AGENDA
BOARD OF CITY COMMISSIONERS
AUGUST 16, 2004 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Milo Steffen
First Christian Church
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 15.
b. Minutes of the August 2, 2004 meeting.
c. Budget amendments in 2003 CDBG Entitlement Grant Fund, 2002 CDBG Entitlement Grant Fund, 2001 CDBG Entitlement Grant Fund, 1999 CDBG Entitlement Grant Fund and 2002 Home Grant Fund.
d. Transfer of Appropriations in General Fund, Street Improvement Fund, Shawnee Municipal Authority and Shawnee Airport Authority.
e. Acknowledge the following reports and minutes:
Sales Tax Report through August, 2004
Utility Division Report for the month of July, 2004
City Clerk report for the month of July, 2004
Shawnee Community Center report for the month of July, 2004
Shawnee Urban Renewal Authority minutes from the July 20, 2004 meeting
Planning Commission minutes from the July 7, 2004 meeting.
Sister Cities Council minutes from the July 13, 2004 meeting
Civic and Cultural Development Authority minutes from the June 17, 2004 meeting
f. Lakesite Lease:
Renewal:
Lot 8, Coffman Tract
M.W. Brooks, Jr.
P.O. Box 15347
Del City, OK 73115
Transfers:
Lot 8, North School Tract
To: Marvin & Sharon Clark
2632 S.W. 90th Place
Okla. City, OK 73159
From: Tommy & Janet Williams
2531 Weedn Blvd.
Purcell, OK 73080
Lot C, North School Tract
To: Ronald J. Spears
933 Pruitt Dr.
Okla. City, OK 73170
From: Mark & Leilani Rose
7104 Lakefront Drive
Midwest City, OK 73132
g. Approve Resolution No. 6203 the Official Ballot casting a vote for Cathy Keller as Trustee of the Oklahoma Municipal Retirement Fund.
h. Acknowledge letter from United States Senate recognizing Shawnee as a Tree City USA for 2004 by the National Arbor Foundation.
2. Welcome by Mayor Mills on behalf of the City of Shawnee to City Manager Jim Collard.
3. City Manager’s Presentation to Employee of the Month (Rachel Reavis, Customer Service Supervisor).
4. Presentation of annual report by Gordonna Rowell of Convention and Visitors Bureau.
5. Presentation by Reverend Cliff Briscoe regarding a day home for the homeless and the Simon Peter ministry.
6. Consider appeal of Jack Cupp of the Administrative Hearing Officer’s order regarding property located at 633 W. Dewey.
7. Consider appeal of Ronnie Golden of the Administrative Hearing Officer’s decision regarding property located at 431 N. Aydelotte.
8. Public hearing and consider an ordinance to rezone property located at 7906 N. Kickapoo from A-1; Agricultural District to A-1P; Agricultural District with Conditional Use Permit to allow a manufactured home on location. (Applicant: Claude & Sammie Davidson)
9. Public hearing and consider an ordinance to rezone property located at 1701 Airport Drive from R-3; Multi-Family Residential District and C-3; Automotive and Commercial Recreation District to Planned Unit Development (PUD) with mixed zoning to permit commercial and multi-family residential development. (Applicant: Terry Carty/Carland Development)
10. Consider approval of final plat of “Legacy Park” located at 1701 Airport Drive. (Applicant: Terry Carty/Carland Development).
11. Consider approval of the preliminary plat of the Orchards II Addition located south of Bradley and east of Center. (Applicant: JW. Burnley of Shared Funding LLC).
12. Consider approval of the final plat of Section I, Kickapoo and I-40 Commercial Center located at the Northwest Corner of Kickapoo and 45th Streets. (Applicant: State School Land Trust).
