AGENDA
BOARD OF CITY COMMISSIONERS
JULY 19, 2004 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Larry D. Sparks
Chaplain, Unity Health Center
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Minutes of the June 25, June 26, June 28 and July 6, 2004 meetings.
b. Budget amendments in 1999 CDBG Entitlement Grant Fund, 2001 CDBG Entitlement Grant Fund, 2002 CDBG Entitlement Grant Fund, 2003 CDBG Entitlement Grant Fund, and 2002 HOME Grant Fund.
c. Acknowledge the following reports and minutes:
Sales Tax Report through July, 2004
Utility Division Report for the month of June, 2004
City Clerk report for the month of June, 2004
Warrant Officer activity report for the month of June, 2004
Shawnee Community Center report from the month of June, 2004 and quarterly report for April, May, & June, 2004.
Shawnee Public Library minutes from the April 13, 2004 meeting.
Shawnee Urban Renewal Authority minutes from the June 22, 2004 meeting
Planning Commission minutes from the June 2, 2004 meeting.
Sister Cities Council minutes from the June 8, 2004 meeting
d. Lakesite Lease:
Renewals:
Lot 4, Bodkin Tract
Ronald Cook
P.O. Box 622
Shawnee, OK 74802-0622
Lot 12, Eckel Tract
Ray & Peggy Downey
P.O. Box 3068
Shawnee, OK 74802-3068
Transfer:
Lot 8, Eckel Tract
To: Henry & Bonnie Davis
4600 S. McKinley
Okla. City, OK 73109
From: Jeffry & Debra Wesley
10605 N.W. 41st
Yukon, OK
e. Approve mortgage of leasehold interest of Shawnee Lake Hart Tract, Lot 6 to First United Bank with reservation of city right of approval of transfer.
f. Acknowledge letter of resignation from Terry Compton as city treasurer/finance director.
2. City Manager’s Presentation to Employee of the Month (Mike Roberts – Warrant Officer).
3. Consider a resolution to Mark Ingersoll for his 38 years of service to City of Shawnee.
4. Presentation by Carrier Heat & Air regarding replacement of HVAC unit at Shawnee City Hall.
5. Consider action regarding replacement of HVAC unit at Shawnee City Hall.
6. Public hearing and consider an ordinance closing the rights-of-way of streets and alleys in the Riverside Addition located north of Hardesty Road and west of Harrison Street. (Applicant: Citizen Potawatomi Nation)
7. Consider recommendation from the Beautification Committee to direct staff to solicit Requests for Qualifications for a design professional to design a skate park located in the SE corner of Woodland Park
8. Consider recommendation from the Beautification Committee to authorize staff to work with O.B.U. and O.G&E. in preparing an application for 2004 transportation enhancement funds through the Oklahoma Department of Transportation.
