BOARD OF CITY COMMISSIONERS
NOVEMBER 7, 2005 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Jimmie Don Gibson
Calvary Baptist Church
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 15.
b. Consider approval of minutes from the October 17, 2005 meeting.
c. Acknowledge the following reports and minutes:
* Airport Advisory Board minutes from the August 31, 2005 meeting
* Shawnee Urban Renewal Authority minutes from the October 4, 2005 meeting
* Civic and Cultural Development Authority minutes from the September 15, 2005 meeting
* Traffic Commission minutes from the September 27, 2005 meeting
* Planning Commission minutes from the October 5, 2005 meeting.
d. Lakesite Leases:
Transfers:
Lot 7, Coffman Tract
To: Michael W. Brooks
Kathy L. Brooks
1220 Choctaw Trails
Blanchard, OK 73010
From: Marion Brooks
4724 Lisa Lane
Del City, OK 73115
Lot 15, Magnino A Tract
To: Lonnie D. Hawkins
Elizabeth M. Hawkins
17316 Magnino Road
Shawnee, OK 74801
From: Brad Hawkins
17316 Magnino Road
Shawnee, OK 74801
Renewal:
Lot 7, Eckel Tract
Raymond Walker
Frances Walker
15213 Eckel Drive
Shawnee, OK 74801
e. Authorize staff to advertise for bids for culvert pipe replacement project in Northridge Addition at the southwest corner of Janeway and Northridge Streets.
f. Authorize staff to advertise for bids for the purchase of 2 four-wheel drive pickups.
g. Authorize staff to advertise for Cleveland Street Sanitary Sewer Project.
h. Authorize staff to advertise for bids to repair the 20” raw water line across the North Canadian River.
i. Authorize staff to advertise for bids to remodel the annex building.
j. Authorize staff to solicit qualifications from professional firms to update Shawnee’s zoning & sub-division regulations and a neighborhood action plan.
k. Approve out-of-state travel for two Traffic Control Technicians to attend school in Arlington, Texas from January 10 – 13, 2005.
l. Approve out-of-state travel for Brian Woodall, Equipment Services Director, to travel to Austin, Texas to attend a conference entitled “Implementing Best Business Practices for Fleet Management” on November 17, 2005.
m. Approve out-of-state travel for two or more Planning Commissioners to attend the American Planning Association conference in San Antonio, Texas, April 22 – 26, 2005.
n. Acknowledge $1,000.00 donation from Nancy Powell to Fire Department Clown Program.
o. Approve recommendation from Community Service Contracts Review Committee to renew a six-month contract with Downtown Shawnee, Inc. for the period from January 1, 2006 to June 30, 2006.
p. Approve Oklahoma Municipal Retirement Fund application for distribution to Roland Wilson.
q. Approve declaring property located at Grant and Harrison streets surplus and authorize the sale of said property by auction.
r. Authorize staff to negotiate a contract with the Oklahoma State School Land Commission for an annual lease on 30 acres located at Kickapoo and Westech for Phase 1 of the Regional Park and Sports Complex.
s. Recommendations from the Traffic Commission:
(1) Continue discussion and consideration of request from Carol McCoy, Wal-Mart representative, to install a traffic light at the intersection of Union and Mall Drive.
Recommendation: To defer request until traffic study is completed. Oklahoma Department of Transportation reports study will be available for the next Traffic Commission meeting.
(2) Request from Walter Coker, 303 S. Dixon, to install a security lamp at this location.
Recommendation: To approve request, replacing security lamp destroyed by an accident.
(3) Request to remove the east and west bound stop signs at Main and McKinley streets.
Recommendation: To defer request until after the Pratt’s building auction to determine if the new business at that location will require the signs.
(4) Request from Stacy Russell, 1344 E. 10th St., to install a “deaf child at play” sign for her two hearing impaired daughters.
Recommendation: To approve request.
(5) Request from Travis Mayfield, 120 Ponotoc, to install a stop sign for eastbound traffic on Leo Street at Independence (Central Plastics east entrance) to make this intersection a 3-way stop.
