BOARD OF CITY COMMISSIONERS
SEPTEMBER 15, 2003 AT 7:00 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Captain Gargis
Salvation Army of Shawnee
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Minutes of the September 2, 2003 meeting.
b. Budget amendments in Gifts and Contributions Fund and General Fund
c. Transfer of Appropriations in 2002 CDBG Entitlement Grant Fund
d. Acknowledge the following reports and minutes:
* Sales Tax Report through September, 2003
* Utility Division Report for the month of August, 2003
* City Clerk Report for the month of August, 2003
* Warrant Officer activity report for the month of August, 2003
* Shawnee Community Center report for the month of August, 2003.
* Shawnee Urban Renewal Authority minutes of the August 19, 2003 meeting.
* Shawnee Beautification Committee minutes of the July 7, 2003 meeting
* Sister Cities Council minutes of the August 12, 2003 meeting
* Airport Advisory Board minutes of the June 11, 2003 meeting
e. Acknowledge Pioneer Library System annual audit for fiscal year ending June 30, 2003.
f. Authorize staff to apply for Oklahoma Department of Commerce Community Lighting Grant.
g. Approve out-of-state travel for Mike Southard to attend the Texas Chapter of the American Planning Association conference in San Antonio, Texas from October 1- 3, 2003.
h. Approve out-of-state travel for David Dean to attend an Advanced Life Support/Hazmat Incident Management course at the National Fire Academy in Emmitsburg, Maryland from October 20 – 31, 2003.
i. Approve out-of-state travel for Hank Land to attend International Chief of Police meeting in Philadelphia, Pennsylvania, October 21 - 25, 2003.
j. Approve contract with Housing Authority for the provision of supplemental police services.
k. Acknowledge recommendations from the Airport Advisory Board from the September 10, 2003 meeting.
2. Mayor’s Proclamations:
“Constitution Week”
September 17 – 23, 2003
“Sister Cities Days”
September 24 – 29, 2003
Presentation of trophy to City of Shawnee team for winning first place in United Way Volleyball Tournament.
3. City Manager’s Presentation of Employee of the Month
4. Consider request from Oasis Realty Inc. for proposed property development (Deferred from 8/18/03 and 9/2/03).
5. Consider a resolution supporting tax credit award for housing development project proposed by Oasis Realty Inc.
6. Consider a resolution to provide maintenance of new traffic signals at US-177 and Acme Road and US-177 and MacArthur Street.
7. Consider FAA Project grant AIP #3-40-0088-008-2003 and grantee’s share ($12,980.00) of airport fencing project.
8. Consider FAA Project grant AIP #3-40-0088-007-2001 and grantee’s share ($3,204.00) of airport layout plan.
9. Consider staff’s recommendation to classify receivable from the Shawnee Civic and Cultural Development Authority payable to the City of Shawnee general fund in the amount of $131,275 as a permanent transfer of funds to comply with Governmental Accounting Standards Board (GASB) Statement 34.
10. Discussion and possible action on a resolution approving the incurrence of indebtedness by the Shawnee Municipal Authority (The “Authority”) in the principal amount of $395,000 by the issuance of its sales tax revenue note, series 2003 (The “Note”); waiving competitive bidding with respect to the sale of said note and approving the proceedings of the authority pertaining to the negotiated sale thereof; approving and authorizing execution of a sales tax agreement between the City of Shawnee and the Authority pertaining to the year-to-year pledge of certain city sales tax revenues; and containing other provisions relating thereto.
11. New Business Any matter not known about or which could not have been reasonably
foreseen prior to the time of posting
agenda)
12. Administrative Reports
13. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
14. Commissioners Comments
15. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
SEPTEMBER 15, 2003 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of September 2, 2003 meeting Pgs. 1-2
4. Discussion and possible action on a resolution authorizing the incurrence of indebtedness in the principal amount of $395,000 by the issuance of the Authority’s sales tax revenue note, series 2003 (The “Note”); waiving competitive bidding with respect to the sale of said note and authorizing the negotiated sale thereof; approving and authorizing execution of a sales tax agreement between the City of Shawnee and the Authority pertaining to the year-to-year pledge of certain city sales tax revenues; and containing other provisions relating thereto. Pgs. 3-5
5. Administrative Reports
6. New Business
7. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
SEPTEMBER 15, 2003 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of September 2, 2003 meeting Pgs. 1-2
b. Confirm action taken under City Commission Agenda No. 7 regarding the approval of FAA Project grant AIP #3-40-0088-008-2003 and grantee’s share ($12,980.00) of airport fencing project.
c. Confirm action taken under City Commission Agenda No. 8
regarding the approval of FAA Project grant AIP #3-40-0088-007-2001 and grantee’s share ($3,204.00) of airport layout plan.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
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