The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, August 1, 2005 at 5:30 p.m., pursuant to notice duly posted as prescribed by law. Vice Mayor Peterson presided and called the meeting to order. Upon roll call, the following members were in attendance.
Tom Claybrook Tom Schrzan
Commissioner Ward 1 Commissioner Ward 2
Marva O’Neal Chris Harden
Commissioner Ward 3 Commissioner Ward 4
Linda Peterson Bob Downin g
Commissioner Ward 5-Vice Mayor Commissioner Ward 6
ABSENT: Chuck Mills
Mayor
INVOCATION Reverend Mike McCauley
Northeast Freewill Baptist Church
FLAG SALUTE Vice Mayor Peterson
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Consider approval of minutes from the July 18, 2005 meeting.
b. Budget amendment in General Fund, Workers Comp Self-Insured Fund and Civic and Cultural Development Authority.
c. Transfers of Appropriations in General Fund and Shawnee Municipal Authority.
d. Acknowledge the following reports and minutes:
* Warrant Officer’s report for the month of May, 2005
* Shawnee Civic and Cultural Development Authority minutes from the June 17, 2005 meeting.
* Shawnee Urban Renewal Authority minutes from the July 6, 2005 meeting.
* Traffic Commission minutes from the June 28, 2005 meeting.
e. Lakesite Lease Renewals:
Lot 6, Johnston Tract
Kelly T. Davis
17737 NE 10th
Choctaw, OK 73020
Lot 3, Mosler Tract
Link Cowen
504 N. Broadway
Shawnee, OK 74801
f. Appointments and Reappointments:
Shawnee Economic Development Foundation
Appoint Marva O’Neal
Reappoint Robert Downing
g. Approve Mortgage of Leasehold and 2nd Mortgage of Leasehold interest in Shawnee Lake Hart Tract, Lot 14, to First United Bank with reservation of city right to approve transfer.
h. Authorize staff to advertise for bids for repair of screw pump at Southside Wastewater Plant.
i. Approve the installation of USGS lake monitoring equipment at Shawnee Twin Lake No. 1.
j. Authorize staff to advertise for bids for surveying update on Kickapoo Street.
k. Authorize staff to advertise for bids for repainting of police vehicles.
l. Traffic Commission Recommendations:
1) Continue discussion and consideration of request from Gary Solomon, 2224 N. Chapman for the city to designate a lit gravel/paved lot area for tractor-trailer parking.
Recommendation: To deny request.
2) Request from Sherry Arrendondo, 1207 E. Oakland, to install a street security lamp at this address.
Recommendation: To deny request.
3) Request from Candie, Remington Apartment Manager, 1803 E. Remington, to install “no parking this side of street” signs on Remington Street across from apartment complex.
Recommendation: To approve request.
4) Request from Carol McCoy, representative of Wal-Mart, 196 Shawnee Mall Drive, to install stop signs for 3-way stop at the west entrance to Wal-Mart on Mall Drive.
Recommendation: To deny request. Recommends staff to meet with Wal-Mart officials to discuss cost sharing for traffic signal at Union Street and Mall Drive.
5) Request to install “no parking this side of street” signs in the 800 block of South Bell Street, south to dead-end.
Recommendation: To deny request
Before voting on the Consent Agenda, Commissioner Schrzan requested pulling 1(a) for separate consideration.
Vice Mayor Peterson also requested pulling 1(f) and l(4) for separate consideration.
A motion was made by Commissioner Downing, seconded by Commissioner Claybrook, to approve the Consent Agenda less (a), (f) and 1(4). Motion carried.
AYE: Downing, Claybrook, Schrzan, O’Neal, Harden, Peterson
NAY: None
Regarding 1(a), Commissioner Schrzan advised that the City Commission meeting minutes of July 18, 2005, Consent Agenda Item (j) needed to be corrected with the deletion of the second to last paragraph on page three. He also advised that on Agenda Items 10 and 11 the motions and seconds needed to be reversed.
