BOARD OF CITY COMMISSIONERS
FEBRUARY 6, 2006 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Tim Youmans
First Baptist Church
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Minutes from the January 3 and January 17, 2006 meetings.
b. Acknowledge the following minutes:
* Planning Commission minutes from the January 4, 2006 meeting.
* Traffic Commission minutes from the November 22, 2005 meeting.
c. Authorize staff to advertise for bids for one four-wheel drive SUV for use in the Fire Prevention office.
d. Acknowledge donation of $300.00 to the Shawnee Fire Department from St. Mark’s United Methodist Church.
e. Approve out-of-state travel for Deputy Chief Wayne Crall to attend the graduation ceremonies of Sgt. Russell Frantz from the F.B.I. Academy in Quantico, Virginia March 16 – 20, 2006.
f. Approve out-of-state travel for Detective Alan Gunter to attend Bloodstain Pattern Analysis in Violent Crimes school in St. Joseph, Missouri, March 13 – 17, 2006.
g. Acknowledge letter from O.G.& E., Official Certificate of Votes and Minutes of the County Election Board regarding the January 10, 2006 franchise election.
h. Approve request from Chief Chitwood to declare Decatur Radar HHM Serial #3922 surplus and approve donation to Complete Emergency Vehicle for training purposes.
i. Approve continuing the engagement of Joseph E. Carlson, CPA, as the City’s auditor for the 12-month period ending June 30, 2006 for the fee of $50,000.
j. Acknowledge Workers Compensation Court settlement in the amount of $104,548.32 death benefit, which includes funeral expenses and lump sum semi-monthly benefit paid from December 12, 2005, and semi-monthly payments of $807.80 to Freda Collins, widow of Glen Marion Collins.
k. Approve application for distribution from Oklahoma Municipal Retirement Fund to Freda Collins.
l. Authorize staff to advertise for bids for lake intact structure.
m. Authorize staff to advertise for Request for Proposals for the Trails Master Plan, Airport Trail Extension Project and Way Finding Study.
n. Approve the following recommendations from the Beautification Committee:
1) To amend the current city ordinance to add the removal of tall grass and weeds on curbs.
2) The City of Shawnee establish a Neighbor Wood Program to help beautify the city with tree planting on major streets that enter the downtown area.
o. Approve the following recommendations from the Traffic Committee from their January 24, 2006 meeting:
1) Request from Carol McCoy, Wal-Mart representative, 196 Shawnee Mall Drive, to install a traffic light at the intersection of Union and Mall Drive.
Recommendation: To direct city staff to proceed in the installation of the traffic light, pending Wal-Mart’s participation in cost sharing.
2) Request to replace the yield signs with stop signs in Larkins Meadow Addition.
Recommendation: To deny request.
3) Request from Duane Douglas, Oklahoma Baptist University, 500 W. University, to install a cross walk at the south corner of Chicago and Kickapoo Streets.
Recommendation: To approve request.
p. Appointments
Water Resource Board
Linda Peterson, Shawn Fleming, Randall Rogers and Greg Russell
2. Mayor’s Proclamation and Presentations:
“Black History Month”
February, 2006
Presentation of Officer of the Month Plaque to Sgt. Mason Wilson.
3. Public hearing and consider an ordinance rezoning property located at 120 W. MacArthur # 104 from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to allow the sale of beer and alcoholic beverages for on-premise consumption. (Applicant: Bailey Scott d/b/a Paul’s Place LLC).
4. Public hearing and consider an ordinance rezoning property located at 11 West MacArthur from R-1; Residential District to C-1; Neighborhood Commercial District for office use. (Applicant: David Carter d/b/a Dagiva Enterprises, Inc.)
5. Public hearing and consider an ordinance rezoning property located at 3300 through 3314 N. Harrison from A-1; Agricultural District to C-3; Automotive and Commercial Recreation District for prospective commercial use. (Applicant: Rick Austin o/b/o Orville Austin).
6. Public hearing and consider an ordinance rezoning property located at 4901 N. Kickapoo, Suite 1660, from CP; Planned Shopping District to CP-P; Planned Shopping District with Conditional Use Permit to allow the sale of beer and alcoholic beverages for on-premise consumption. (Applicant: Southern Restaurant Group of Franklin LLC, d/b/a Santa Fe Cattle Co.)
