BOARD OF CITY COMMISSIONERS
DECEMBER 5, 2005 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Leroy Kerbo
Oak Park Church of God
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 9.
b. Consider approval of minutes from the November 7 and November 21, 2005 meetings.
c. Acknowledge the following minutes:
* Shawnee Urban Renewal Authority minutes from the November 8, 2005 meeting
* Traffic Commission minutes from the October 25, 2005 meeting
d. Acknowledge Official Certificate of Votes for November 8, 2005 Special Election.
e. Approve City Commission and Related Authorities Schedule of Regular Meetings for 2006.
f. Approve submission of application for funding to the Oklahoma Housing Finance Agency for the FY 2004 American Dream Down Payment Initiative Program for first time homebuyer down payment and closing cost assistance.
g. Approve renewal of property insurance with OMAG through Ford-Parry Insurance Agency.
h. Authorize staff to advertise for bids for 7-1/2 ton heat and air unit for Senior Center.
i. Authorize staff to advertise for bids for pedestrian signal at Dunbar and Beard streets.
j. Approve payment of registration fee in the amount of $160.00 and payment of uniform allowance for Sgt. Russell Frantz to attend the F.B.I. Academy.
k. Appointments:
2006 SISTER CITIES COUNCIL
OFFICERS
CHAIR-SHANA HIBLER
VICE CHAIR-JOE COWDEN
SECRETARY-DIANA HALLOCK
TREASURER-BERTHA ANN YOUNG
FUNDRAISING COMMITTEE CHAIR-ANN DAVIS
HOST PROGRAMS COMMITTEE CHAIR-SUE WINTERRINGER
DELEGATION COMMITTEE CHAIR-MARY CHANCELLOR
EDUCATION /PROMOTION COMMITTEE CHAIR-JANIS YOUNG
PUBLICITY COMMITTEE CHAIR-REBECCA BARRY/KATHY REYNOLDS (ASSISTANT)
COMMUNITY ACTIVITIES COMMITTEE CHAIR-KAREN WRIGHT
SUB-COMMITTEE CHAIRS:
Kite Festival-CHERYL COWDEN
Peace Garden-DON WRIGHT
Socials-MEG VORNDRAN
EX-OFFICIO MEMBERS
Mayor Chuck Mills - (Automatically on Committee by virtue of position)
City Manager Jim Collard - (Automatically on Committee by virtue of position)
Immediate Past Chair-LINDA HASELWOOD
Education Committee Advisor
Youth Representative(s)-ADRIAN SWINNEY
CONVENTION AND VISITOR’S BUREAU
Appoint Nila Patel to replace Marty O’Gwynn to a term to expire 12/31/08
BEAUTIFICATION COMMITTEE
Appoint Wes Beck to replace David Hadley
l. Recommendations from the Traffic Commission:
(1) Continue discussion and consideration of request from Carol McCoy, Wal-Mart representative, to install a traffic light at the intersection of Union and Mall Drive.
Recommendation: To defer request until next Traffic Commission meeting to allow time for one remaining speed study to be performed by Oklahoma Department of Transportation.
(2) Request from Travis Mayfield, 120 Pontotoc, to install a stop sign for eastbound traffic on Leo Street at Independence (Central Plastics east entrance) to make this intersection a 3-way stop.
Recommendation: To deny request.
(3) Continue discussion of request to remove the east and west bound stop signs at Main and McKinley streets.
Recommendation: To approve request.
(4) Request from Roger Barlow, 10 Red Rock, to install a “No Parking this Side of Street” sign at that location.
Recommendation: To deny request.
(5) Request to remove yield signs in Larkins Meadow Addition and replace with stop signs.
Recommendation: To defer request until neighborhood residents have been surveyed.
(6) Consider comprehensive study of Downtown area handicapped parking spaces.
Recommendation: To re-stripe the northwest and northeast corners of Main Street at the intersection of Main and Beard Streets.
(7) Request from Robert Barnard, 1930 N. Beard, to widen Beard Street from two-lanes to four-lanes from Farrall Street south to North Canadian River Bridge.
Recommendation: To approve request. Further requesting that City Commission add this item to future program list for Engineering.
(8) Consider 2006 Traffic Commission Calendar of Meetings.
Recommendation: To approve calendar of meetings.
