The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, March 21, 2005 at 5:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mills presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chuck Mills
Mayor
Tom Claybrook Tom Schrzan
Commissioner Ward 1 Commissioner Ward 2
Linda Peterson Bob Downing
Commissioner Ward 5-Vice Mayor Commissioner Ward 6
INVOCATION Reverend Mark McIntosh
Evangelistic Center
FLAG SALUTE Mayor Mills
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Acknowledge staff will proceed with the opening and consideration of bids as set forth in agenda item No. 8.
b. Minutes of the March 7, 2005 meeting.
c. Acknowledge the following reports and minutes:
* Sales Tax Report through March, 2005
* Utility Division report for February, 2005
* Shawnee Community Center report from the February, 2005 meeting
* Shawnee Beautification Committee minutes from the February 7, 2005 meeting
* Shawnee Urban Renewal Authority minutes from the February 23, 2005 meeting.
d. Authorize staff to advertise for bids for Country Club lift station motor and pump.
A motion was made by Vice Mayor Peterson, seconded by Commissioner Downing, to approve the Consent Agenda Item No. 1 (a-d). Motion carried.
AYE: Peterson, Downing, Claybrook, Schrzan, O’Neal, Mills, Hadley
NAY: None
AGENDA ITEM NO. 2: Mayor’s Proclamations and Presentations.
“Arbor Day”
April 21, 2005
(accepted by Tom Terry, Mayor’s Beautification Committee member)
“Fair Housing Month
April, 2005
(accepted by Community Development Director Mike Wolf)
Mayor’s Presentation of Resolutions of Appreciation to the following firemen for their loyal service to the City of Shawnee.
a. Michael Breed
Resolution No. 6224 was introduced and the title read aloud.
Resolution No. 6224 entitled “A resolution expressing appreciation to Michael K. Breed for over 23 years of loyal service to the City of Shawnee, Oklahoma; directing that said resolution be spread upon the official records of the City of Shawnee, Oklahoma; and authorizing a copy be presented to Michael K. Breed.”
b. Don Manion
Resolution No. 6225 was introduced and the title read aloud.
Resolution No. 6225 entitled “A resolution expressing appreciation to Donald L. Manion for over 9 years of loyal service to the City of Shawnee, Oklahoma; directing that said resolution be spread upon the official records of the City of Shawnee, Oklahoma; and authorizing a copy be presented to Donald L. Manion.”
c. Wesley Treece
Resolution No. 6226 was introduced and the title read aloud.
Resolution No. 6226 entitled “A resolution expressing appreciation to Wesley E. Treece for over 13 years of loyal service to the City of Shawnee, Oklahoma; directing that said resolution be spread upon the official records of the city of Shawnee, Oklahoma; and authorizing a copy be presented to Wesley E. Treece.”
A motion was made by Vice Mayor Peterson, seconded by Commissioner O’Neal, to approve the Title and Resolution Nos. 6224, 6225, and 6226. Motion Carried.
AYE: Peterson, O’Neal, Mills, Hadley, Downing, Claybrook, Schrzan
NAY: None
Thereupon Mayor Mills declared Resolution No. 6224, 6225, and 6226 duly passed and adopted.
AGENDA ITEM NO. 3: City Manager’s Presentation to Employee of the Month. (Cheryl Nichols, Shawnee Police Dispatcher).
City Manager Jim Collard presented a plaque and gift certificate to Cheryl Nichols, Police Dispatcher, as the March employee of the month in recognition of her excellent and dedicated service to the City of Shawnee.
Ms. Nichols, a 28-year employee of the Shawnee Police Department, was present for the acceptance.
AGENDA ITEM NO. 4: City Manager’s introduction of Candie Swinney as the new Community Relations Officer for City of Shawnee.
City Manager Jim Collard introduced Police Officer Candie Swinney as the new Community Relations Officer for the City of Shawnee.
Police Officer Swinney gave a brief report on the activities she has already been involved with such as neighborhood concerns, women safety programs, business and school contacts. She welcomed the citizenry to contact her with their concerns.
