AGENDA
BOARD OF CITY COMMISSIONERS
OCTOBER 17, 2005 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Milo Steffen
First Christian Church (Disciples)
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 13.
b. Minutes of the September 26 and October 3, 2005 meetings.
c. Budget Amendments in the General Fund and Capital Improvement Fund.
d. Transfer of Appropriations in 2004 CDBG Entitlement Grant Fund and 1999 CDBG Entitlement Grant Fund.
e. Acknowledge the following reports and minutes:
* Sales Tax Report through October, 2005.
Shawnee Community Center quarterly report for July, August and September, 2005.
Utility Consumption and Revenue report through September, 2005.
Shawnee Urban Renewal Authority minutes from the September 7, 2005 meeting.
Planning Commission minutes from the August 3, 2005 meeting.
Traffic Commission minutes from the August 23, 2005 meeting.
Shawnee Sister Cities Council minutes from the September 13, 2005 meeting.
f. Lakesite Lease Transfers:
Lot 4, Johnston Tract
To: Randall D. Moore
Janice G. Moore
19003 Bethel Road
Shawnee, OK 74801
From: Don Moore
Mary Ann Moore
36304 Waco Road
Shawnee, OK 74801
Lot 13, North School Tract
To: Frances Tullis
Valerie A. Tullis
31301 Ingram Road
Shawnee, OK 74801
From: Francis Tullis
31301 Ingram Road
Shawnee, OK 74801
Lot 3A, Johnston Tract
To: Link Cowen
Heather Marie Cowen
655 N. Broadway
Shawnee, OK 74801
From: Phil Stevens
1321 N. Beard
Shawnee, OK 74801
g. Acknowledge workers compensation settlement to Mason Wilson in the amount of $4,646.40.
h. Approve renewal of agreement with Shawnee Housing Authority to provide supplemental police services.
i. Approve application for Oklahoma Municipal Retirement Fund lump sum distribution to Ron Watson.
j. Approve reappointment of Mayor Chuck Mills as local elected official for East Central Workforce Investment Area representing the City of Shawnee.
k. Acknowledge memorandum from Central Garage Supervisor Brian Woodall regarding city auction held on October 8, 2005.
l. Acknowledge Pioneer Library System annual audit for year ending June 30, 2005.
m. Acknowledge “Friendship” plaque from Mayor of Nikaho, Japan in celebration of Sister Cities 15th anniversary.
n. Acknowledge letter of appreciation to Diana Hallock from City of Nikaho for her contribution to the Sister Cities program.
o. Traffic Commission Recommendations from the September 27, 2005 meeting:
1. Continue discussion and consideration of request from Carol McCoy, Wal-Mart representative, 196 Shawnee Mall Drive, to install a stop light at the intersection of Union and Mall Drive.
Recommendation: Board recommends to defer request until next Traffic Meeting when ODOT traffic study will be available.
2. Request from Robert Barnard, 1930 N. Beard, to enlarge Beard Street to a 4-lane road from North Canadian Bridge to Farrall Street.
Recommendation: To deny request. Board recommends that staff be directed to re-stripe a right-turn only lane for northbound traffic.
3. Request from Robert McClure, Central Plastics Company, 36508 W. Independence, to paint a crosswalk at the east entrance of Central Plastics to the stop sign on Independence Street.
Recommendation: To appove request.
4. Request from J.C. Winterringer, 109 N. Beard, to establish 5 handicapped parking spaces on the west side of Beard Street in front of his business.
Recommendation: To deny request. Board recommends that staff be directed to do a comprehensive plan for sidewalks and parking for handicapped accessibility.
p. Reappointments:
Shawnee Hospital Authority
Reappoint J. Michael Adcock to a six-year term to expire 9/30/11
Reappoint Michelle Briggs to a six-year term to expire 9/30/11
2. City Manager’s Presentation to Employees of the Month: Scott Moore, Calvin Wilson, Evans Harjo, Sterling Hastings, Poncho DeLeon, David Dauman, Craig Lee and Jim Bierd. (Line Maintenance Division)
3. Public hearing and consider an ordinance rezoning property located at 600 W. Independence, Suite A to be rezoned from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit for the sale of beer for off-premise consumption. (Applicant: CVS Pharmacy).
