AGENDA
BOARD OF CITY COMMISSIONERS
JANUARY 17, 2006 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Leroy Kerbo
Oak Park Church of God
FLAG SALUTE
1. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 11.
b. Budget Amendments in Street Improvement Fund, General Fund and Capital Project Fund.
c. Transfer of Appropriations in General Fund.
d. Acknowledge the following reports and minutes:
* Sales Tax Report through January, 2006.
License Payment Report for the month of December, 2005
Planning Division Project Payment Report for the month of December, 2005
Shawnee Community Center report for the month of December, 2005, quarterly report for the fourth quarter and yearly report for 2005.
Shawnee Urban Renewal Authority minutes from the December 6, 2005 meeting.
Planning Commission minutes from the December 7, 2005 meeting.
Sister Cities Council minutes from the December 13, 2005 meeting
Shawnee Beautification Committee minutes from the December 5, 2005 meeting.
e. Authorize staff to advertise for bids for high volume copier.
f. Authorize staff to advertise for bids for replacement/repair of flow meters at Water Treatment Plant.
g. Authorize staff to advertise for bids for replacement of crane for chlorine cylinder handling at Water Treatment Plant
h. Authorize staff to advertise for bids for installation of HVAC for chlorine room.
i. Authorize extending the agreement with Accurate Labs for an additional year, pending the completion of the pilot study.
j. Authorize staff to advertise for bids for flights, chains and gears for Southside Waste Water Treatment Plant.
k. Approve out-of-state travel for Stephen Nolen and Kelly Lee to attend Incode Annual Education Forum in Dallas, February 27 through March 2, 2006.
l. Accept Airport Perimeter Security Fencing Project and place maintenance bonds into effect.
m. Approve Oklahoma Municipal Retirement Fund Application from Darrell Ulrickson for lump sum distribution.
n. Acknowledge Workers compensation settlement to Clay Maloy in the amount of $20,000.00.
o. Appointments
Appoint Ann Davis, Bob Weaver, Laquita Hackett and Beverly Mossman to the Centennial Celebration Committee.
Shawnee Industrial Authority
Appoint Kent Bryant to replace Susan Jordan to a term to expire 7-16-2010.
2. Presentation of donations for Shawnee Police Foundation.
3. City Manager’s Presentation of Employee of the Month. (Amber Davis, Meter Reader).
4. Public hearing and consider an ordinance rezoning property located at 14508 Walker Road from A-1; Agricultural District to A-1P; Agricultural District with Conditional Use Permit to allow for a manufactured home at this location. (Applicant: Eric & Michelle Peters) (Deferred from December 19, 2005 meeting).
5. Public hearing and consider an ordinance closing the alley located west of North Pennsylvania, between Highland and Ada streets. (Applicant: David Tomlinson)
6. Public hearing and consider an ordinance rezoning property located at 1710 N. Harrison from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to allow for the sale of beer and alcoholic beverages for on-premise consumption. (Applicant: Hui Cheng Wang d/b/a King Buffet)
7. Public hearing and consider amending Ordinance No. 2052NS and Section 40.2.8 of the Zoning Code to remove the requirement for sidewalks in new residential subdivisions.
8. Consider lake lease, Lot 5 Bodkin Tract, leased by Lahoma Gallagher. (Continued from November 21 and December 19, 2005 meetings).
9. Presentation by staff and consider Water Management Plan.
10. Presentation by staff regarding survey of city development services.
11. Consider Bids:
a. Cleveland Street Sanitary Sewer Project (Award)
b. Northridge Drainage Project
c. Digital Copy Machine for City Clerk’s Office (Open)
d. Chain Link Fencing and Gates for Water Treatment Plant (Open)
e. I-40/Harrison Enhancement Project (Open)
12. New Business (Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the agenda)
13. Administrative Reports
14. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
15. Commissioners Comments
16. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
JANUARY 17, 2006 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of the January 3, 2006 meeting
b. Confirm action taken in Agenda Item No. 1(f) regarding the request to advertise for bids for replacement/repair of flow meters at Water Treatment Plant.
c. Confirm action taken in Agenda Item No. 1(g) regarding the request to advertise for bids for replacement of crane for chlorine cylinder handling at Water Treatment Plant
d. Confirm action taken in Agenda Item No. 1(h) regarding the request to advertise for bids for installation of HVAC for chlorine room.
e. Confirm action taken in Agenda Item No. 1(i) regarding extending the agreement with Accurate Labs for an additional year, pending the completion of the pilot study.
f. Confirm action taken in Agenda Item No. 9 regarding the consideration of the Water Management Plan.
g. Confirm action taken in Agenda Item No. 11(d) regarding the consideration of bids for Chain Link Fencing and Gates at Water Treatment Plant.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
JANUARY 17, 2006 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of December 5, 2005 meeting Pgs. 1-2
b. Confirm action taken at the January 3, 2006 meeting regarding the addendum to Shawnee Airport lease with Shawnee Lube, LLC.
c. Confirm action taken on City Commission Agenda Item No. 1(l) regarding the acceptance of Airport Perimeter Security Fencing Project and placing maintenance bonds into effect.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
BOARD OF CITY COMMISSIONERS
JANUARY 17, 2006 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 11.
