility. (Applicant: James McLeod)
7. Public hearing and consider an ordinance rezoning property located at 1416 N. Harrison from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to allow for the on-site consumption of alcoholic beverages in an eating establishment. (Applicant: Jacklyn Vongsouvanh o/b/o Bill Townsend).
8. Public hearing and consider an ordinance rezoning property located at 7311 N. Harrison from A-1; Agricultural District to C-3; Automotive and Commercial Recreation District for use as a mini storage facility. (Applicant: Doyle Beck)
9. Consider approval of final plat for Section 1 of Woodsong Gardens Addition located west of Bryan and north of 45th streets. (Applicant: Bryant Development Company).
10. Consider approval of final plat of the St. John Addition located at 3610 N. Union. (Applicant: St. John Lutheran Church).
11. Consider request from Charter Communications to sub-lease property located at 707 W. Saratoga for the period of July 17, 2006 through August 31, 2006.
12. Consider request from Joe McKimmey o/b/o the First Church of the Nazarene to release public nuisance liens on property located at 414 N. Market in the amount of $3,344.00.
13. Consider an ordinance amending the rates for collection and removal of garbage for single-family, two-family and multi-family dwellings in the City of Shawnee.
14. Consider an ordinance clarifying the hours for water usage for residential purposes under Levels 1, 2 and 3 of water rationing.
15. Consider authorizing staff to negotiate a contract with Southwest Chemical for chlorine dioxide.
16. Consider a project agreement with Oklahoma Baptist University for construction of University Drive and relocation of city water main.
17. Consider Bids:
a. Asphalt Concrete Type A, B & C (Open)
b. Aggregate Materials (Open)
18. New Business (Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the agenda)
19. Administrative Reports
20. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
21. Commissioners Comments
22. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
JULY 17, 2006 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of the July 3, 2006 meeting. Pgs. 1-3
b. Confirm action taken in City Commission Agenda Item No. 1(h) authorizing staff to advertise for bids to upgrade lift station at Bryan Street and existing sludge lift station at the Water Treatment Plant.
c. Confirm action taken in City Commission Agenda Item No. 1(i) authorize staff to advertise for bids for a new sanitary lift station at the Water Treatment Plant.
d. Confirm action taken in City Commission Agenda Item No. 13 regarding consideration of an ordinance amending the rates for collection and removal of garbage for single-family, two-family and multi-family dwellings in the City of Shawnee.
e. Confirm action taken in City Commission Agenda Item No. 14 concerning an ordinance clarifying the hours for water usage for residential purposes under Levels 1, 2 and 3 of water rationing.
f. Confirm action taken in City Commission Agenda Item No. 15 regarding authorizing staff to negotiate a contract with Southwest Chemical for chlorine dioxide.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
JULY 17, 2006 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of July 3, 2006 meeting Pgs. 1-3
b. Confirm action taken in City Commission Agenda Item No. 11 regarding request from Charter Communication to sub-lease property located at 707 W. Saratoga for the period of July 17, 2006 through August 31, 2006.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
JULY 17, 2006 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 17.
b. Minutes from the July 3, 2006 meeting. Pgs. 1-11
c. Budget Amendment in Street Improvement Fund. Pg. 12
d. Acknowledge the following reports and minutes:
* Sales Tax Report through July, 2006 Pg. 13
* License Payment Report for the month of June, 2006 Pg. 14
* Project Payment Report for the month of June, 2006 Pgs. 15-20
* Shawnee Community Center report for the month of June, 2006 Pgs. 21-23
Sister Cities Council minutes from the June 13, 2006 meeting. Pgs. 24-27
Planning Commission minutes from the June 7, 2006 meeting. Pgs. 28-35
Shawnee Urban Renewal Authority minutes from the June 20, 2006 meeting. Pgs. 36-38
Civic and Cultural Development Authority minutes from the May 18, 2006 meeting. Pgs. 39-46
e. Approve Rebecca Cragin as authorized agent for the Oklahoma Municipal Retirement Fund, which includes the Defined Benefit Plan and the Defined Contribution Plan for City of Shawnee employees. Pgs. 47-49
f. Acknowledge Oklahoma Municipal Assurance Group 2006 Election of Trustees. Pg. 50
g. Approve request of Carolyn Stringer to establish a limousine business in the City of Shawnee. Pgs. 51-54
h. Authorize staff to advertise for bids to upgrade lift station at Bryan Street and existing sludge lift station at the Water Treatment Plant. Pg. 55
i. Authorize staff to advertise for bids for a new sanitary lift station at the Water Treatment Plant. Pg. 55
j. Authorize staff to advertise for bids for new HVAC system at the Police Training Station. Pg. 55
k. Mayor’s Appointment:
Sister Cities Council
Appoint Pat Bolt to replace Sue Winterringer as Host Programs Chair to a term expiring 12/31/06.