13. Consider an ordinance relating to possession or sale of drug related paraphernalia.
14. Consider directing staff to proceed with the termination of lease at Belcher Tract, Lot 5 at Shawnee Lake.
15. Consider Bids:
a. Shawnee Regional Airport Security Fencing
b. Surplus vehicles (open)
16. New Business (Any matter not known about or which could not have been reasonably
foreseen prior to the time of posting
agenda)
17. Administrative Reports
18. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
19. Commissioners Comments
20. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
AUGUST 16, 2004 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of the August 2, 2004 meeting Pgs. 1-2
b. Confirm action taken under City Commission Agenda Item No. 1(d) regarding the approval of a Transfer of Appropriations in the Shawnee Municipal Authority.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
AUGUST 16, 2004 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of August 2, 2004 meeting Pgs. 1-2
b. Confirm action taken under City Commission Agenda Item No. 1(d) regarding a Transfer of Appropriation in the Shawnee Airport Authority.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
AUGUST 16, 2004 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 15.
b. Minutes of the August 2, 2004 meeting. Pgs. 1-11
c. Budget amendments in 2003 CDBG Entitlement Grant Fund, 2002 CDBG Entitlement Grant Fund, 2001 CDBG Entitlement Grant Fund, 1999 CDBG Entitlement Grant Fund and 2002 Home Grant Fund. Pgs. 12-16
d. Transfer of Appropriations in General Fund, Street Improvement Fund, Shawnee Municipal Authority and Shawnee Airport Authority. Pgs. 17-22
e. Acknowledge the following reports and minutes:
Sales Tax Report through August, 2004 Pg. 23
Utility Division Report for the month of July, 2004 Pgs. 24-34
City Clerk report for the month of July, 2004 Pgs. 35-36
Shawnee Community Center report for the month of July, 2004 Pgs. 37-38
Shawnee Urban Renewal Authority minutes from the July 20, 2004 meeting Pgs. 39-41
Planning Commission minutes from the July 7, 2004 meeting Pgs. 42-44
Sister Cities Council minutes from the July 13, 2004 meeting Pgs. 45-48
Civic and Cultural Development Authority minutes from the June 17, 2004 meeting Pgs. 49-57
f. Lakesite Lease: Pgs. 58-70
Renewal:
Lot 8, Coffman Tract
M.W. Brooks, Jr.
P.O. Box 15347
Del City, OK 73115
Transfers:
Lot 8, North School Tract
To: Marvin & Sharon Clark
2632 S.W. 90th Place
Okla. City, OK 73159
From: Tommy & Janet Williams
2531 Weedn Blvd.
Purcell, OK 73080
Lot C, North School Tract
To: Ronald J. Spears
933 Pruitt Dr.
Okla. City, OK 73170
From: Mark & Leilani Rose
7104 Lakefront Drive
Midwest City, OK 73132
g. Approve Resolution No. 6203 the Official Ballot casting a vote for Cathy Keller as Trustee of the Oklahoma Municipal Retirement Fund. Pg. 71
h. Acknowledge letter from United States Senate recognizing Shawnee as a Tree City USA for 2004 by the National Arbor Foundation. Pg. 72
2. Welcome by Mayor Mills, on behalf of the City of Shawnee, to City Manager Jim Collard.
3. City Manager’s Presentation to Employee of the Month (Rachel Reavis, Customer Service Supervisor).
4. Presentation of annual report by Gordonna Rowell of Convention and Visitors Bureau.
5. Presentation by Reverend Cliff Briscoe regarding a day home for the homeless and the Simon Peter ministry.
6. Consider appeal of Jack Cupp of the Administrative Hearing Officer’s order regarding property located at 633 W. Dewey. Pgs. 73-85
On December 4, 2003, the Hearing Officer ordered that the structure be secured immediately and that a rehab permit be obtained prior to February 5, 2004 and all construction complete by May 6, 2004. No permit was obtained, so a second hearing was scheduled for February 19th. At that hearing, the case was continued until March 4th to obtain all electric and plumbing permits required for the construction. On July 22, 2004, a third hearing was held where the Hearing Officer concluded that the dwelling should be condemned and ordered that the structure be razed and removed. The structure can and should be remodeled, but the owner hasn't cooperated with city staff in this process.
7. Consider appeal of Ronnie Golden of the Administrative Hearing Officer’s decision regarding property located at 431 N. Aydelotte. Pgs. 86-93
This property was condemned and ordered to be razed and removed at a July 29, 2004 hearing. The owner failed to adhere to a previous order to obtain a rehab permit by June 1, 2004 and clear the lot of trash and debris within 10 days. No permit was ever obtained nor has the property been cleaned.