(9) Request from resident to install stop signs for north and south bound traffic at the Pottenger and Ford intersection to make this a four-way stop.
Recommendation: To deny request.
2. Mayor’s Presentations:
Certificate of Recognition to Ocean Dental
Resolution of Appreciation to Jennifer Thomas for over 27 years of loyal service to the City of Shawnee.
3. Presentation by staff and discussion of draft copy of Comprehensive Annual Financial Report for FY 04-05. (To be distributed)
4. Consider allowing the following retired or retiring police officers to retain their duty weapons, pursuant to Shawnee Police Department Policy No. 316 of the Policies and Procedures Manual: Sgt. Thomas Warren, Sgt. Thomas Hennigh, Cpl. Jennifer Thomas and Sgt. Ken Henderson.
5. Consider contract with CLS & Associates for Landscape Architectural services in the amount of $22,750 for the Regional Park and Sports Complex master plan.
6. Consider granting authority to temporarily pave American Way Extension.
7. Consider transferring the responsibility and authority for securing and dealing with appropriate health insurance for city employees to city management, provided that the city’s contribution to the insurance remain at the budgeted amount.
8. Discuss and consider problems or issues in the City Treasurer’s Office relating to public funds.
9. Consider bids:
a. Asphaltic Concrete Type A, B & C (award)
b. Aggregate Materials (award)
c. Two 2006 Extended Cab ˝ ton 4 x 4 pickup trucks with Short Wide Bed (Open)
10. New Business (Any matter not known about or
which could have been reasonably
foreseen prior to the posting of the
agenda)
11. Administrative Reports
12. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
13. Commissioners Comments
14. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE AIRPORT AUTHORITY
DECEMBER 5, 2005 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of the November 21, 2005 meeting. Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
DECEMBER 5, 2005 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of November 21, 2005 meeting. Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
DECEMBER 5, 2005 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 9
b. Consider approval of minutes from the November 7 and November 21, 2005 meetings. Pgs. 1-33
c. Acknowledge the following minutes:
* Shawnee Urban Renewal Authority minutes from the November 8, 2005 meeting Pgs. 34-37
* Traffic Commission minutes from the October 25, 2005 meeting Pgs. 38-41
d. Acknowledge Official Certificate of Votes for November 8, 2005 Special Election. Pgs. 42-43
e. Approve City Commission and Related Authorities Schedule of Regular Meetings for 2006. Pg. 44
f. Approve submission of application for funding to the Oklahoma Housing Finance Agency for the FY 2004 American Dream Down Payment Initiative Program for first time homebuyer down payment and closing cost assistance. Pg. 45
The City has awarded over $20,000 in down payment and closing cost assistance funds since receiving the first grant. This grant request for over $50,000 will allow staff to continue this program that removes a major barrier to home ownership.
g. Approve renewal of property insurance with OMAG through Ford-Parry Insurance Agency. Pg. 46
h. Authorize staff to advertise for bids for 7-1/2 ton heat and air unit for Senior Center.
The Senior Citizen’s Center has a 1980 unit that will cost $2,525.00 to repair. Staff feels that it would be on the best use of funds to purchase a new unit at around $9,000.00. The money would come from funds left over from the original construction of the Senior Center. Using this money has been approved by the Senior Center Board.
i. Authorize staff to advertise for bids for pedestrian signal and Dunbar and Beard streets.
j. Approve payment of registration fee in the amount of $160.00 and payment of uniform allowance for Sgt. Russell Frantz to attend the F.B.I. Academy. Pg. 47
k. Appointments: Pgs. 48-49
2006 SISTER CITIES COUNCIL
OFFICERS
CHAIR-SHANA HIBLER
VICE CHAIR-JOE COWDEN
SECRETARY-DIANA HALLOCK
TREASURER-BERTHA ANN YOUNG
FUNDRAISING COMMITTEE CHAIR-ANN DAVIS
HOST PROGRAMS COMMITTEE CHAIR-SUE WINTERRINGER
DELEGATION COMMITTEE CHAIR-MARY CHANCELLOR
EDUCATION /PROMOTION COMMITTEE CHAIR-JANIS YOUNG
PUBLICITY COMMITTEE CHAIR-REBECCA BARRY/KATHY REYNOLDS (ASSISTANT)
COMMUNITY ACTIVITIES COMMITTEE CHAIR-KAREN WRIGHT
SUB-COMMITTEE CHAIRS:
Kite Festival-CHERYL COWDEN
Peace Garden-DON WRIGHT
Socials-MEG VORNDRAN
EX-OFFICIO MEMBERS
Mayor Chuck Mills - (Automatically on Committee by virtue of position)
City Manager Jim Collard - (Automatically on Committee by virtue of position)
Immediate Past Chair-LINDA HASELWOOD
Education Committee Advisor
Youth Representative(s)-ADRIAN SWINNEY
CONVENTION AND VISITOR’S BUREAU
Appoint Nila Patel to replace Marty O’Gwynn to a term to expire 12/31/08
BEAUTIFICATION COMMITTEE
Appoint Wes Beck to replace David Hadley
l. Recommendations from the Traffic Commission: Pgs. 50-51
(1) Continue discussion and consideration of request from Carol McCoy, Wal-Mart representative, to install a traffic light at the intersection of Union and Mall Drive.