AGENDA ITEM NO. 5: Consider a resolution approving transfer of cable television permit from Falcon Cable d/b/a Charter Communications to Allegiance Communications.
According to staff notes, Allegiance Communications is negotiating with Charter Communications to purchase the cable television system serving Shawnee and the companies have requested the City Commission’s approval of the sale in accordance with the franchise agreement.
Resolution No. 6227 was introduced and the title read aloud.
Resolution No. 6227 entitled “A resolution of the City of Shawnee, Oklahoma approving the transfer of the cable franchise.”
A motion was made by Commissioner Downing, seconded by Commissioner Hadley, to approve the Title and Sections 1-6 of Resolution No. 6227. Motion carried.
AYE: Downing, Hadley, Peterson, Claybrook, Schrzan, O’Neal, Mills
NAY: None
Thereupon Mayor Mills declared Resolution No. 6227 duly passed and adopted.
AGENDA ITEM NO. 6: Public hearing and consider rezoning properties to allow location of communication towers at several school properties. (Continued from 11/15/04 and 12/6/04).
Mayor Mills declared the public hearing closed since the application for rezoning properties for communication towers on school properties was withdrawn as stated in a letter dated January 31, 2005 from Marilyn Bradford, Superintendent of Shawnee Public Schools.
AGENDA ITEM NO. 7: Consider the ten percent (10%) cuts on service contracts for current 2004-2005 fiscal year. (Shawnee Senior Citizens, District Attorney’s Office for Drug Task Force, Central Oklahoma Community Action Agency for municipal auditorium/community center and Downtown Shawnee)
At the request of Vice Mayor Peterson, this item was placed on the agenda for consideration after further analysis was done on the budget.
City Treasurer/Finance Director Becky Cragin spoke to the Commission regarding the organizations that took a ten percent (10%) budget cut in their service contracts with the City of Shawnee for the FY 2004-05.
She noted that the City’s overall budget had not been lowered the ten percent (10%) as promised, so it was staff’s recommendation to reinstate the ten percent (10%) for those service contracts.
Vice Mayor Peterson emphasized that by taking action tonight would not obligate the City for the next fiscal year.
A motion was made by Commissioner Downing, seconded by Commissioner Schrzan, to approve staff’s recommendation to reinstate the original budgets to the service contracts for FY 2004-05 as follows:
Central Oklahoma Community Action Total 10% Reinstated $4,800.00
Senior Citizens of Shawnee “ “ $4,300.00
Downtown Shawnee “ “ $4,250.00
District Attorney’s Drug Task Force “ “ $2,000.00
Motion carried.
AYE: Downing, Schrzan, O’Neal, Mills, Hadley, Peterson, Claybrook
NAY: None
AGENDA ITEM NO. 8: Consider Bids and Proposals.
a. Expanded Security Camera Monitoring/Recording and Access Control (Award)
A motion was made by Commissioner Downing, seconded by Vice Mayor Peterson, to award the bid for the expanded security camera/monitoring/recording and access control to Redhawk Industries, Oklahoma City, Oklahoma, in the amount of $55,374.00 as the lowest and best bid. Motion carried.
AYE: Downing, Peterson, Claybrook, Schrzan, O’Neal, Mills, Hadley
NAY: None
b. Emergency Management Mobile Command Post (Open)
BIDDER AMOUNT
McClain’s RV Superstores $37,408.00
Oklahoma City, OK
A motion was made by Commissioner Schrzan, seconded by Commissioner O’Neal, to defer the emergency management mobile command post bid to staff for review and recommendation at the next
AGENDA ITEM NO. 9: New Business. (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda)
There was no New Business.
AGENDA ITEM NO. 10: Administrative Reports.