2. Mayor’s Presentations:
Presentation of Certificate of Appreciation to Reverend Leroy Kerbo
Presentation of certificates to participants of Cops & Kids Program
3. City Manager’s Presentation of Employee of the Month. (Charles Retherford, Animal Control Officer).
4. Public hearing and consider an ordinance rezoning property located at the northwest corner of Bryan and Independence streets from R-1; Single Family Residential; C-1; Neighborhood Commercial and C-1P; Neighborhood Commercial with Conditional Use Permit to PUD; Planned Unit Development for use as a nursing home, assisted living center, senior living and complimentary light commercial. (Applicant: Fidler Properties, LLC) (Continued from 4/17/06, 5/15/06 and 6/19/06 meetings). Pgs. 56-78
The Planning Commission recommends approval of the rezoning from R-1 and C-1 to commercial PUD. The PUD document allows for light commercial along Independence, a nursing home on Bryan (under construction), and mixed residential uses to the north and east. These residential areas will be apartments, condos and/or detached units, but all will be elderly occupied. Sidewalks will be provided along Bryan and Independence, but the sidewalk in front of the nursing home will be constructed as part of the next construction phase.
5. Public hearing and consider an ordinance rezoning property located at 1801 N. Harrison from R-1; Single Family Residential to C-3; Automotive and Commercial Recreation District for speculative commercial use. (Applicants: Leonard and Sharon Dunn) Pgs. 79-89
The Planning Commission recommends approval of the rezoning from R-1 to C-3. This request conforms to the Comprehensive Plan.
6. Public hearing and consider an ordinance rezoning property located at 1221 N. McKinley from I-2; Light Industrial to PUD; Planned Unit Development based on C-3 zoning requirements for use as a mini storage facility. (Applicant: James McLeod). Pgs. 90-121
The Planning Commission recommends approval of this rezoning from I-2 to PUD based on the C-3 district. The applicant proposes to construct a mini-storage facility on the site that is internally oriented. The exterior walls will act as the perimeter fencing therefore encroaching into the front, side and rear yard setbacks. The PUD mitigates the impact on the adjacent residential area by providing increased landscaping and varying the appearance of the structures. The only entrance will be from the north and all lighting will be internally oriented.
7. Public hearing and consider an ordinance rezoning property located at 1416 N. Harrison from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to allow for the on-site consumption of alcoholic beverages in an eating establishment. (Applicant: Jacklyn Vongsouvanh o/b/o Bill Townsend). Pgs. 122-131
The Planning Commission recommends approval of the Conditional Use Permit allowing for the sale of beer and alcoholic beverages in an eating establishment. The previous businesses all held similar permits and staff is unaware of any problems associated with it.
8. Public hearing and consider an ordinance rezoning property located at 7311 N. Harrison from A-1; Agricultural District to C-3; Automotive and Commercial Recreation District for use as a mini storage facility. (Applicant: Doyle Beck) Pgs. 132-140
The Planning Commission recommends approval of the rezoning. The Comp Plan depicts this area as agricultural, but this site and several other industrial sites in the area do not conform with the zoning code. There is already a commercial operation on the site and the applicant desires to expand. This is located in the Industrial Character District and with the widening of SH-18 to five lanes, staff believes that this rezoning complies with the intent of the Comp Plan.
9. Consider approval of final plat for Section 1 of Woodsong Gardens Addition located west of Bryan and north of 45th streets. (Applicant: Bryant Development Company). Pgs. 141-143
The Planning Commission recommends approval of the Final Plat for Section 1 of the Woodsong Gardens Addition. This is an 18 lot section that requires water, sewer and roadway extensions. The preliminary plat has approximately 80 residential lots.
10. Consider approval of final plat of the St. John Addition located at 3610 N. Union. (Applicant: St. John Lutheran Church). Pgs. 144-147
The Planning Commission recommends approval of the final plat for the St. John Addition. This is a single lot subdivision. A water line will be extended for fire suppression and a private sewer lift station will be installed. Sufficient right-of-way is provided for Union and Bell Streets for future improvements.
11. Consider request from Charter Communications to sub-lease property located at 707 W. Saratoga for the period of July 17, 2006 through August 31, 2006.
12. Consider request from Joe McKimmey o/b/o the First Church of the Nazarene to release public nuisance liens on property located at 414 N. Market in the amount of $3,344.00. Pgs. 148-152
13. Consider an ordinance amending the rates for collection and removal of garbage for single-family, two-family and multi-family dwellings in the City of Shawnee. Pg. 153
14. Consider an ordinance clarifying the hours for water usage for residential purposes under Levels 1, 2 and 3 of water rationing. Pg. 154-155
15. Consider authorizing staff to negotiate a contract with Southwest Chemical for chlorine dioxide. Pg. 156
16. Consider a project agreement with Oklahoma Baptist University for construction of University Drive and relocation of city water main. Pgs. 157-158
17. Consider Bids: Pgs. 159-162
a. Asphalt Concrete Type A, B & C (Open)
b. Aggregate Materials (Open)
18. New Business (Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the agenda)
19. Administrative Reports
20. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
21. Commissioners Comments
22. Adjournment
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