BOARD OF CITY COMMISSIONERS
SEPTEMBER 6, 2005 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Mike McCauley
Northeast Freewill Baptist Church
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 17.
b. Consider approval of minutes from the August 15 and August 29, 2005 meetings.
c. Budget amendments in HOME Rehab Program Income, 2004 ADDI Funds, 2004 Homebuyer New Construction Fund, 1999 CDBG Entitlement Grant Fund; 2001 CDBG Entitlement Grant Fund, 2002 CDBG Entitlement Grant Fund, 2003 CDBG Entitlement Grant Fund, 2004 CDBG Entitlement Grant Fund for FY 2005-2006.
d. Budget amendments in Hotel/Motel Surcharge, Spay/Neuter Fund, Civic and Cultural Development Authority and General Fund for FY 2004-2005.
e. Transfers of Appropriations in Economic Development Fund and Street Improvement Fund for FY 2005-2006.
f. Transfer of Appropriations in General Fund, Shawnee Municipal Authority and Capital Improvement Fund for FY 2004-2005
g. Acknowledge the following reports and minutes:
* Warrant Officer’s report for the month of July, 2005
* Treasurer’s financial report for fiscal year ending June 30, 2005.
* Shawnee Civic and Cultural Development Authority minutes from the July 21 and August 4, 2005 meetings.
* Shawnee Urban Renewal Authority minutes from the August 2, 2005 meeting.
* Traffic Commission minutes from the July 26, 2005 meeting.
* Sister Cities Council minutes from the July 12, 2005 meeting.
* Shawnee Public Library Board minutes from the April 12, 2005 meeting.
h. Approve out-of-state travel for Mike Wolf to attend Sunbelt Builders Show in Grapevine, Texas, October 13 – 15, 2005.
i. Acknowledge Worker’s Compensation settlement to Thomas Pringle in the amount of $4,740.00
j. Acknowledge Worker’s Compensation settlement to Darryl Bordeaux in the amount of $21,120.00.
k. Approve payment for repair of broken pipes for Gloria Wallace, 802 N. Broadway.
l. Authorize staff to advertise for bids for three chlorinators.
m. Authorize staff to advertise for bids for aggregate materials and asphalt concrete Type A, B and C.
n. Approve Oklahoma Alcoholic Beverage Application for Ryan McClendon d/b/a La Sabrosa Grill located at 419 N. Union.
o. Traffic Commission Recommendations:
1) Continue discussion and consideration of request from Carol McCoy, Wal-Mart representative, 196 Shawnee Mall Dr., to install a stop light at the intersection of Union St. and Mall Dr.
Recommendation: To defer request until next meeting to allow time for a traffic study to be performed by ODOT.
2) Request from Gary Heiden, Gordon Cooper Vo-Tech, 1 John C. Bruton Blvd., to install school warning signs on 45th Street for east and west bound traffic.
Recommendation: To deny request.
3) Request from Gary Heiden, Gordon Cooper Vo-Tech, 1 John C. Bruton Blvd., to install a stop sign at the south school exit on 45th Street.
Recommendation: To approve request.
4) Request from Gary Heiden, Gordon Cooper Vo-Tech, 1 John C. Bruton Blvd., to install a warning sign “Cross Traffic Does Not Stop” at the south exit of the school.
Recommendation: To deny request.
5) Request from concerned citizen to block off the dead-end on Ada Street.
Recommendation: To approve request
6) Request from Robert McClure, Central Plastics Company, 36508 W. Independence, to install a “Watch for Pedestrian Traffic” sign at the east entrance.
Recommendation: Item pulled from agenda at Mr. McClure’s request.
2. Mayor’s Presentation:
“Constitution Week”
September 17 – 23, 2005
Recognition of Terri A. Clark and Starla Ann Howard as Oklahoma Teacher of the Year finalist.
3. Consider setting Monday, October 31, 2005, as the official trick-or-treat night in the City of Shawnee.
4. Consider authorizing city manager to deploy city resources for Hurricane Katrina disaster relief.
5. Discuss redrawing present ward boundaries.
6. Consider final payment for Bell Street Project.
7. Update from staff regarding engineering projects.
8. Consider Memorandum of Understanding between District Attorney’s Office and Shawnee Police Department for services to victims of domestic violence and sexual assault in Shawnee.
9. Consider proposal from F.P.M. Company for engineering work to design an HVAC system.
10. Consider governmental services agreement between the City and Shawnee Civic and Cultural Development Authority
11. Consider an ordinance establishing a twenty-five year non-exclusive franchise to Oklahoma Gas and Electric Company to allow the company to produce, transmit, distribute and sell electricity to customers within the City and repealing Ordinance No. 2204NS.