Recommendation: To defer request until the owners of Central Plastics have been contacted for their input.
(6) Request from city staff to synchronize the traffic lights on Main Street to allow for east or west bound traffic to drive from one end of Main Street to the other without stopping for red lights.
Recommendation: To deny request. Merchants voiced their opinion that this would reduce the amount of people who window-shop while stopped.
t. Appointment:
Water Resource Committee
Appoint Linda Agee to replace Susan Jordan
2. Mayor’s Presentation:
“John Merrill Day”
November 8, 2005
“Crossroads Union Street Head Start Day”
November 10, 2005
“Oklahoma Heritage Week”
November 13 – 19, 2005
Resolution of Appreciation to Roland Wilson for over 35 years of loyal service to the City of Shawnee.
3. Public hearing and consider an ordinance rezoning property located at 702 W. Independence and 1502 Airport Drive from I-2; Light Industrial District to C-3; Automotive and Commercial Recreation District for retail/recreational use. (Applicant: City of Shawnee).
4. Public hearing and consider an ordinance rezoning property located at 431 S. Leo from A-1; Agricultural District to A-1P; Agricultural District with a Conditional Use Permit for a manufactured/mobile home. (Applicant: Michael and Cathy Barksdale).
5. Consider approval of preliminary plat for the Copper Creek Addition located north of MacArthur Street on the west side of Bryan Street. (Applicant: Kevin and Tina Hanna d/b/a Copper Creek Properties).
6. Consider approval of final plat for the Woodsong Addition Phase 2 located on the north side of Bryan Street, between Bryan and Harrison streets. (Applicant: Bryant Builders).
7. Consider an airport lease agreement with Jason Skillern and Brian Thompson, d/b/a Slide & Grind SK8 Shack, LLC.
8. Approve Memorandum of Agreement between City of Shawnee and Nick Davis Productions for televising police chief series.
9. Consider an ordinance prohibiting certain locations for tobacco vending machines, requiring display of tobacco age restriction signage, restricting public access to tobacco products and prohibiting the delivery of tobacco paraphernalia to minors.
10. Consider an ordinance increasing penalties for furnishing tobacco products to minors and describing the proof of age a person can rely upon in distributing tobacco products.
11. Presentation by Ann Davis regarding placement and purchase of snowflakes.
12. Consider placement, wiring and funding of snowflakes within the City of Shawnee.
13. Discussion regarding affordable housing options within the City of Shawnee.
14. Discussion regarding upcoming cable television franchise.
15. Consider bids:
a. Replacement of Chlorinators (open & award)
b. Emergency Vehicle Exhaust Removal System (open)
c. Asphaltic Concrete Type A, B & C (open)
d. Aggregate Materials (open)
16. New Business (Any matter not known about or which could not have been reasonably foreseen
prior to the time of posting agenda)
17. Administrative Reports
18. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
19. Commissioners Comments
20. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE AIRPORT AUTHORITY
NOVEMBER 7, 2005 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of the October 17, 2005 meeting. Pgs. 1-2
b. Confirm action taken in Agenda Item No. ___ regarding approval of airport lease between City and Jason Skillern and Brian Thompson d/b/a Slide & Grind Sk8 Shack, LLC.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
NOVEMBER 7, 2005 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of October 17 2005 meeting. Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
NOVEMBER 7, 2005 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 15.
b. Consider approval of minutes from the October 17, 2005 meeting. Pgs.
c. Acknowledge the following reports and minutes:
* Airport Advisory Board minutes from the August 31, 2005 meeting Pgs.
* Shawnee Urban Renewal Authority minutes from the October 4, 2005 meeting Pgs.
* Civic and Cultural Development Authority minutes from the September 15, 2005 meeting Pgs.
* Traffic Commission minutes from the September 27, 2005 meeting Pgs.
* Planning Commission minutes from the October 5, 2005 meeting. Pgs.
d. Lakesite Leases: Pgs.
