BOARD OF CITY COMMISSIONERS
MAY 3, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Mike McCauley
Northeast Freewill Baptist Church
FLAG SALUTE
1. Consider Approval of Minutes of April 19, 2004 meeting
2. Presentation of Resolutions of Appreciation and plaques to outgoing Mayor Chris Harden, Commissioner James Harrod and Commissioner Bob Weaver.
3. Swearing in of Mayor and Commissioners by Municipal Judge Robert H. Jones and presentation of Certificates of Election.
RECESS FOR RECEPTION FOR OUTGOING AND INCOMING MAYOR AND COMMISSIONERS
RECONVENE
4. Commission Appointment of a Vice Mayor (per Article III, Section 6 of City Charter).
5. Consider Approval of Consent Agenda
a. Budget Amendments in Capital Improvement Fund, General Fund, Shawnee Municipal Authority Fund and 2002 Home Grant Fund
b. Transfers of Appropriations in General Fund
c. Acknowledge the following minutes:
* Shawnee Urban Renewal Authority minutes from the April 6, 2004 meeting
* Civic and Cultural Development Authority minutes from the March 18, 2004 meeting
d. Lakesite Leases:
Renewal:
Lot 8, Mosler Tract
Robert Gill & Cynthia Crook
102 Martin Luther
Oklahoma City, OK 73117
Transfers:
Lots 11 & 12 Hart Tract
To: Steve & Sheila Walker From: Ronnie Campbell
25115 Cowboy Lane 107 N. Beard
Tecumseh, OK 74873 Shawnee, OK 74801
e. Acknowledge Charter Communications rate justification filing for the introduction of new equipment.
f. Acknowledge Workers’ Compensation settlement to Richard Wakeman.
g. Authorize staff to advertise for bids the FY 2003-2004 Rehab Asphalt Streets Project.
h. Approve CDBG One-Year Action Plan for fiscal year 2004, beginning July 1 2004 through June 30, 2005.
6. Mayor’s Proclamations:
“Santa Fe Depot Centennial Celebration”
May 8, 2004
“Municipal Clerks Week”
May 2 – 8, 2004
“Public Works Week”
May 16 – 22, 2004
7. Consider allocating $5,000 to match Oklahoma Arts Council Grant for renovation of Mabee-Gerrer Museum.
8. Consider leasing airport property located at 1836 N. Kickapoo to Steven Quisenberry for use as a drive-by coffee and doughnut shop.
9. Consider workers’ compensation summary information regarding purchase of therapy equipment and motorized chair replacement for Jeff Rodgers.
10. Reconsider vote of April 19, 2004 concerning contract with District Attorney for Certified Forensic Interviewer. (Item requested by Commissioner Claybrook).
11. Consider contract with District Attorney regarding Certified Forensic Interviewer.
12. Consider hiring Cobb Engineering and Palmer Security Consulting to assist staff in preparing Vulnerability Assessment regarding public water system.
13. Consider a resolution requesting the Oklahoma Department of Transportation to concur in the programming of Kickapoo Street from Interstate 40 to 45th Street.
14. Consider a resolution requesting the Oklahoma Department of Transportation to concur in the programming of MacArthur Street from Kickapoo Street to Airport Drive.
15. Consider appointing Chuck Mills, Tom Claybrook and David Hadley to a review committee to review city manager applications.
16. New Business (Any matter not known about or which could /not have been reasonably foreseen
prior to the time of posting agenda)
17. Administrative Reports
18. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
19. Commissioners Comments
20. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE AIRPORT AUTHORITY
MAY 3, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Authority appointment of a Vice Chairman (per Article III, Section 6 of City Charter)
4. Consider approval of Consent Agenda
* Minutes of the April 19, 2004 meeting Pgs. 1-2
5. Administrative Reports
6. New Business
7. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
MAY 3, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Authority appointment of a Vice Chairman (per Article III, Section 6 of City Charter)
4. Consider approval of Consent Agenda
a. Minutes of April 19, 2004 meeting Pgs. 1-2
b. Confirm action taken under City Commission Agenda Item No. 5(a) regarding approval of Budget Amendment in Shawnee Municipal Authority Fund
5. Administrative Reports
6. New Business
7. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
MAY 3, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider Approval of Minutes of April 19, 2004 meeting Pgs. 1-23
2. Presentation of Resolutions of Appreciation and plaques to outgoing Mayor Chris Harden, Commissioner James Harrod and Commissioner Bob Weaver.