A motion was made by Commissioner Schrzan, seconded by Commission O’Neal, to approve the minutes of the July 18, 2005 meeting with noted correction. Motion carried.
AYE: Schrzan, O’Neal, Harden, Downing, Claybrook
NAY: None
ABSTAIN: Peterson
Regarding item 1(f), Vice Mayor Peterson now read a letter from Mayor Mills in his absence regarding the issue of appointments to the Shawnee Economic Development Foundation. Mayor Mills’ letter stated that while he felt the mayor should serve on the SEDF board and would play a pivotal role in economic development, he would adhere to the wishes of the commissioners’ decision as the elected representatives of the citizens.
Commissioner Claybrook stated that traditionally the mayor had been a member of Shawnee Economic Development Foundation. He said that prior mayors Harden and Taron had been on SEDF board and as head of city government should be involved.
Commissioner Schrzan stated that the agenda item cannot be changed to include Mayor Mills. That the current agenda requires a yes or no vote for the appointment of Commissioner O’Neal and the reappointment of Commissioner Downing.
Commissioner Harden now called for the vote.
A motion was made by Commissioner Harden, seconded by Commissioner Schrzan, to approve appointments and reappointments as listed. Motion carried.
AYE: Harden, Schrzan, O’Neal, Peterson, Downing
NAY: Claybrook
Regarding item l(4), Vice Mayor Peterson had questions for staff regarding the Traffic Commission’s recommendation to deny the request from Wal-Mart to install stop signs for a 3-way stop at the west entrance to Wal-Mart on Mall Drive. City Engineer John Krywicki responded to Vice Mayor’s questions and further discussed the Traffic Commission’s recommendation to meet with Wal-Mart officials to discuss cost sharing for a traffic signal at Union Street and Mall Drive.
A motion was made by Commissioner Harden and seconded by Commissioner Downing to approve item l(4) of the consent agenda.
a. Presentation of Resolution of Appreciation to Kristi Bruno for her years of service to the City of Shawnee.
Resolution No. 6243 was introduced and the title read aloud.
Resolution No. 6243 entitled “A resolution expressing appreciation to Kristina Adams Bruno for over 33 years of loyal service to the City of Shawnee, Oklahoma; directing that said Resolution be spread upon the official records of the City of Shawnee, Oklahoma; and authorizing a copy be presented to Kristina Adams Bruno.”
A motion was made by Commissioner Downing, seconded by Commissioner O’Neal, that the Title and Resolution be approved. Motion carried.
AYE: Downing, O’Neal, Harden, Peterson, Claybrook, Schrzan
NAY: None
Thereupon Vice Mayor Peterson declared Resolution No. 6243 duly passed and adopted.
Kristi Bruno appeared before the Commission to accept her resolution and stated she had enjoyed her work.
b. Presentation of Resolution of Appreciation to Ken Etchieson for his years of service to the City of Shawnee.
Resolution No. 6244 was introduced and the title read aloud.
Resolution No. 6244 entitled “A resolution expressing appreciation to Kenneth E. Etchieson, Jr. for 20 years of loyal service to the City of Shawnee, Oklahoma; directing that said Resolution be spread upon the official records of the City of Shawnee, Oklahoma; and authorizing a copy be presented to Kenneth E. Etchieson, Jr.”
Motion by Commissioner Claybrook, seconded by Commissioner O’Neal, that the Title and Resolution be approved. Motion carried.
AYE: Claybrook, O’Neal, Harden, Peterson, Downing, Schrzan
NAY: None
Thereupon Vice Mayor Peterson declared Resolution No. 6244 duly passed and adopted.
Donna Mayo accepted in Ken Etchieson’s behalf and expressed his thanks.