Transfers:
Lot 7, Coffman Tract
To: Michael W. Brooks
Kathy L. Brooks
1220 Choctaw Trails
Blanchard, OK 73010
From: Marion Brooks
4724 Lisa Lane
Del City, OK 73115
Lot 15, Magnino A Tract
To: Lonnie D. Hawkins
Elizabeth M. Hawkins
17316 Magnino Road
Shawnee, OK 74801
From: Brad Hawkins
17316 Magnino Road
Shawnee, OK 74801
Renewal:
Lot 7, Eckel Tract
Raymond Walker
Frances Walker
15213 Eckel Drive
Shawnee, OK 74801
e. Authorize staff to advertise for bids for culvert pipe replacement project in Northridge Addition at the southwest corner of Janeway and Northridge Streets.
f. Authorize staff to advertise for bids for the purchase of 2 four-wheel drive pickups.
g. Authorize staff to advertise for Cleveland Street Sanitary Sewer Project.
h. Authorize staff to advertise for bids to repair the 20” raw water line across the North Canadian River.
i. Authorize staff to advertise for bids to remodel the annex building.
Staff started working with John Patterson of Patterson Johnson Architects to prepare bid documents for the annex building remodel. Plans should be complete within a week or two and staff would prefer to bid the project shortly thereafter. Construction is estimated at 4 to 6 weeks.
j. Authorize staff to solicit qualifications from professional firms to update Shawnee’s zoning & sub-division regulations and a neighborhood action plan.
Funds are available in the Planning budget to move forward toward modernizing the city's zoning and subdivision regulations. A neighborhood action plan was identified through the Comp Plan to strategically target neighborhoods for redevelopment. Staff will solicit requests for qualifications for planning services.
k. Approve out-of-state travel for two Traffic Control Technicians to attend school in Arlington, Texas from January 10 – 13, 2005.
l. Approve out-of-state travel for Brian Woodall, Equipment Services Director, to travel to Austin, Texas to attend a conference entitled “Implementing Best Business Practices for Fleet Management” on November 17, 2005.
m. Approve out-of-state travel for two or more Planning Commissioners to attend the American Planning Association conference in San Antonio, Texas, April 22 – 26, 2005.
Funds are available in the Planning budget for two or more planning commissioners to attend the annual conference of the American Planning Association, which will be held in San Antonio, TX. There is a special track for appointed and elected officials, but attendees are not limited to the sessions.
n. Acknowledge $1,000.00 donation from Nancy Powell to Fire Department Clown Program. Pg.
o. Approve recommendation from Community Service Contracts Review Committee to renew a six-month contract with Downtown Shawnee, Inc. for the period from January 1, 2006 to June 30, 2006. Pgs.
p. Approve Oklahoma Municipal Retirement Fund application for distribution to Roland Wilson.
q. Approve declaring property located at Grant and Harrison streets surplus and authorize the sale of said property by auction.
This property was previously used by the Cemetery Department and is periodically used as storage. Staff recommends that the property should be demolished and auctioned with proceeds going into the Cemetery Fund for future renovations on cemetery property.
r. Authorize staff to negotiate a contract with the Oklahoma State School Land Commission for an annual lease on 30 acres located at Kickapoo and Westech for Phase 1 of the Regional Park and Sports Complex.
s. Recommendations from the Traffic Commission: Pgs.
(1) Continue discussion and consideration of request from Carol McCoy, Wal-Mart representative, to install a traffic light at the intersection of Union and Mall Drive.
Recommendation: To defer request until traffic study is completed. Oklahoma Department of Transportation reports study will be available for the next Traffic Commission meeting.
(2) Request from Walter Coker, 303 S. Dixon, to install a security lamp at this location.
Recommendation: To approve request, replacing security lamp destroyed by an accident.
(3) Request to remove the east and west bound stop signs at Main and McKinley streets.
Recommendation: To defer request until after the Pratt’s building auction to determine if the new business at that location will require the signs.
(4) Request from Stacy Russell, 1344 E. 10th St., to install a “deaf child at play” sign for her two hearing impaired daughters.
Recommendation: To approve request.
(5) Request from Travis Mayfield, 120 Ponotoc, to install a stop sign for eastbound traffic on Leo Street at Independence (Central Plastics east entrance) to make this intersection a 3-way stop.
