The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, October 21, 2002 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Tom Claybrook Robert M. Pettyjohn
Commissioner Ward 1 Commissioner Ward 2
James Harrod Bob Weaver
Commissioner Ward 3 Commissioner Ward 4
Linda Peterson Bob Downing
Commissioner Ward 5 Commissioner Ward 6-Vice Mayor
INVOCATION Reverend Bob Searl
University Baptist Church
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 7.
b. Minutes of October 7, 2002 meeting
c. Budget Amendments in Shawnee Airport Authority Fund and 2001 CDBG Entitlement Fund
d. Transfer of Appropriations in E-911 Fund
e. Acknowledge the following reports and minutes:
* Sales Tax Report through October, 2002
* Utility Division Report for the month of September, 2002
* Building Inspector Report for the month of September, 2002
* City Clerk report for the month of September, 2002
* Shawnee Community Center report for the month of September, 2002 and Quarterly Report for July, August and September, 2002
* Shawnee Beautification Committee minutes from the September 3, 2002 meeting
* Airport Advisory Board minutes from the September 11, 2002 meeting
* Planning Commission minutes from the September 4, 2002 meeting
* Shawnee Urban Renewal Authority minutes from the September 17, 2002 meeting
f. Lakesite Lease Renewals and Transfer:
Renewals:
Lot 2 Mosler Tract Lot 8 Renfro Tract
Stan & Barbara Malaske Terry Powell
19400 Robert Clark Circle 29 Northridge
Harrah, OK 73045 Shawnee, OK 74804
Transfer:
Lot 1 South School
From: John Alan Ferencich To: Nancy A. Bratcher
31198 Lake Road and Holly T. Ellis
Shawnee, OK 74801 604 NE 16th
Moore, OK 73160
g. Acknowledge letter of appreciation from Tom Stewart of Salvation Army expressing appreciation for the use of the Bryan Street Fire Station for the Salvation Army’s Disaster Unit.
h. Approve request from Ron Gillham of Rave Sound, to host an Audio/Sound event.
i. Authorize staff to advertise for bids for the Shawnee Industrial Park Access Road Project.
j. Approve contract with Housing Authority for the provision of supplemental police services.
k. Approve Oklahoma Municipal Retirement Fund lump sum distribution to James Wilsie.
l. Approve disability retirement pension for Robert McCraw.
m. Acknowledge court ordered workers’ compensation claim for Jeff Rodgers.
n. Mayor’s Appointment:
Planning Commission
Appoint Robert Slavens to a three-year term to expire 6/1/05
A motion was made by Vice Mayor Downing, seconded by Commissioner Weaver, that Consent Agenda Item No. 1(a-n), inclusive, be approved as presented. Motion carried.
AYE: Downing, Weaver, Peterson, Claybrook, Pettyjohn, Harrod, Harden
NAY: None
AGENDA ITEM NO. 2: City Manager’s Presentation.
City Manager Terry Powell presented plaques and gift certificates to Brandi Whittington and Cynthia Gibson, Public Works secretaries, as the October employees of the month, for their work in raising over $1,200 for the March of Dimes from the city employees.
AGENDA ITEM NO. 3: Public hearing and consider an ordinance to rezone property located at 3100 N. Harrison from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit for the purpose of beer and alcohol sales for on-premise consumption. (Applicant: Jaime F. Angel)
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located at 3100 North Harrison for the purpose of beer and alcohol sales for on-premise consumption.
It was noted that the Planning Commission recommended approval and that no formal protests had been filed with the City Clerk.
Mayor Harden asked if any persons wished to appear in favor of or in protests of the rezoning request. No persons appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2072NS was introduced and the title read aloud.
Ordinance No. 2072NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: A tract of land described as beginning at a point 460 feet North of the Southeast Corner of Section 6, Township 10 North, Range 4 East, thence West 330 feet; thence North 200 feet; thence East 330 feet; thence South 200 feet to the point of beginning, rezoning said property from C-3, Automotive and Commercial Recreation District to C-3P, Automotive and Commercial Recreation District with Conditional Use Permit; and amending the official zoning map of the City of Shawnee accordingly.”