7. Consider request from Betty Boswell, retired city employee, to receive a partial lump sum payment of $25,000 from her Oklahoma Municipal Retirement Fund account.
8. Discuss street lighting in the Shawnee Twin Lakes area.
9. Consider an ordinance changing the payment due date for water bills and eliminating the $65.00 reconnect fee.
10. Consider an ordinance prohibiting owners or occupants of property from allowing grass to grow over the curb into the adjoining street or gutter.
11. Consider approval of Animal Control Agreement between the City of Shawnee and the City of Tecumseh.
12. Consider a resolution establishing the legal level of control of appropriations regarding the city budget for fiscal year ending June 30, 2006.
13. Consider a resolution concurring with Oklahoma Department of Transportation determination to install a 4-way stop sign at the intersection of Highway 102 and Belcher Road.
14. Consider bids:
a. Digital Copy Machine for City Clerk’s Office (award)
b. Chain Link Fencing and Gates for Water Treatment Plant (award)
15. New Business (Any matter not known about or
which could have been reasonably
foreseen prior to the posting of the
agenda)
16. Administrative Reports
17. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
18. Commissioners Comments
19. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE AIRPORT AUTHORITY
FEBRUARY 6, 2006 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
*Minutes of the January 17, 2006 meeting. Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
FEBRUARY 6, 2006 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
*Minutes of January 21, 2006 meeting. Pgs. 1-3
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
FEBRUARY 6, 2006 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Minutes from the January 3 and January 17, 2006 meetings. Pgs. 1-24
b. Acknowledge the following minutes:
* Planning Commission minutes from the January 4, 2006 meeting. Pgs. 25-29
* Traffic Commission minutes from the November 22, 2005 meeting. Pgs. 30-34
c. Authorize staff to advertise for bids for one four-wheel drive SUV for use in the Fire Prevention office. Pg. 35
d. Acknowledge donation of $300.00 to the Shawnee Fire Department from St. Mark’s United Methodist Church.
e. Approve out-of-state travel for Deputy Chief Wayne Crall to attend the graduation ceremonies of Sgt. Russell Frantz from the F.B.I. Academy in Quantico, Virginia March 16 – 20, 2006. Pg. 36
f. Approve out-of-state travel for Detective Alan Gunter to attend Bloodstain Pattern Analysis in Violent Crimes school in St. Joseph, Missouri, March 13 – 17, 2006. Pg. 37
g. Acknowledge letter from O.G.& E., Official Certificate of Votes and Minutes of the County Election Board regarding the January 10, 2006 franchise election. Pgs. 38-42
h. Approve request from Chief Chitwood to declare Decatur Radar HHM Serial #3922 surplus and approve donation to Complete Emergency Vehicle for training purposes. Pg. 43
i. Approve continuing the engagement of Joseph E. Carlson, CPA, as the City’s auditor for the 12-month period ending June 30, 2006 for the fee of $50,000. Pg. 44
Staff recommends continuing the engagement of Carlson & Cottrell as the City’s auditor for the 12-month period ending June 30, 2006 for the fee of $50,000.
j. Acknowledge Workers Compensation Court settlement in the amount of $104,548.32 death benefit, which includes funeral expenses and lump sum semi-monthly benefit paid from December 12, 2005, and semi-monthly payments of $807.80 to Freda Collins, widow of Glen Marion Collins. Pg. 45
k. Approve application for distribution from Oklahoma Municipal Retirement Fund to Freda Collins.
l. Authorize staff to advertise for bids for lake intact structure. Pg. 46
m. Authorize staff to advertise for Request for Proposals for the Trails Master Plan, Airport Trail Extension Project and Way Finding Study.
n. Approve the following recommendations from the Beautification Committee: Pg. 47
1) To amend the current city ordinance to add the removal of tall grass and weeds on curbs.
