The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, August 2, 2004 at 5:30 p.m., pursuant to notice duly posted as prescribed by law. Vice Mayor Peterson presided and called the meeting to order. Upon roll call, the following members were in attendance.
Linda Peterson
Commissioner Ward 5-Vice Mayor
Tom Claybrook Tom Schrzan
Commissioner Ward 1 Commissioner Ward 2
INVOCATION Reverend Emmitt Hazelwood
Chaplain, Unity Health Center
FLAG SALUTE Vice Mayor Peterson
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 7.
b. Minutes of the July 19, 2004 meeting.
c. Acknowledge the following minutes:
* Shawnee Urban Renewal Authority minutes from the July 7, 2004 meeting
* Traffic and Transportation minutes of the May 25, 2004 meeting
d. Lakesite Lease Renewals:
Lot 1, Green Tract
C. L. Shepherd
1614 N. Union
Shawnee, OK 74804
Lot 2, Green Tract
Betty Shepherd
1614 N. Union
Shawnee, OK 74804
Lot 4, North School Tract
Tony & Tanya Gentry
31813 Ingram Road
Shawnee, OK 74801
Lot A, Eckel Tract
Wayde & Barbara Berry
15205 Turtle Bay
Shawnee, OK 74801
Lot 1, Belcher Tract
L & H Investment
7101 SE 164th
Norman, OK 73071
e. Approve appointment of Tommi Bierd to replace Terry Compton as O.M.R.F. agent of record.
f. Authorize staff to submit an application to the Oklahoma Department of Emergency Management for the sub-grant of Emergency Management Performance Grant funds.
g. Acknowledge Charter Communication annual franchise assessment.
h. Acknowledge receipt of Trash-Off award for most trash picked up by city over 16,000 population.
i. Recommendations from the Traffic and Transportation Commission:
1) Request from Public Works staff to install 4-way stop sign at Bryan and Independence intersection.
Recommendation: To approve request with future plans for a turn lane for westbound traffic and traffic signals.
2) Request from Cecil Johnston requesting a “Dangerous Intersection” sign at Bryan and Independence intersection.
Recommendation: To deny request.
3) Request from Christina Sledge, 2005 N. Tucker, to install “Deaf Child at Play” signs on McKinley Street.
Recommendation: To approve request.
4) Request from Christina Sledge, 2005 N. Tucker, to reduce speed limit to 20 m.p.h. on Tucker Street.
Recommendation: To deny request.
j. Approve resolutions renewing lease purchase agreements for the following equipment:
1) Smartnet II Trunked Radio Systems Upgrade
Resolution No. 6198 entitled “A resolution approving renewal of a certain lease agreement with Motorola, Inc., Schaumburg, Illinois.
2) Incode Computer Software and Licenses
Resolution No. 6199 entitled “A resolution approving renewal of a certain lease agreement with BancFirst, Shawnee, Oklahoma.”
3) Backhoe Loader (Serial #31024093)
Resolution No. 6200 entitled “A resolution approving renewal of a certain lease agreement with BancFirst, Shawnee, Oklahoma.”
4) Backhoe Loader (Serial #31024482)
Resolution No. 6201 entitled “A resolution approving renewal of a certain lease agreement with BancFirst, Shawnee, Oklahoma.”
k. Mayor’s Appointments:
Tourism Advisory Committee
Appoint Michael Dodson to a 3-year term to expire 6/30/07
Beautification Committee
Appoint Commissioner David Hadley
A motion was made by Commissioner Downing, seconded by Commissioner Hadley, to approve Consent Agenda Item No. 1 (a-k), as presented. Motion carried.
AYE: Downing, Hadley, Peterson, Claybrook, Schrzan, O’Neal
NAY: None
Thereupon Vice Mayor Peterson declared Resolution Nos. 6198 – 6201 duly passed and adopted.
Public Works Director James Cole presented the Trash-Off award to Vice Mayor Peterson.
AGENDA ITEM NO. 2: Public hearing and consider application of GLB Exploration, Inc. for drilling permit for an area west of Patterson Road and south of Homer Lane.
Vice Mayor Peterson declared a public hearing in session to consider an application from GLB Exploration, Inc., Oklahoma City, Oklahoma, for a permit to drill an oil and gas well within the corporate limits of the City of Shawnee.
Vice Mayor Peterson inquired if any persons wished to be heard regarding said application.
Mr. Jim Endicott representative of GLB Exploration appeared in favor of the application.
Mr. Endicott answered questions from the Commissioners. He asked to be allowed to waive two requirements. One regarding notice and the other regarding the reserve pit. GLB requests to be allowed to use a line clay pit rather than steel. Don Lynch, Oil & Gas Inspector, stated that GLB Exploration has met all other city and state regulations.
Mr. Lynch spoke with other cities that had done business with GLB Exploration and all reported a good working relationship without problems.
Motion by Commissioner Downing, seconded by Commissioner Schrzan, that the application for a drilling permit of GBL, Exploration Inc. be approved based on staff’s recommendation to approve. Motion carried.
AYE: Downing, Schrzan, O’Neal, Hadley, Peterson, Claybrook
NAY: None
AGENDA ITEM NO. 3: Consider agreement between City of Shawnee and International Association of Firefighters for FY 2004-2005. (Deferred from 7/19/04 meeting).
Personnel Director Dave Chesher appeared to answer questions regarding the cost changes of the agreement between the City and the International Association of Firefighters.
A motion was made by Commissioner Claybrook, seconded by Commissioner Schrzan, to approve the agreement between the City of Shawnee and International Association of Firefighters for FY 2004-2005. Motion carried.