A motion was made by Commissioner Harrod, seconded by Vice Mayor Downing, that the Title and Section 1 be approved. Motion carried.
AYE: Harrod, Downing, Claybrook, Pettyjohn, Harden, Weaver, Peterson
NAY: None
Thereupon Mayor Harden declared Ordinance No. 2072NS duly passed and adopted.
AGENDA ITEM NO. 4: Public hearing and consider an ordinance to rezone property located at 2705 N. Harrison from C-5; General Commercial District to C-3P; Automotive and Commercial Recreation District with conditional use permit for sale of beer for off-premise consumption.
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located at 2705 North Harrison for the purpose of off-premise beer sales.
It was noted that the Planning Commission recommended approval and that no formal written protests had been filed with the City Clerk.
Mayor Harden asked if any persons wished to appear in favor of or in protests of the rezoning request. No persons appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2073NS was introduced and the title read aloud.
Ordinance No. 2073NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: Lot Two (2) Sparkman’s Addition to the City of Shawnee, Pottawatomie County, Oklahoma, according to the recorded plat thereof, rezoning said property from C-5, General Commercial District to C-3P, Automotive and Commercial Recreation District with Conditional Use Permit; amending the official zoning map of the City of Shawnee accordingly.”
A motion was made by Commissioner Harrod, seconded by Commissioner Weaver, that the Title and Section 1 be approved. Motion carried.
AYE: Harrod, Weaver, Peterson, Downing, Claybrook, Pettyjohn, Harden
NAY: None
Thereupon Mayor Harden declared Ordinance No. 2073NS duly passed and adopted.
AGENDA ITEM NO. 5: Consider an ordinance prohibiting billboards and non-accessory signs within the city limits. (Continued from 10/7/02)
A motion was made by Commissioner Weaver, seconded by Commissioner Harrod, to defer indefinitely the issue on billboards and signs and continue the moratorium on signs until all interested parties are given the opportunity and allowed time to discuss further options. Motion carried.
AYE: Weaver, Harrod, Harden, Peterson, Downing, Claybrook, Pettyjohn
NAY: None
AGENDA ITEM NO. 6: Consider abolishing term limits for board members for city boards and committees.
Mayor Harden requested suggestions and ideas from the Commission pertaining to the term limits for board members for city boards and committees.
She informed the Commission that it is becoming difficult to get people to serve based on the current term limits.
The Commission discussed the inactive board and committees and City Manager Terry Powell advised that staff would submit a list of the boards and committees to the Commission for their review.
A motion was made by Vice Mayor Downing, seconded by Commissioner Peterson, to defer considering term limits for city boards and committees for thirty (30) days to allow the Commission time to review. Motion carried.
AYE: Downing, Peterson Claybrook, Pettyjohn, Harrod, Harden, Weaver
NAY: None
AGENDA ITEM NO. 7: Consider Bids.
a. Pan & Tilt Solid State Camera (award)
A motion was made by Commissioner Claybrook, seconded by Commissioner Weaver, to award the bid for Pan & Tilt Solid State Camera to Frontier Equipment Sales, LLC, Yukon, Oklahoma, in the amount of $14,354.00 as the lowest and best bid. Motion carried.
AYE: Claybrook, Weaver, Peterson, Downing, Pettyjohn, Harrod, Harden
NAY: None
The following bids were opened, read aloud and found to be as follows:
b. Water Treatment Plant 3,000 Gram/Hour Negative Pressure Ozone Generating System (open)
BIDDER AMOUNT
O3TI Ozone Technology, Inc. $739,860.00
Tyler, TX
Mitsubishi Electric Power Products $327,480.00
Warrendale, PA
Ozonia North America, Inc. $488,500.00
Elmwood Park, NJ
A motion was made by Commissioner Harrod, seconded by Commissioner Peterson, that the bids for the water treatment plant 3,000 Gram/Hour Negative Pressure Ozone Generating System be deferred to staff for review and recommendation at the next meeting. Motion carried.