9. Consider approval of 2004-2005 contract with International Association of Firefighters.
10. Discuss additional options regarding location of Regional Park/Sports Complex with further directions to staff.
11. Consider appointment of Diana Hallock, City Clerk, as acting city manager.
12. Consider appointment of Rhonda Masquat as acting city treasurer/finance director.
13. New Business (Any matter not known about or which could not have been reasonably
foreseen prior to the time of posting
agenda)
14. Administrative Reports
15. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
16. Commissioners Comments
17. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
JULY 19, 2004 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of the July 6, 2004 meeting Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
JULY 19, 2004 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of July 6, 2004 meeting Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
JULY 19, 2004 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Minutes of the June 25, June 26, June 28 and July 6, 2004 meetings. Pgs. 1-21
b. Budget amendments in 1999 CDBG Entitlement Grant Fund, 2001 CDBG Entitlement Grant Fund, 2002 CDBG Entitlement Grant Fund, 2003 CDBG Entitlement Grant Fund, and 2002 HOME Grant Fund. Pgs. 22-27
c. Acknowledge the following reports and minutes:
Sales Tax Report through July, 2004 Pg. 28
Utility Division Report for the month of June, 2004 Pgs. 29-40
City Clerk report for the month of June, 2004 Pgs. 41-42
Warrant Officer activity report for the month of June, 2004 Pg. 43
Shawnee Community Center report from the month of June, 2004 and quarterly report for April, May, & June, 2004. Pgs. 44-47
Shawnee Public Library minutes from the April 13, 2004 meeting. Pg. 48
Shawnee Urban Renewal Authority minutes from the June 22, 2004 meeting Pgs. 49-51
Planning Commission minutes from the June 2, 2004 meeting. Pgs. 52-55
Sister Cities Council minutes from the June 8, 2004 meeting. Pgs. 56-58
d. Lakesite Lease: Pgs. 59-69
Renewals:
Lot 4, Bodkin Tract
Ronald Cook
P.O. Box 622
Shawnee, OK 74802-0622
Lot 12, Eckel Tract
Ray & Peggy Downey
P.O. Box 3068
Shawnee, OK 74802-3068
Transfer:
Lot 8, Eckel Tract
To: Henry & Bonnie Davis
4600 S. McKinley
Okla. City, OK 73109
From: Jeffry & Debra Wesley
10605 N.W. 41st
Yukon, OK
e. Approve mortgage of leasehold interest of Shawnee Lake Hart Tract, Lot 6 to First United Bank with reservation of city right of approval of transfer. Pgs. 70-72
f. Acknowledge letter of resignation from Terry Compton as city treasurer/finance director. Pg. 73
2. City Manager’s Presentation to Employee of the Month (Mike Roberts – Warrant Officer).
3. Consider a resolution to Mark Ingersoll for his 38 years of service to City of Shawnee. Pg. 74
4. Presentation by Carrier Heat & Air regarding replacement of HVAC unit at Shawnee City Hall.
5. Consider action regarding replacement of HVAC unit at Shawnee City Hall. Pgs. 75-98
6. Public hearing and consider an ordinance closing the rights-of-way of streets and alleys in the Riverside Addition located north of Hardesty Road and west of Harrison Street. (Applicant: Citizen Potawatomi Nation) Pgs. 99-106
The Planning Commission unanimously recommends closing the rights-of-way and alleys within the Riverside Addition. The area is located totally within the floodway and is used for agricultural purposes.
7. Consider recommendation from the Beautification Committee to direct staff to solicit Requests for Qualifications for a design professional for the design a skate park located in the SE corner of Woodland Park
The Beautification Committee discussed the need for a skate park with an advocacy group. There are many skaters around town who have to use curbs, stairs, railings, etc. and a park would allow them to play in a safer environment. A skate park professional would work with the public and the user groups to design elements that the community wants and can afford. Staff estimates the cost to be around $20,000 which can be funded as a Capital Expense item.
8. Consider recommendation from the Beautification Committee to authorize staff to work with O.B.U. and O.G&E. in preparing an application for 2004 transportation enhancement funds through the Oklahoma Department of Transportation.
The Beautification Committee recommends preparing an application for TEA-21 funds to connect the walking trails at the airport with the OBU and St. Gregory's campuses. The streetscape project would further the city's efforts to improve the entryways into the community and carry the MacArthur project along Kickapoo which is planned for widening in the future.
9. Consider approval of 2004-2005 contract with International Association of Firefighters. Pg. 107 (Contract provided to Commissioners with agenda packets)
10. Discuss additional options regarding location of Regional Park/Sports Complex with further directions to staff.
In late 2003, the City Commission approved an engineering contract with Cardinal Engineering to finalize the design and prepare cost estimates for the regional park located on the North Airport property. The school land site at Westech and Kickapoo was considered but would have to be leased. The other two options considered were properties that were privately owned (Acme & 45th and Acme & Westech). At that time, staff and the consulting architects recommended the school land site as the best location. In order to submit grant applications and solicit private donations for construction, staff recommends that the Commission take formal action on a specific site.
11. Consider appointment of Diana Hallock, City Clerk, as acting city manager.
12. Consider appointment of Rhonda Masquat as acting city treasurer/finance director.
13. New Business (Any matter not known about or which could not have been reasonably
foreseen prior to the time of posting
agenda)
14. Administrative Reports
15. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
16. Commissioners Comments
17. Adjournment
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