b. Budget Amendments in Street Improvement Fund, General Fund and Capital Project Fund. Pgs. 1-3
c. Transfer of Appropriations in General Fund. Pg. 4
d. Acknowledge the following reports and minutes:
* Sales Tax Report through January, 2006 Pg. 5
License Payment Report for the month of December, 2005 Pg. 6
Planning Division Project Payment Report for the month of December, 2005 Pgs. 7-12
Shawnee Community Center report for the month of December, 2005, quarterly report for the fourth quarter and yearly report for 2005 Pgs. 13-16
Shawnee Urban Renewal Authority minutes from the December 6, 2005 meeting Pgs. 17-20
Planning Commission minutes from the December 7, 2005 meeting Pgs. 21-29
Sister Cities Council minutes from the December 13, 2005 meeting Pgs. 30-33
Shawnee Beautification Committee minutes from the December 5, 2005 meeting Pgs. 34-35
e. Authorize staff to advertise for bids for high volume copier.
f. Authorize staff to advertise for replacement/repair of flow meters at Water Treatment Plant. Pg. 36
g. Authorize staff to advertise for bids for replacement of crane for chlorine cylinder handling at Water Treatment Plant. Pg. 36
h. Authorize staff to advertise for bids for installation of HVAC for chlorine room. Pg. 36
i. Authorize extending the agreement with Accurate Labs for an additional year, pending the completion of the pilot study. Pg. 36
j. Authorize staff to advertise for bids for flights, chains and gears for Southside Waste Water Treatment Plant.
k. Approve out-of-state travel for Stephen Nolen and Kelly Lee to attend Incode Annual Education Forum in Dallas, February 27 through March 2, 2006. Pg. 37
l. Accept Airport Perimeter Security Fencing Project and place maintenance bonds into effect. Pg. 38
m. Approve Oklahoma Municipal Retirement Fund Application from Darrell Ulrickson for lump sum distribution.
n. Acknowledge Workers compensation settlement to Clay Maloy in the amount of $20,000.00. Pg. 39
o. Appointments
Appoint Ann Davis, Bob Weaver, Laquita Hackett and Beverly Mossman to the Centennial Celebration Committee.
Shawnee Industrial Authority Pg. 40
Appoint Kent Bryant to replace Susan Jordan to a term to expire 7-16-2010.
2. Presentation of donations for Shawnee Police Foundation.
3. City Manager’s Presentation of Employee of the Month. (Amber Davis, Meter Reader).
4. Public hearing and consider an ordinance rezoning property located at 14508 Walker Road from A-1; Agricultural District to A-1P; Agricultural District with Conditional Use Permit to allow for a manufactured home at this location. (Applicant: Eric & Michelle Peters) (Deferred from December 19, 2005 meeting). Pgs. 41-54
The Planning Commission recommends approval of the conditional use permit allowing a manufactured house in the agricultural district. The five stipulations previously stated at the December meeting were recommended for this structure. Since the dwelling was previously set up and is occupied, the recommendation is that all code violations must be adhered to within 30 days of approval. A list of corrective actions was prepared by the building inspector and provided to the applicant at the meeting.
5. Public hearing and consider an ordinance closing the alley located west of North Pennsylvania, between Highland and Ada streets. (Applicant: David Tomlinson). Pgs. 55-66
The Planning Commission recommends closing the alley west of Pennsylvania between Ada and Highland. Staff was unable to locate any utilities in the alley. Once closed, the applicant will vacate the alley and consolidate the lots into a single developable lot zoned (C-1).
6. Public hearing and consider an ordinance rezoning property located at 1710 N. Harrison from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to allow for the sale of beer and alcoholic beverages for on-premise consumption. (Applicant: Hui Cheng Wang d/b/a King Buffet) Pgs. 67-77
The Planning Commission recommends approval of the conditional use permit allowing the selling of alcoholic beverages in an eating establishment. No additional requirements were stipulated in the recommendation. The property is zoned C-3 and previous conditional use permits have been approved for this site. Staff is unaware of any problems attributed to alcohol sales at this site.
7. Public hearing and consider amending Ordinance No. 2052NS and Section 40.2.8 of the Zoning Code to remove the requirement for sidewalks in new residential subdivisions. Pgs. 78-80
8. Consider lake lease, Lot 5 Bodkin Tract, leased by Lahoma Gallagher. (Continued from November 21 and December 19, 2005 meetings). Pgs. 81-86
Staff attempted to coordinate a visit with the Oklahoma Department of Environmental Quality and the leaseholder. The lease has not been renewed since 1999 because the septic system was not inspected as it was installed. City Code and the lease requires that a state inspection during installation. Without this inspection form, no one cannot guarantee compliance with state statutes and city code for septic tanks. Staff recommends that the leaseholder be granted sufficient time to produce the inspection form or have a new septic system installed, otherwise staff recommends that the lease be terminated.
9. Presentation by staff and consider Water Management Plan.
10. Presentation by staff regarding survey of city development services.
11. Consider Bids: Pgs. 87-95
a. Cleveland Street Sanitary Sewer Project (Award)
b. Northridge Drainage Project
c. Digital Copy Machine for City Clerk’s Office (Open)
d. Chain Link Fencing and Gates for Water Treatment Plant (Open)
e. I-40/Harrison Enhancement Project (Open)
12. New Business (Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the agenda)
13. Administrative Reports
14. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
15. Commissioners Comments
16. Adjournment
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