Recommendation: To defer request until the owners of Central Plastics have been contacted for their input.
(6) Request from city staff to synchronize the traffic lights on Main Street to allow for east or west bound traffic to drive from one end of Main Street to the other without stopping for red lights.
Recommendation: To deny request. Merchants voiced their opinion that this would reduce the amount of people who window-shop while stopped.
t. Appointment:
Water Resource Committee
Appoint Linda Agee to replace Susan Jordan
2. Mayor’s Presentation:
“John Merrill Day”
November 8, 2005
“Crossroads Union Street Head Start Day”
November 10, 2005
“Oklahoma Heritage Week”
November 13 – 19, 2005
Resolution of Appreciation to Roland Wilson for over 35 years of loyal service to the City of Shawnee.
3. Public hearing and consider an ordinance rezoning property located at 702 W. Independence and 1502 Airport Drive from I-2; Light Industrial District to C-3; Automotive and Commercial Recreation District for retail/recreational use. (Applicant: City of Shawnee). Pgs.
The Planning Commission unanimously recommends approval of the rezoning from I-2 to C-3 for the NW corner of Airport Drive and Independence. The request does not conform to the Future Land Use Map, but does conform to the goals and objectives of the Comprehensive Plan Document.
4. Publc hearing and consider an ordinance rezoning property located at 431 S. Leo from A-1; Agricultural District to A-1P; Agricultural District with a Conditional Use Permit for a manufactured/mobile home. (Applicant: Michael and Cathy Barksdale). Pgs.
The applicant is requesting the ability to place two manufactured houses on the 20 acres. The Planning Commission unanimously recommends approval with the condition that the structures conform to the 1996 HUD Code. No additional installation or aesthetic conditions were recommended since the applicant intends to build houses in the future.
5. Consider approval of preliminary plat for the Copper Creek Addition located north of MacArthur Street on the west side of Bryan Street. (Applicant: Kevin and Tina Hanna d/b/a Copper Creek Properties). Pgs.
This is a four lot subdivision on ± 11.5 acres with the zoning classification of RE. All city codes pertaining to RE development are met through the plat. A water line will be extended into the subdivision in order to provide fire suppression and potable water. The Planning Commission unanimously recommends approval.
6. Consider approval of final plat for the Woodsong Addition Phase 2 located on the north side of Bryan Street, between Bryan and Harrison streets. (Applicant: Bryant Builders). Pgs.
This is a ±25 lot subdivision that is a second phase of a multi-phase development. Utilities and roads will be extended into the new section of the addition. Staff reviewed the proposed development and found that it complies with all applicable city codes. The Planning Commission unanimously recommends approval of the Final Plat with a variance to the sidewalk requirement.
7. Consider an airport lease agreement with Jason Skillern and Brian Thompson, d/b/a Slide & Grind SK8 Shack, LLC. Pgs.
8. Approve Memorandum of Agreement between City of Shawnee and Nick Davis Productions for televising police chief series. Pgs.
9. Consider an ordinance prohibiting certain locations for tobacco vending machines, requiring display of tobacco age restriction signage, restricting public access to tobacco products and prohibiting the delivery of tobacco paraphernalia to minors. Pgs.
10. Consider an ordinance increasing penalties for furnishing tobacco products to minors and describing the proof of age a person can rely upon in distributing tobacco products. Pgs.
11. Presentation by Ann Davis regarding placement and purchase of snowflakes.
12. Consider placement, wiring and funding of snowflakes within the City of Shawnee.
13. Discussion regarding affordable housing options within the City of Shawnee.
14. Discussion regarding upcoming cable television franchise.
15. Consider bids: Pgs.
a. Replacement of Chlorinators (open)
b. Emergency Vehicle Exhaust Removal System (open)
c. Asphaltic Concrete Type A, B & C (open)
d. Aggregate Materials (open)
16. New Business (Any matter not known about or which could not have been reasonably foreseen
prior to the time of posting agenda)
17. Administrative Reports
18. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
19. Commissioners Comments
20. Adjournment
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