AYE: Claybrook, Schrzan, O’Neal, Hadley, Peterson, Downing
NAY: None
AGENDA ITEM NO. 4: Consider setting date of July 1, 2005 for Red, White and Blue Celebration.
Public Works Director James Cole advised that changing the date of next year’s 4th of July celebration to Friday, July 1, would save the City monies in overtime and also advised that the Friday night celebration this year was very successful.
A motion was made by Commissioner Downing, seconded by Commissioner Hadley, to set the date for the Red, White and Blue Celebration for next year for July 1, 2005. Motion carried.
AYE: Downing, Hadley, Peterson, Claybrook, Schrzan, O’Neal
NAY: None
AGENDA ITEM NO. 5: Consider an Ordinance No. 2171NS amending the dates for the municipal election filing periods, general election and general run-off election to be held on the same dates as the state-wide filing period, primary election and run-off primary election.
City Attorney John Canavan explained that charter cities were being required to change their municipal elections to mirror state elections. This ordinance would place elections in August primary elections and the September primary run-off elections which are approximately five weeks apart.
Ordinance No. 2171NS was introduced and the title read aloud.
Ordinance No. 2171NS entitled “An ordinance relating to Municipal Elections in the City of Shawnee; amending Sections 2, 4, and 8 of Article XIV of the Charter of the City of Shawnee, Oklahoma changing the time for holding the General Election to the same date as the statewide Primary Election to be held that year; changing the time for holding the General Runoff Election to the same date as the statewide Runoff Primary Election to be held that same year; changing the filing period of candidates for city office to the same filing period as those candidates for State and Federal office as set for that same year; fixing the effective date and providing for severability.”
A motion was made by Commissioner Schrzan, seconded by Commissioner Claybrook, that the Title and Sections 1-5, be approved. Motion carried.
AYE: Schrzan, Claybrook, O’Neal, Hadley, Peterson, Downing
NAY: None
Thereupon Vice Mayor Peterson declared Ordinance No. 2171NS duly passed and adopted.
AGENDA ITEM NO. 6: Consider a resolution calling for a special election to be held November 2, 2004 to adopt Ordinance No. 2171NS, changing the city dates for its filing period, general election and general run-off election to the same dates as the state-wide filing period, primary election and run-off primary election for the same year with an effective date of January 1, 2005.
City Attorney John Canavan explained that in efforts to keep our charter current, this resolution would allow for the placing of this item on the November ballot.
Resolution No. 6202 was introduced and the title read aloud.
Resolution No. 6202 entitled “A resolution calling and providing for the holding of a special election in the City of Shawnee, Oklahoma, for the purpose of adopting an ordinance changing the times for the filing period for city elections to the same as that for statewide elections; changing the time for the City’s general election to the same as the statewide primary election; changing the time for the city’s general runoff election to the same time as the statewide runoff primary election for that year; providing for said election to be conducted by the Pottawatomie County Election Board; and providing for voting by absentee ballot.”
A motion was made by Commissioner Hadley, seconded by Commissioner Downing, that the Title and Sections 1-4, be approved. Motion carried.
AYE: Hadley, Downing, Claybrook, Schrzan, O’Neal, Peterson
NAY: None
Danny Wright Dozer & Pipeline, Inc. $177,742.00
Hinton, OK
Resource Builders, LLC $165,928.00
Edmond, OK
McKee Utility Contractors $341,729.00
Prague, OK
A motion was made by Commissioner Downing, seconded by Commissioner Schrzan, to defer all bids received on the Airport Perimeter Fence Project to staff for review and recommendation at the next meeting. Motion carried.
AYE: Downing, Schrzan, O’Neal, Hadley, Peterson, Claybrook
NAY: None
AGENDA ITEM NO. 8: New Business. (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda)
There was no New Business.
AGENDA ITEM NO. 9: Administrative Reports.
Public Works Director James Cole reported that the restrooms at Kidspace Park were open and in use.
AGENDA ITEM NO. 10: Citizens Participation (A five minute limit per person) (A fifteen minute limit per topic)
Mr. Richard Boyd, 1700 Block of Louisa, urged the Commission to find a solution to the people congregating on weekends in front of the businesses on Kickapoo.
Acting Police Chief Conny Clay stated that the Police Department had received several complaints from residences in that area but not that many from the business owners. He said several violations had been written but unless the business owner has “No Parking” signs posted, the police do not have authority to force them to leave an “unmarked” parking lot.
Mr. Steve MacElmurry residing on Westech Road requested something be done about the shoulder parking on Westech.
Mr. Jared Taylor, tennis player, spoke against the skate park location (Woodland Park) and suggested Kidspace or YMCA.
Vice Mayor Peterson noted she had received several phone calls against the Woodland Park location, and noted that nothing was written in stone at this point.
Mr. Boyd returned to the podium to report drainage problems in the alley at 1730 North Louisa.
Ms. Linda Painter, 137 South Osage, thanked the officers for responding to her recent emergency call.
AGENDA ITEM NO. 11: Commissioners Comments.
Under Commissioners Comments, Commissioner O’Neal requested an update on the traffic study for a street light at Bell and Farrall Streets.
Public Works Director James Cole reported that ODOT was conducting the traffic study and it should be completed in 60 days.
AGENDA ITEM NO. 12: Adjournment.
There being no further business to come before the meeting, a motion was made by Commissioner Downing, seconded by Commissioner Hadley, that the meeting be adjourned. Motion carried. (6:18 p.m.)
______________________________
MAYOR
(SEAL)
ATTEST:
___________________________
CITY CLERK
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