Recommendation: To defer request until next Traffic Commission meeting to allow time for one remaining speed study to be performed by Oklahoma Department of Transportation.
(2) Request from Travis Mayfield, 120 Pontotoc, to install a stop sign for eastbound traffic on Leo Street at Independence (Central Plastics east entrance) to make this intersection a 3-way stop.
Recommendation: To deny request.
(3) Continue discussion of request to remove the east and west bound stop signs at Main and McKinley streets.
Recommendation: To approve request.
(4) Request from Roger Barlow, 10 Red Rock, to install a “No Parking this Side of Street” sign at that location.
Recommendation: To deny request.
(5) Request to remove yield signs in Larkins Meadow Addition and replace with stop signs.
Recommendation: To defer request until neighborhood residents have been surveyed.
(6) Consider comprehensive study of Downtown area handicapped parking spaces.
Recommendation: To re-stripe the northwest and northeast corners of Main Street at the intersection of Main and Beard Streets.
(7) Request from Robert Barnard, 1930 N. Beard, to widen Beard Street from two-lanes to four-lanes from Farrall Street south to North Canadian River Bridge.
Recommendation: To approve request. Further requesting that City Commission add this item to future program list for Engineering.
(8) Consider 2006 Traffic Commission Calendar of Meetings.
Recommendation: To approve calendar of meetings.
(9) Request from resident to install stop signs for north and south bound traffic at the Pottenger and Ford intersection to make this a four-way stop.
Recommendation: To deny request.
2. Mayor’s Presentations:
Certificate of Recognition to Ocean Dental
Resolution of Appreciation to Jennifer Thomas for over 27 years of loyal service to the City of Shawnee.
3. Presentation by staff and discussion of draft copy of Comprehensive Annual Financial Report for FY 04-05. (To be distributed)
4. Consider allowing the following retired or retiring police officers to retain their duty weapons, pursuant to Shawnee Police Department Policy No. 316 of the Policies and Procedures Manual: Sgt. Thomas Warren, Sgt. Thomas Hennigh, Cpl. Jennifer Thomas and Sgt. Ken Henderson. Pg. 52
5. Consider contract with CLS & Associates for Landscape Architectural services in the amount of $22,750 for the Regional Park and Sports Complex master plan. Pgs. 53-56
Staff requested a proposal from CLS & Associates to provide Landscape Architecture services in order to prepare the Regional Park Master Plan and construction documents for Phase One of the project. CLS has submitted a proposal in the amount of $22,750. The City Attorney has reviewed the contract and has suggested language modifications.
6. Consider granting authority to temporarily pave American Way Extension. Pgs. 57-58
7. Consider transferring the responsibility and authority for securing and dealing with appropriate health insurance for city employees to city management, provided that the city’s contribution to the insurance remain at the budgeted amount.
8. Discuss and consider problems or issues in the City Treasurer’s Office relating to public funds.
9. Consider bids: Pgs. 59-63
a. Asphaltic Concrete Type A, B & C (award+)
b. Aggregate Materials (award)
c. Two 2006 Extended Cab ˝ ton 4 x 4 pickup trucks with Short Wide Bed (Open)
10. New Business (Any matter not known about or
which could have been reasonably
foreseen prior to the posting of the
agenda)
11. Administrative Reports
12. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
13. Commissioners Comments
14. Adjournment
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