2) The City of Shawnee establish a Neighbor Wood Program to help beautify the city with tree planting on major streets that enter the downtown area.
o. Approve the following recommendations from the Traffic Committee from their January 24, 2006 meeting: Pg. 48
1) Request from Carol McCoy, Wal-Mart representative, 196 Shawnee Mall Drive, to install a traffic light at the intersection of Union and Mall Drive.
Recommendation: To direct city staff to proceed in the installation of the traffic light, pending Wal-Mart’s participation in cost sharing.
2) Request to replace the yield signs with stop signs in Larkins Meadow Addition.
Recommendation: To deny request.
3) Request from Duane Douglas, Oklahoma Baptist University, 500 W. University, to install a cross walk at the south corner of Chicago and Kickapoo Streets.
Recommendation: To approve request.
p. Appointments
Water Resource Board
Linda Peterson, Shawn Fleming, Randall Rogers and Greg Russell
2. Mayor’s Proclamation and Presentations: Pg. 49
“Black History Month”
February, 2006
Presentation of Officer of the Month Plaque to Sgt. Mason Wilson.
3. Public hearing and consider an ordinance rezoning property located at 120 W. MacArthur # 104 from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to allow the sale of beer and alcoholic beverages for on-premise consumption. (Applicant: Bailey Scott d/b/a Paul’s Place LLC). Pgs. 50-62
The Planning Commission recommends granting the Conditional Use Permit in the C-3 District in order to serve beer and alcohol in an eating establishment. The request conforms with the Comprehensive Plan.
4. Public hearing and consider an ordinance rezoning property located at 11 West MacArthur from R-1; Residential District to C-1; Neighborhood Commercial District for office use. (Applicant: David Carter d/b/a Dagiva Enterprises, Inc.) Pgs. 63-72
The Planning Commission recommends rezoning the property from R-1 to C-1, Neighborhood Commercial. All other lots on the South side of MacArthur in this block are zoned C-1 and the request conforms to the Comprehensive Plan.
5. Public hearing and consider an ordinance rezoning property located at 3300 through 3314 N. Harrison from A-1; Agricultural District to C-3; Automotive and Commercial Recreation District for prospective commercial use. (Applicant: Rick Austin o/b/o Orville Austin). Pgs. 73-83
The Comprehensive Plan depicts this area as suitable for commercial development. The Planning Commission recommends rezoning the property from A-1 to C-3, Automotive and Recreational Commercial. This request conforms to the Comprehensive Plan.
6. Public hearing and consider an ordinance rezoning property located at 4901 N. Kickapoo, Suite 1660, from CP; Planned Shopping District to CP-P; Planned Shopping District with Conditional Use Permit to allow the sale of beer and alcoholic beverages for on-premise consumption. (Applicant: Southern Restaurant Group of Franklin LLC, d/b/a Santa Fe Cattle Co.) Pgs. 84-91
The Planning Commission recommends granting the Conditional Use Permit in the CP District in order to serve beer and alcohol in an eating establishment. This request conforms with the Comprehensive Plan.
7. Consider request from Betty Boswell, retired city employee, to receive a partial lump sum payment of $25,000 from her Oklahoma Municipal Retirement Fund account. Pgs. 92-95
8. Discuss street lighting in the Shawnee Twin Lakes area.
9. Consider an ordinance changing the payment due date for water bills and eliminating the $65.00 reconnect fee. Pgs. 96-97
10. Consider an ordinance prohibiting owners or occupants of property from allowing grass to grow over the curb into the adjoining street or gutter. Pg. 98
11. Consider approval of Animal Control Agreement between the City of Shawnee and the City of Tecumseh. Pgs. 99-103
12. Consider a resolution establishing the legal level of control of appropriations regarding the city budget for fiscal year ending June 30, 2006. Pgs. 104-105
13. Consider a resolution concurring with Oklahoma Department of Transportation determination to install a 4-way stop sign at the intersection of Highway 102 and Belcher Road. Pg. 106
14. Consider bids: Pgs. 107-108
a. Digital Copy Machine for City Clerk’s Office (award)
b. Chain Link Fencing and Gates for Water Treatment Plant (award)
15. New Business (Any matter not known about or
which could have been reasonably
foreseen prior to the posting of the
agenda)
16. Administrative Reports
17. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
18. Commissioners Comments
19. Adjournment
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