8. Public hearing and consider an ordinance to rezone property located at 7906 N. Kickapoo from A-1; Agricultural District to A-1P; Agricultural District with Conditional Use Permit to allow a manufactured home on location. (Applicant: Claude & Sammie Davidson) Pgs. 94-101
The Planning Commission recommends approval of the Conditional Use Permit to locate a manufactured home in A-1, Agricultural, with the condition that it be removed within 5 years. The applicant agreed to the condition because the need for the dwelling is to allow his granddaughters to attend OBU. The youngest will be a freshman this fall.
9. Public hearing and consider an ordinance to rezone property located at 1701 Airport Drive from R-3; Multi-Family Residential District and C-3; Automotive and Commercial Recreation District to Planned Unit Development (PUD) with mixed zoning to permit commercial and multi-family residential development. (Applicant: Terry Carty/Carland Development) Pgs. 102-112
The Planning Commission recommends approval with the requirement that a fence be constructed around the R-3, Multi-family, area when it is constructed. There is a sight-proof fencing requirement tied to commercial development when it abuts residential. The PUD varies the minimum frontage requirements of R-3 and C-3 and the sight-proof fencing, but will provide more landscaping and establishes minimum design specifications. The developer proposes to improve the city's existing detention area to the north, which will alleviate many of their drainage problems. An agreement will be brought to the Commission at a later date.
10. Consider approval of final plat of “Legacy Park” located at 1701 Airport Drive. (Applicant: Terry Carty/Carland Development). Pgs. 113-124
The Legacy Addition Final Plat is a single lot subdivision representing the R-3 (multi-family) area in the middle of the overall development. The proposal is to relocate some internal public water lines and to redirect a store sewer line to drain into the off-site detention area. The plat conforms to the PUD layout and design. The Planning Commission recommends approval.
11. Consider approval of the preliminary plat of the Orchards II Addition located south of Bradley and east of Center. (Applicant: JW. Burnley of Shared Funding LLC). Pgs. 125-127
The Planning Commission recommends approval of the preliminary plat of the Orchards II Addition with the requirement that the developer loop the water line back to Bradley and that better drainage information is provided to the City Engineer prior to construction. The construction plans have not been submitted, but will include the finish grades for the property. The water line revision has been submitted.
12. Consider approval of the final plat of Section I, Kickapoo and I-40 Commercial Center located at the Northwest Corner of Kickapoo and 45th Streets. (Applicant: State School Land Trust). Pgs. 128-130
The Planning Commission recommends approval of the Kickapoo & I-40 Commercial Center Addition, Section 1 with the requirement that the existing gas line be placed in a public utility easement, which can be reflected on the mylar copy. This is a single lot subdivision on 1.44 acres at the NW corner of 45th and Kickapoo. The driveways are located as far away from the signalized intersection as possible and will utilize joint access driveways. Seventy feet of right-of-way is being dedicated along Kickapoo to allow for the City and ODOT to widen Kickapoo to five lanes.
13. Consider an ordinance relating to possession or sale of drug related paraphernalia. Pgs. 131-133
14. Consider directing staff to proceed with the termination of lease at Belcher Tract, Lot 5 at Shawnee Lake. Pgs. 134-139
Staff has concluded that the lessee has violated his lake lot lease on several accounts. The adjoining residents have complained on numerous occasions of intimidation and harassment from the occupant. The dwelling has been enlarged without a permit and numerous electrical violations were observed by the building inspector. There have been so many violations over the last several years that the Community Development Department is recommending that this lease be terminated and asking the Commission to start the eviction procedure.
15. Consider Bids: Pgs. 140-142
a. Shawnee Regional Airport Security Fencing (award)
b. Surplus vehicles (open)
16. New Business (Any matter not known about or which could not have been reasonably
foreseen prior to the time of posting
agenda)
17. Administrative Reports
18. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
19. Commissioners Comments
20. Adjournment
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