12. Consider a resolution calling for a special election to determine whether the electorate of the City of Shawnee will approve the twenty-five year franchise created by Ordinance No. 2216NS for Oklahoma Gas and Electric Company.
13. Consider an ordinance repealing the prohibitions and restrictions on A-frame, sandwich signs and swinger signs.
14. Consider a resolution authorizing the execution of Project Agreement for Federal-aid Project Number STP-163E(176)EH (Airport Trails Extension and Safety Improvements) with the Oklahoma Department of Transportation.
15. Consider a resolution authorizing the execution of Project Agreement for Federal-aid Project Number STP-163E(177)EH (Shawnee Trails Master Plan Transportation Enhancement Project) with the Oklahoma Department of Transportation.
16. Consider a resolution authorizing the execution of a Project Agreement SAP-163C(136) with Oklahoma Department of Transportation for MacArthur Street Paving Project from Leo Street to Highway 177.
17. Consider Bids:
a. One Walk Behind Concrete Saw (award)
b. Screw Pump Repair – Southside Water Treatment Plant (open)
18. New Business (Any matter not known about or which could not have been reasonably foreseen
prior to the time of posting agenda)
19. Administrative Reports
20. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
21. Consider an Executive Session for the following purposes:
a. City Manager’s performance evaluation pursuant to 25 O.S. §307(B)(1).
b. Update on contract with International Association of Firefighters Local No. 1628 pursuant to 25 O.S. §307(B)(2)
22. Consider matters discussed in Executive Session:
a. City Manager’s performance evaluation pursuant to 25 O.S. §307(B)(1).
b. Update on contract with International Association of Firefighters Local No. 1628 pursuant 25 O.S. §307(B)(2).
23. Commissioners Comments
24. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE AIRPORT AUTHORITY
SEPTEMBER 6, 2005 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of the August 15, 2005 meeting Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
SEPTEMBER 6, 2005 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of August 15, 2005 meeting Pgs. 1-2
b. Confirm action taken under City Commission Agenda Item No. 1(f) regarding Transfer of Appropriation in Shawnee Municipal Authority.
c. Confirm action taken under City Commission Agenda Item No. 1(l) regarding request to advertise for bids for three chlorinators.
d. Confirm action taken under City Commission Agenda Item No. 17(b) regarding opening and consideration of bids received for Screw Pump Repair – Southside Water Treatment Plant.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
SEPTEMBER 6, 2005 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 17.
b. Consider approval of minutes from the August 15 and August 29, 2005 meetings. Pgs. 1-15
c. Budget amendments in HOME Rehab Program Income, 2004 ADDI Funds, 2004 Homebuyer New Construction Fund, 1999 CDBG Entitlement Grant Fund; 2001 CDBG Entitlement Grant Fund, 2002 CDBG Entitlement Grant Fund, 2003 CDBG Entitlement Grant Fund, 2004 CDBG Entitlement Grant Fund for FY 2005-2006. Pgs. 16-23
d. Budget amendments in Hotel/Motel Surcharge, Spay/Neuter Fund, Civic and Cultural Development Authority and General Fund for FY 2004-2005. Pgs. 24-27
e. Transfers of Appropriations in Economic Development Fund and Street Improvement Fund for FY 2005-2006. Pgs. 28-29
f. Transfer of Appropriations in General Fund, Shawnee Municipal Authority and Capital Improvement Fund for FY 2004-2005. Pgs. 30-32
g. Acknowledge the following reports and minutes:
* Warrant Officer’s report for the month of July, 2005 Pgs. 33-35
* Treasurer’s financial report for fiscal year ending June 30, 2005. Pgs. 36-37
* Shawnee Civic and Cultural Development Authority minutes from the July 21 and August 4, 2005 meetings. Pgs. 38-54
* Shawnee Urban Renewal Authority minutes from the August 2, 2005 meeting. Pgs. 55-57
* Traffic Commission minutes from the July 26, 2005 meeting. Pgs. 58-60
* Sister Cities Council minutes from the July 12, 2005 meeting. Pgs. 61-65
* Shawnee Public Library Board minutes from the April 12, 2005 meeting. Pgs. 66-67
h. Approve out-of-state travel for Mike Wolf to attend Sunbelt Builders Show in Grapevine, Texas, October 13 – 15, 2005. Pg. 68
i. Acknowledge Worker’s Compensation settlement to Thomas Pringle in the amount of $4,740.00. Pg. 69
j. Acknowledge Worker’s Compensation settlement to Darryl Bordeaux in the amount of $21,120.00. Pg. 70
k. Approve payment for repair of broken pipes for Gloria Wallace, 802 N. Broadway. Pgs. 71-79
l. Authorize staff to advertise for bids for three chlorinators. Pg. 80
m. Authorize staff to advertise for bids for aggregate materials and asphalt concrete type A, B and C.
n. Approve Oklahoma Alcoholic Beverage Application for Ryan McClendon d/b/a La Sabrosa Grill located at 419 N. Union. Pgs. 81-82
o. Traffic Commission Recommendations: Pg. 83-84
1) Continue discussion and consideration of request from Carol McCoy, Wal-Mart representative, 196 Shawnee Mall Dr., to install a stop light at the intersection of Union St. and Mall Dr.