AYE: Harrod, Peterson, Downing, Claybrook, Pettyjohn, Harden, Weaver
NAY: None
c. YMCA Parking Lot Improvement Project (open)
BIDDER AMOUNT
Asph. Paving Conc. Paving
Vantage Paving, Inc. $159,441.00 $205,456.10
Oklahoma City, OK
Krapff-Reynolds Const. Co. $211,389.00 $243,889.00
Oklahoma City, OK
All Roads Paving, Inc. $146,045.70 $208,180.50
Oklahoma City, OK
Tom Hudson Paving, Inc. No Bid $210,814.87
Guthrie, OK
Shell Construction Co., Inc. $170,531.00 $227,865.00
Oklahoma City, OK
Rudy Construction Co. $158,846.35 $208,839.35
Oklahoma City, OK
ENGINEER’S ESTIMATE: $160,500.00 $210,500.00
A motion was made by Vice Mayor Downing, seconded by Commissioner Peterson, that the bids for the YMCA Parking Lot Improvement Project (Contract COS-PW-02-01) be deferred to staff for review and recommendation at the next meeting.
Motion carried.
AYE: Downing, Peterson, Claybrook, Pettyjohn, Harrod, Harden, Weaver
NAY: None
d. One or More Snow Plows (open)
BIDDER AMOUNT
Perfection $7,560.00
Oklahoma City, OK
Truck Quip $5,905.00
Tulsa, OK
All Wheel Drive Equipment $8,669.50
Tulsa, OK
A motion was made by Commissioner Weaver, seconded by Vice Mayor Downing, that the bids for the One or More Snow Plows be deferred to staff for review and recommendation at the next meeting. Motion carried.
AYE: Weaver, Downing, Claybrook, Pettyjohn, Harrod, Harden, Peterson
NAY: None
e. One or More Salt Spreaders (open)
BIDDER AMOUNT
Perfection $15,400.00
Oklahoma City, OK
Truck Quip $13,576.00
Tulsa, OK
TTT Total Truck & Trailer Equipment $14,442.00
Norman, OK
All Wheel Drive Equipment $14,271.48
Tulsa, OK
A motion was made by Commissioner Peterson, seconded by Commissioner Harrod, that the bids for the One or More Salt Spreaders be deferred to staff for review and recommendation at the next meeting. Motion carried.
AYE: Peterson, Harrod, Harden, Weaver, Downing, Claybrook, Pettyjohn
NAY: None
AGENDA ITEM NO. 8: New Business. (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda)
Under New Business, City Manager Terry Powell requested the Commission’s consideration to allow out-of-state travel for fire employee to attend the 8th Annual Regional Local Emergency Planning Committee (LEPC) conference to be held in Bossier City, Louisiana from November 4-7, 2002.
A motion was made by Vice Mayor Downing, seconded by Commissioner Harrod, to approve Fire Captain Charles Wolfe to attend the LEPC conference with full expenses to be paid by LEPC. Motion carried.
AYE: Downing, Harrod, Harden, Weaver, Peterson, Claybrook, Pettyjohn
NAY: None
AGENDA ITEM NO. 9: Administrative Reports.
There were no Administrative Reports.
AGENDA ITEM NO. 10: Citizens Participation. (A five minute limit per person) (A fifteen-minute limit per topic)
There was no Citizens Participation.
AGENDA ITEM NO. 11: Commissioners’ Comments.
There were no Commissioners’ Comments.
AGENDA ITEM NO. 12: Adjournment.
There being no further business to come before the meeting, a motion was made by Vice Mayor Downing, seconded by Commissioner Harrod, that the meeting be adjourned. Motion carried. (8:08 p.m.)
AYE: Downing, Harrod, Harden, Weaver, Peterson, Claybrook, Pettyjohn
NAY: None
________________________________________
MAYOR
(SEAL)
ATTEST:
_______________________________
CITY CLERK
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