4. Public hearing and consider application of K & S Oil Company, Oklahoma City, for drilling permit west of Shawnee.
5. Consider a resolution approving the issuance of Oklahoma Baptist University Authority revenue bonds.
6. Presentation by Damax Development Company, L.L.C. regarding affordable housing in Shawnee.
7. Presentation regarding curbside recycling pilot program involving target area in the City of Shawnee.
8. Consider an ordinance to levy an annual 2% tax upon the gross receipts of commercial sales of power, light, heat, gas, electricity or water.
9. Consider request of Dan Davis to lease city-owned building at 800 E. Grant Street.
10. Consider an ordinance granting a twenty-five year non-exclusive franchise to Oklahoma Gas and Electric Company to allow the company to produce, transmit, distribute and sell electricity to customers within the city.
11. Consider a resolution calling for a special election to determine whether the electorate of the City of Shawnee will approve the twenty-five year franchise created by Ordinance No. 2217NS for Oklahoma Gas and Electric Company.
12. Consider agreement with Shawnee Economic Development Authority.
13. Consider Bids:
a. Water and Sewer Line Relocation Project (award)
b. Cutting and Mowing of Rank Weeds and the Clean-up of Trash & Debris (award)
c. Asphaltic Concrete Type A, B & C (Open)
d. Aggregate Materials (Open)
14. New Business (Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the agenda)
15. Administrative Reports
16. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
17. Consider an Executive Session to discuss and consider contract with International Association of Firefighters Local No. 1628 pursuant to 25 O.S. §307(B)(2).
18. Consider matters discussed in Executive Session regarding contract with International Association of Firefighters Local No. 1628 pursuant to 25 O.S. 307(B)(2).
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
OCTOBER 17 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of the October 3, 2005 meeting Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
OCTOBER 17, 2005 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of October 3, 2005 meeting Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
OCTOBER 17, 2005 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 13.
b. Minutes of the September 26 and October 3, 2005 meetings. Pgs. 1-15
c. Budget Amendments in the General Fund and Capital Improvement Fund. Pgs. 16-17
d. Transfer of Appropriations in 2004 CDBG Entitlement Grant Fund and 1999 CDBG Entitlement Grant Fund. Pgs. 18-18a
e. Acknowledge the following reports and minutes:
* Sales Tax Report through October, 2005. Pg. 19
* Shawnee Community Center quarterly report for July, August and September, 2005. Pg. 20
* Utility Consumption and Revenue report through September, 2005. Pg. 21
Shawnee Urban Renewal Authority minutes from the September 7, 2005 meeting. Pg. 22-25
Planning Commission minutes from the August 3, 2005 meeting. Pgs. 26-28
Traffic Commission minutes from the August 23, 2005 meeting. Pgs. 29-31
* Shawnee Sister Cities Council minutes from the September 13, 2005 meeting. Pgs. 32-37
f. Lakesite Lease Transfers: Pgs. 38-49
Lot 4, Johnston Tract
To: Randall D. Moore
Janice G. Moore
19003 Bethel Road
Shawnee, OK 74801
From: Don Moore
Mary Ann Moore
36304 Waco Road
Shawnee, OK 74801
Lot 13, North School Tract
To: Frances Tullis
Valerie A. Tullis
31301 Ingram Road
Shawnee, OK 74801
From: Francis Tullis
31301 Ingram Road
Shawnee, OK 74801
Lot 3A, Johnston Tract
To: Link Cowen
Heather Marie Cowen
655 N. Broadway
Shawnee, OK 74801
From: Phil Stevens
1321 N. Beard
Shawnee, OK 74801
g. Acknowledge workers compensation settlement to Mason Wilson in the amount of $4,646.40. Pg. 50
h. Approve renewal of agreement with Shawnee Housing Authority to provide supplemental police services. Pgs. 51-61
i. Approve application for Oklahoma Municipal Retirement Fund lump sum distribution to Ron Watson.
j. Approve reappointment of Mayor Chuck Mills as local elected official for East Central Workforce Investment Area representing the City of Shawnee.
k. Acknowledge memorandum from Central Garage Supervisor Brian Woodall regarding city auction held on October 8, 2005. Pg. 62
l. Acknowledge Pioneer Library System annual audit for year ending June 30, 2005. Pgs. 63-94
m. Acknowledge “Friendship” plaque from Mayor of Nikaho, Japan in celebration of Sister Cities 15th anniversary. Pg. 95
n. Acknowledge letter of appreciation to Diana Hallock from City of Nikaho for her contribution to the Sister Cities program.
o. Traffic Commission Recommendations from the September 27, 2005 meeting: Pg. 96
1. Continue discussion and consideration of request from Carol McCoy, Wal-Mart representative, 196 Shawnee Mall Drive, to install a stop light at the intersection of Union and Mall Drive.