Recommendation: To defer request until next meeting to allow time for a traffic study to be performed by ODOT.
2) Request from Gary Heiden, Gordon Cooper Vo-Tech, 1 John C. Bruton Blvd., to install school warning signs on 45th Street for east and west bound traffic.
Recommendation: To deny request.
3) Request from Gary Heiden, Gordon Cooper Vo-Tech, 1 John C. Bruton Blvd., to install a stop sign at the south school exit on 45th Street.
Recommendation: To approve request.
4) Request from Gary Heiden, Gordon Cooper Vo-Tech, 1 John C. Bruton Blvd., to install a warning sign “Cross Traffic Does Not Stop” at the south exit of the school.
Recommendation: To deny request.
5) Request from concerned citizen to block off the dead-end on Ada Street.
Recommendation: To approve request
6) Request from Robert McClure, Central Plastics Company, 36508 W. Independence, to install a “Watch for Pedestrian Traffic” sign at the east entrance.
Recommendation: Item pulled from agenda at Mr. McClure’s request.
2. Mayor’s Presentation:
“Constitution Week”
September 17 – 23, 2005
Recognition of Terri A. Clark and Starla Ann Howard as Oklahoma Teacher of the Year finalist.
3. Consider setting Monday, October 31, 2005, as the official trick-or-treat night in the City of Shawnee.
4. Consider authorizing city manager to deploy city resources for Hurricane Katrina disaster relief.
5. Discuss redrawing present ward boundaries.
6. Consider final payment for Bell Street Project. Pgs. 85-96
7. Update from staff regarding engineering projects.
8. Consider Memorandum of Understanding between District Attorney’s Office and Shawnee Police Department for services to victims of domestic violence and sexual assault in Shawnee. Pgs. 97-100
9. Consider proposal from F.P.M. Company for engineering work to design an HVAC system.
10. Consider governmental services agreement between the City and Shawnee Civic and Cultural Development Authority. Pgs. 101-104
11. Consider an ordinance establishing a twenty-five year non-exclusive franchise to Oklahoma Gas and Electric Company to allow the company to produce, transmit, distribute and sell electricity to customers within the City and repealing Ordinance No. 2204NS. Pgs. 105-107
12. Consider a resolution calling for a special election to determine whether the electorate of the City of Shawnee will approve the twenty-five year franchise created by Ordinance No. 2216NS for Oklahoma Gas and Electric Company. Pgs. 108-110
13. Consider an ordinance repealing the prohibitions and restrictions on A-frame, sandwich signs and swinger signs. Pgs. 111
The current sign code restricts the use of "A-frame" and swinging signs. Staff's assumption is that this is a safety issue. Since the signs are not anchored into the ground, they could fall. Signs in the sight triangle could become a view obstruction. An alternative to striking the wording would allow for signs below 30 inches or above 8 feet.
14. Consider a resolution authorizing the execution of Project Agreement for Federal-aid Project Number STP-163E(176)EH (Airport Trails Extension and Safety Improvements) with the Oklahoma Department of Transportation. Pgs. 112-130
15. Consider a resolution authorizing the execution of Project Agreement for Federal-aid Project Number STP-163E(177)EH (Shawnee Trails Master Plan Transportation Enhancement Project) with the Oklahoma Department of Transportation. Pgs. 131-150
16. Consider a resolution authorizing the execution of a Project Agreement SAP-163C(136) with Oklahoma Department of Transportation for MacArthur Street Paving Project from Leo Street to Highway 177. Pgs. 151-156
17. Consider Bids: Pgs. 157-163
a. One Walk Behind Concrete Saw (award)
b. Screw Pump Repair – Southside Water Treatment Plant (open)
18. New Business (Any matter not known about or which could not have been reasonably foreseen
prior to the time of posting agenda)
19. Administrative Reports
20. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
21. Consider an Executive Session for the following purposes:
a. City Manager’s performance evaluation pursuant to 25 O.S. §307(B)(1).
b. Update on contract with International Association of Firefighters Local No. 1628 pursuant to 25 O.S. §307(B)(2)
22. Consider matters discussed in Executive Session:
a. City Manager’s performance evaluation pursuant to 25 O.S. §307(B)(1).
b. Update on contract with International Association of Firefighters Local No. 1628 pursuant 25 O.S. §307(B)(2).
23. Commissioners Comments
24. Adjournment
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