AGENDA
BOARD OF CITY COMMISSIONERS
NOVEMBER 17, 2003 AT 7:00 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Mike McCauley
Northwest Freewill Baptist Church
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 16.
b. Minutes of the November 3, 2003 meeting.
c. Budget amendments in 2003 CDBG Entitlement Grant Fund and 2002 Home Grant Fund.
d. Acknowledge the following reports and minutes:
* Sales Tax Report through November, 2003
* Utility Division Report for the month of October, 2003
* City Clerk report for the month of October, 2003
* Warrant Officer activity report for the month of October, 2003.
* Shawnee Community Center report for the month of October, 2003.
* Shawnee Urban Renewal Authority minutes from the October 21, 2003 meeting.
* Shawnee Beautification Committee minutes from the September 2, 2003 meeting.
* Traffic and Transportation Commission minutes from the September 23, 2003 meeting.
* Planning Commission minutes from the October 15, 2003 meeting.
* Airport Advisory Board minutes from the September 10, 2003 meeting.
e. Acknowledge Workers Compensation settlement for Brian Abbott.
f. Approve out-of-state travel for three public works employees to attend operation and maintenance training of Cedar Rapids pavers in Cedar Rapids, Iowa, January 27-30, 2004.
g. Approve out-of-state travel for Mike Southard to attend American Planning Association’s National Conference in Washington, D.C., April 24-28, 2004.
h. Acknowledge Permit No. WL000063031076 for the construction of 323’ of 6” water line and Permit No. SL000063031077 for the construction of 690’ of 8” sewer lines for the Orchard Subdivision from the Oklahoma Department of Environmental Quality
i. Acknowledge the donation of properties to Shawnee Urban Renewal Authority from Pottawatomie County and the release of public nuisance liens on said properties:
1) 519 S. Pottenger (Lien amount $856.28)
2) 1320 E. Faye (Lien amount $1,130.62)
3) 732 N. Union (Lien amount $439.48)
4) 637 N. Louisa (Lien amount $1,579.54)
j. Recommendations from the Traffic and Transportation Commission from the October 28, 2003 meeting:
1) Request from Phyllis Rigney, 801 W. Penny, to install “Children at Play” signs.
Recommendation: To deny request.
2) Request from Scott Harper, 314 W. Hayes, to install “Children at Play” signs at 315 W. Hayes near the Washington School playground area.
Recommendation: Approve request for a playground advisory sign and a 25 mph speed advisory sign.
3) Request from Scott Harper, 314 W. Hayes, to install speed limit signs at 300 W. Hayes.
Recommendation: To deny request.
4) Consider request from Jess Partridge, University Baptist Church, 2515 N. Kickapoo, to install no parking sign from corner of Kickapoo Street and Chicago Street one-half distance of block east during business hours.
Recommendation: To approve request to install a “No Parking” sign on Chicago Street from Kickapoo Street to the alley mid-block east on the north side of the street.
2. Mayor’s Proclamation:
“American Education Week”
November 16 – 22, 2003
Acknowledge Individual Achievement Award in Beautification and Landscaping to Tom Terry from Keep Oklahoma Beautiful.
3. City Manager’s Presentation of Employee of the Month.
4. Discussion and consideration of property insurance for the City of Shawnee.
5. Presentation by Darren Shields of the Absentee Shawnee Tribe regarding Brownfields Assessment Grant.
6. Consider providing a letter of support or letter of commitment to provide technical assistance and/or community outreach for the Brownfields Assessment Grant proposal to the Absentee Shawnee Tribe of Oklahoma.
7. Public hearing and consider an ordinance to rezone property located at 14 W. Main from C-4; Central Business District to C-4P; Central Business District with Conditional Use Permit for the purpose of on premise consumption of beer and alcoholic beverages in an eating establishment. (Applicants: Kathy Kilpatrick and Audrey Bell)
8. Public hearing and consider an ordinance to rezone property located at 4000 N. Kickapoo from R-1; Single Family Residential District to C-1; Neighborhood Commercial District for use as an office building. (Applicant: Jerry O’Connor)
9. Public hearing and consider an ordinance to rezone property located east of SH-18 and north of Westech Road from A-1; Agricultural District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit for use as a tribal gaming operation. (Applicant: Sac & Fox Nation)
10. Consider mortgage of leasehold interest of Shawnee Lake Tract 14 Hart to First United Bank with reservation of city right of approval of transfer.
11. Consider recommendations from the Beautification Committee:
1) Replace the current “Home of Darrien Gordon” entry signs with “Home of Governor Brad Henry” signs.
2) The city assume long-term maintenance of KidSpace Park and provide painting and $6,000.00 for the completion of the restrooms.
12. Consider an ordinance amending Section 16-138 of the Code of the City of Shawnee to prohibit parking on the north side of Chicago Street from Kickapoo Street east to the alley mid-block.
13. Presentation and discussion of Comprehensive Plan Introduction and Community Profile.
14. Consider approval of contract with Wilburn Smith Associates for Phase 2 of the Comprehensive Plan.
15. Consider an ordinance calling for the holding of non-partisan general and general run-off elections in the City of Shawnee for the offices of Mayor, Commissioner Ward 2, Commissioner Ward 3 and Commissioner Ward 4.
16. Consider Bids:
a. 2004 – 1 Ton Pickup Cab and Chassis (award)
b. Sewer Rehab Project (award)
c. Aerial Ladder Truck (opened on 11/11/03 at Midwest City)
d. Westech Water and Sewer Line Extension (open)
17. New Business (Any matter not known about or which could not have been reasonably
foreseen prior to the time of posting
agenda)
18. Administrative Reports
19. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
20. Commissioners Comments
21. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
NOVEMBER 17, 2003 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of November 3, 2003 meeting Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
NOVEMBER 17, 2003 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of November 3, 2003 meeting Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
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