Recommendation: Board recommends to defer request until next Traffic Meeting when ODOT traffic study will be available.
2. Request from Robert Barnard, 1930 N. Beard, to enlarge Beard Street to a 4-lane road from North Canadian Bridge to Farrall Street.
Recommendation: To deny request. Board recommends that staff be directed to re-stripe a right-turn only lane for northbound traffic.
3. Request from Robert McClure, Central Plastics Company, 36508 W. Independence, to paint a crosswalk at the east entrance of Central Plastics to the stop sign on Independence Street.
Recommendation: To appove request.
4. Request from J.C. Winterringer, 109 N. Beard, to establish 5 handicapped parking spaces on the west side of Beard Street in front of his business.
Recommendation: To deny request. Board recommends that staff be directed to do a comprehensive plan for sidewalks and parking for handicapped accessibility.
p. Reappointments:
Shawnee Hospital Authority
Reappoint J. Michael Adcock to a six-year term to expire 9/30/11
Reappoint Michelle Briggs to a six-year term to expire 9/30/11
2. City Manager’s Presentation to Employees of the Month: Scott Moore, Calvin Wilson, Evans Harjo, Sterling Hastings, Poncho DeLeon, David Dauman, Craig Lee and Jim Bierd. (Line Maintenance Division) Pg. 97
3. Public hearing and consider an ordinance rezoning property located at 600 W. Independence, Suite A to be rezoned from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit for the sale of beer for off-premise consumption. (Applicant: CVS Pharmacy). Pgs. 98-107
The Planning Commission unanimously recommends approval of the Conditional Use Permit for the sale of beer for off-premise consumption in the C-3 district. No additional conditions were identified.
4. Public hearing and consider application of K & S Oil Company, Oklahoma City, for drilling permit west of Shawnee. Pgs. 108-124
5. Consider a resolution approving the issuance of Oklahoma Baptist University Authority revenue bonds. Pgs. 125-127
6. Presentation by Damax Development Company, L.L.C. regarding affordable housing in Shawnee.
7. Presentation regarding curbside recycling pilot program involving target area in the City of Shawnee.
8. Consider an ordinance to levy an annual 2% tax upon the gross receipts of commercial sales of power, light, heat, gas, electricity or water. Pgs. 128-130
9. Consider request of Dan Davis to lease city-owned building at 800 E. Grant Street. Pg. 131
The property in question previously housed the Parks and Cemetery operations of the City. The building was recently used to store equipment and materials for the auction. Staff recommends that the building be demolished, the property be declared surplus and then sold at auction. Staff requests that any proceeds be placed in the Cemetery Fund which could be used to rehabilitate current cemetery buildings.
10. Consider an ordinance granting a twenty-five year non-exclusive franchise to Oklahoma Gas and Electric Company to allow the company to produce, transmit, distribute and sell electricity to customers within the city. Pgs.132-133
11. Consider a resolution calling for a special election to determine whether the electorate of the City of Shawnee will approve the twenty-five year franchise created by Ordinance No. 2217NS for Oklahoma Gas and Electric Company. Pgs. 134-137
12. Consider agreement with Shawnee Economic Development Authority. Pgs. 138-139b
13. Consider Bids: Pgs. 140-151
a. Water and Sewer Line Relocation Project (award)
b. Cutting and Mowing of Rank Weeds and the Clean-up of Trash & Debris (award)
c. Asphaltic Concrete Type A, B & C (Open)
d. Aggregate Materials (Open)
14. New Business (Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the agenda)
15. Administrative Reports
16. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
17. Consider an Executive Session to discuss and consider contract with International Association of Firefighters Local No. 1628 pursuant to 25 O.S. §307(B)(2).
18. Consider matters discussed in Executive Session regarding contract with International Association of Firefighters Local No. 1628 pursuant to 25 O.S. 307(B)(2).
19. Commissioners Comments
20. Adjournment
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