AGENDA ITEM NO. 3: Presentation by Mike Southard of Trash-Off award to City of Shawnee for most trash collected per volunteer in city over 16,000 in population. (Total – 418.14 tons)
Community Development Director Mike Southard presented the City of Shawnee the Trash-Off award for the most trash collected per volunteer, in cities over 16,000 in population, from the Oklahoma Department of Transportation. He added that the total of 418.14 tons collected was during the Spring trash-off campaign only, and does not include the amount picked up in the Fall trash pick up campaign, or the bags picked up weekly by community service workers.
AGENDA ITEM NO. 4: Consider authorizing staff to purchase four used vehicles from Joe Cooper Ford at a cost of $56,500.00 to replace older police units.
City Manager Jim Collard stated that the purchase of these vehicles would replace four vehicles with mileage ranging from 180,000 to 200,000 miles each. These vehicles would be purchased from the Fredrick Police Department and have mileage ranging from 30,000 to 44,000 miles. All vehicles are equipped except for the radio.
A motion was made by Commissioner Downing, seconded by Commissioner Harden, that staff be authorized to purchase four used vehicles at a cost of $56,500.00 to replace older police units. Motion carried.
AYE: Downing, Harden, Peterson, Claybrook, Schrzan, O’Neal
NAY: None
AGENDA ITEM NO. 5: Consider a resolution adopting the National Incident Management System model for emergency operations.
Emergency Management Director, Don Lynch, explained the need for a resolution adopting the National Incident Management System. He stated that Homeland Security Presidential Directive directed the Secretary of Homeland Security to develop and administer a national incident management system. The National Incident Management System (NIMS) model would provide a comprehensive national approach to incident management. NIMS was required to be adopted by all federal agencies by the end of FY 2005. State and local governments are to begin compliance phased in over time with full compliance by the end of FY 2006. The adoption of the resolution would be the first step in implementing the compliance requirements.
Resolution No. 6245 was introduced and the title read aloud.
Resolution No. 6245 entitled “A resolution adopting the National Incident Management System (NIMS) for the City of Shawnee, Oklahoma.”
A motion was made by Commissioner Harden, seconded by Commissioner Downing, that the Title and Resolution be approved. Motion carried.
AYE: Harden, Downing, Claybrook, Schrzan, O’Neal, Peterson
NAY: None
Thereupon Vice Mayor Peterson declared Resolution No. 6245 duly passed and adopted.
AGENDA ITEM NO. 6: Discussion and possible action regarding setting dates for ward meetings.
Vice Mayor Peterson introduced this item by stating that she has received positive response regarding ward meetings. She then asked for input from Commissioners and staff regarding the implementation of these meetings. It was determined that the first ward meetings for each ward should be set within a close period of time, beginning after Labor Day and then allow each ward to determine their own meeting schedule. It was suggested that the city commission chambers be used to allow the ward meetings to be televised. Each ward meeting will have an open format without any preconceived guidelines.
A motion was made by Commissioner O’Neal, seconded by Commissioner Schrzan, to direct staff to organize for the first ward meetings which will be held after Labor Day at 6:30 p.m. in the city commission chambers and report progress at the next City Commission meeting. Motion carried.
AYE: O’Neal, Schrzan, Harden, Peterson, Downing, Claybrook
NAY: None
AGENDA ITEM NO. 7: Receive public comments, identify location and direct staff to hire a surveyor for Shawnee Skate Park.
Community Development Director Mike Southard presented the four locations identified by the Site Design Group as possibilities for the skate park. After reviewing all four sites, they ranked KidSpace Park as the first preference followed by Boy Scout Park, Woodland Park and the Japanese Garden. The notable assets of KidSpace Park were the convenience of the central location and the bathroom facilities already on the premises. Mr. Southard did indicate that sound buffers would have to be included at this site due to the proximity to the cemetery.
In his presentation, Mr. Southard showed examples of the skate plaza concept, which includes trees and landscaping for a more park-like setting. The current plans call for the park to contain 10,000 square feet of skating surface within a 20,000 square foot area.