Under Administrative Reports, the following staff gave reports:
*City Engineer John Krywicki updated the Commission on the street projects; pipebursting; 27” raw water line; and Red, White and Blue celebration to be held on Friday, July 1, 2005
*Utility Director Afsaneh Jabbar gave a progress report on the sludge pond; clarifers; enhanced coagulation ozone and related testing modification of operational procedures
*City Treasurer/Finance Director Becky Cragin gave an update on the auditor’s observations as part of the audit and management is in the process of complying with the requirements; a notice to accept bids for the city’s employee health insurance was placed in the newspaper to be opened at the Commission meeting on April 18; and the budget retreat would be held on Saturday, March 26.
By consensus, the Commission changed the beginning time on the Special Call from 9:00 a.m. to 8:00 a.m. as determined at the previous meeting.
*City Manager Jim Collard noted the interviews for the four finalists for the Police Chief position will begin this week and each one interviewed will appear in front of the public for a question and answer session.
Mr. Collard also added that work was being done on the City Hall’s phone system.
AGENDA ITEM NO. 11: Citizens Participation. (A five minute limit per person) (A fifteen-minute limit per topic)
Under Citizens Participation, Commissioner O’Neal introduced Shawnee High School student Jamille Payne and he told about the “No Child Left Behind” program where students were participating in the palm pilot project
*Patricia Fisher Simmons, Woodsong resident, addressed the Commission in opposition to sidewalks in her neighborhood
*Ron Pentecost, BFI Facility Manager, wanted to share concerns regarding persons in the tree and grass trimming businesses leaving large numbers of garbage bags at residences for BFI to pick up and he also reminded everyone of the April 9th community clean up day.
*Andy Dearth, Charter Communications manager, apologized for not being in attendance at the time his item was heard earlier in the meeting; but would answer any questions; and
*Ms. Jerry Jones, President of Downtown Shawnee, thanked the City Commission for restoring the ten percent to Downtown’s budget.
AGENDA ITEM NO. 12: Consider an Executive Session to discuss pending claim of Bryant Builders and Westchester Development pursuant to 25 O.S. §307B(4).
A motion was made by Commissioner Downing, seconded by Commissioner Schrzan, that the Commission go into Executive Session to discuss a pending claim of Bryant Builders and Westchester Development pursuant to 25 O.S. §307B(4). Motion carried.
AYE: Downing, Schrzan, O’Neal, Mills, Hadley, Peterson, Claybrook
NAY: None
CITY COMMISSION NOW IN EXECUTIVE SESSION AT 7:07 P.M. WITH ALL COMMISSIONERS PRESENT.
CITY COMMISSION RECONVENED IN REGULAR SESSION AT 8:17 P.M. WITH ALL COMMISSIONERS PRESENT.
AGENDA ITEM NO. 13: Consider action taken in Executive Session regarding pending claim of Bryant Builders and Westchester Development pursuant to 25 O.S. §307B(4).
A motion was made by Vice Mayor Peterson, seconded by Commissioner O’Neal, that due to various factors, that relief be granted as requested on the current Ordinance No. 2052NS, in the case of Bryant Builders’ Windsong Addition and Westchester Development’s The Timbers Addition adding that “relief” means sidewalks would not be required in these subdivisions. Motion carried.
AYE: Peterson, O’Neal, Mills, Hadley, Downing, Claybrook, Schrzan
NAY: None
After the vote, City Attorney John Canavan stressed that the current sidewalk ordinance was still in full force and effect and the relief was for only the Windsong and Timbers subdivisions.
AGENDA ITEM NO. 14: Commissioners Comments.
There were no Commissioners Comments.
AGENDA ITEM NO. 15: Adjournment.
There being no further business to come before the meeting, a motion was made by Commissioner Downing, seconded by Commissioner Schrzan, that the meeting be adjourned. Motion carried. (8:21 p.m.)
AYE: Downing, Schrzan, O’Neal, Mills, Hadley, Peterson, Claybrook
NAY: None
______________________________
CHUCK MILLS, MAYOR
(SEAL)
ATTEST:
_____________________________
DIANA HALLOCK, CITY CLERK
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