3. Swearing in of Mayor and Commissioners by Municipal Judge Robert H. Jones and presentation of Certificates of Election.
RECESS FOR RECEPTION FOR OUTGOING AND INCOMING MAYOR AND COMMISSIONERS
RECONVENE
4. Commission Appointment of a Vice Mayor (per Article III, Section 6 of City Charter).
5. Consider Approval of Consent Agenda
a. Budget Amendments in Capital Improvement Fund, General Fund, Shawnee Municipal Authority Fund and 2002 Home Grant Fund Pgs. 24-27
b. Transfers of Appropriations in General Fund Pgs. 28-29
c. Acknowledge the following minutes:
* Shawnee Urban Renewal Authority minutes from the April 6, 2004 meeting Pgs. 30-33
* Civic and Cultural Development Authority minutes from the March 18, 2004 meeting Pgs. 34-48
d. Lakesite Leases: Pgs. 49-58
Renewal:
Lot 8, Mosler Tract
Robert Gill & Cynthia Crook
102 Martin Luther
Oklahoma City, OK 73117
Transfers:
Lots 11 & 12 Hart Tract
To: Steve & Sheila Walker From: Ronnie Campbell
25115 Cowboy Lane 107 N. Beard
Tecumseh, OK 74873 Shawnee, OK 74801
e. Acknowledge Charter Communications rate justification filing for the introduction of new equipment. Pgs. 59-60
This is a new justification for the new Cable Cards that will allow people with Digital sets to lease a Cable Card instead of the need for the digital Converter. It does not affect any of the rates that went through earlier this year, but is for a new product that will be available in July of 2004.
f. Acknowledge Workers’ Compensation settlement to Richard Wakeman. Pg. 61
g. Authorize staff to advertise for bids the FY 2003-2004 Rehab Asphalt Streets Project. Pg. 62
h. Approve CDBG One-Year Action Plan for fiscal year 2004, beginning July 1 2004 through June 30, 2005. Pgs. 63-64
6. Mayor’s Proclamations:
“Santa Fe Depot Centennial Celebration”
May 8, 2004
“Municipal Clerks Week”
May 2 – 8, 2004
“Public Works Week”
May 16 – 22, 2004
7. Consider allocating $5,000 to match Oklahoma Arts Council Grant for renovation of Mabee-Gerrer Museum. Pg. 65
In April 2003, the Mabee Gerrer requested that the City apply for the Oklahoma Arts Council Community Challenge Grant in the amount of $5,000. There was a misunderstanding in that the museum staff believed that the city would budget the match ($5,000) requirement. The grant was awarded, but no money was budgeted. The museum requests that the Commission allocate $5,000 to cover the match requirement.
8. Consider leasing airport property located at 1836 N. Kickapoo to Steven Quisenberry for use as a drive-by coffee and doughnut shop. Pgs. 66-88
The annual rental is $1,512.00 or $126.00 monthly. This follows the 12% fair market rate as recommended by appraisal in 2001. Since that time however, the building has been demolished and the available square footage of this lot has been reduced. The reduction is due to a creek across the back of the property and the right-of-way along Kickapoo Street. Since this property has little rental value, the 12% rental rate of the reduced property value is probably the most we could expect and the tenant will be responsible for the maintenance. The Airport Advisory Board approved this lease on April 21, 2004.
9. Consider workers’ compensation summary information regarding purchase of therapy equipment and motorized chair replacement for Jeff Rodgers. Pgs. 89-94
10. Reconsider vote of April 19, 2004 concerning contract with District Attorney for Certified Forensic Interviewer. (Item requested by Commissioner Claybrook).
11. Consider contract with District Attorney regarding Certified Forensic Interviewer. Pgs. 95-96
12. Consider hiring Cobb Engineering and Palmer Security Consulting to assist staff in preparing Vulnerability Assessment regarding public water system. Pg. 97
13. Consider a resolution requesting the Oklahoma Department of Transportation to concur in the programming of Kickapoo Street from Interstate 40 to 45th Street. Pg. 98
14. Consider a resolution requesting the Oklahoma Department of Transportation to concur in the programming of MacArthur Street from Kickapoo Street to Airport Drive. Pg. 99
15. Consider appointing Chuck Mills, Tom Claybrook and David Hadley to a review committee to review city manager applications.
16. New Business (Any matter not known about or which could /not have been reasonably foreseen
prior to the time of posting agenda)
17. Administrative Reports
18. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
19. Commissioners Comments
20. Adjournment
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