Several supporters, skaters and parents of skaters spoke in favor of the Kidspace location including, Jessie Genn, Jason Skillern, Brian Thompson, Damion Westbrook, Isaia Martin, Billy Brashears and Valorie Martin.
Commissioner Claybrook stated that he had initial concerns regarding this location due to its proximity to younger children playing at KidSpace Park. He had concerns that the skateboarders would attempt to use the playground equipment at KidSpace Park for skateboarding and prevent the younger children from using it.
Vice Mayor Peterson also expressed concern and stated that it would have to be made clear that there would be absolutely no skating allowed in KidSpace Park.
Responding to a question from Commissioner Schrzan, Mike Southard indicated that lighting the skate park was not being considered at this time.
A motion was made by Commissioner Schrzan, seconded by Commissioner Claybrook, to accept KidSpace Park as the location for the Shawnee Skate Park to be built and to direct staff to hire a surveyor. Motion carried.
AYE: Schrzan, Claybrok, O’Neal, Harden, Peterson, Downing
NAY: None
AGENDA ITEM NO. 8: Consider authorizing the purchase of right-of-way acquisition on MacArthur Street in the amount of $40,000.00 to Unity North Hospital.
At this time Agenda Item No. 8 was amended to read as follows:
Consider authorizing the acceptance of terms for the right-of-way acquisition of the MacArthur Street Paving Project.
City Manager Jim Collard stated it is staff’s recommendation to approve this item and that this expenditure should bring to closure the items needed before this project can be started. He further stated that he expects crews to break ground on this project after the first of the year.
A motion was made by Commissioner Claybrook, seconded by Commissioner Downing, to approve the right-of-way acquisition of the MacArthur Street Paving Project. Motion carried.
AYE: Claybrook, Downing, Schrzan, O’Neal, Harden, Peterson
NAY: None
AGENDA ITEM NO. 9: Consider an ordinance prohibiting parking on East Remington Street from Pesotum Street to Bryan.
Ordinance No. 2214NS was introduced and the title read aloud.
Ordinance No. 2214NS entitled “An ordinance amending Section 16-138, Chapter 16, Article V of the Code of the City of Shawnee, Oklahoma; providing for no parking on portions of certain streets; naming said streets; designating the portions where parking is prohibited and other conditions relating to parking; and declaring an emergency.”
A motion was made by Commissioner Downing, seconded by Commissioner Schrzan, that the Title and Section 1 be approved. Motion carried.
AYE: Downing, Schrzan, O’Neal, Harden, Peterson, Claybrook
NAY: None
A motion was made by Commissioner Downing, seconded by Commissioner Schrzan, that Section 2, the emergency clause, be approved.
Thereupon Vice Mayor Peterson declared Ordinance No. 2214NS duly passed and adopted.
AGENDA ITEM NO. 10: New Business. (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda)
There was no New Business to be considered.
AGENDA ITEM NO. 11: Administrative Reports.
City Treasurer/Finance Director Becky Cragin gave a treasurer’s report explaining the cash and cash accounts reconciliation sheet distributed to the commissioners.
AGENDA ITEM NO. 12: Citizens Participation. (A five minute limit per person) (A fifteen minute limit per topic)
Mr. Steve Smith, a local citizen, appeared before the Commission to question why he was being targeted by the Shawnee Police Department. He stated that he was stopped and questioned by police frequently. He stated he was ticketed for jaywalking and was frequently being asked to produce identification to police.
Vice Mayor Peterson responded to Mr. Smith and assured him that his concerns would be investigated.
AGENDA ITEM NO. 13: Commissioners Comments.
There were no Commissioners Comments.
AGENDA ITEM NO. 14: Adjournment.
There being no further business to come before the meeting, a motion was made by Commissioner Downing, seconded by Commissioner Schrzan, that the meeting be adjourned. Motion carried. (7:20 p.m.)
______________________________
LINDA PETERSON, VICE MAYOR
(SEAL)
ATTEST:
____________________________________
PHYLLIS LOFTIS, DEPUTY CITY CLERK
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