The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, July 15, 2002 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Tom Claybrook Robert M. Pettyjohn
Commissioner Ward 1 Commissioner Ward 2
James Harrod Bob Weaver
Commissioner Ward 3 Commissioner Ward 4
Linda Peterson Bob Downing
Commissioner Ward 5 Commissioner Ward 6-Vice Mayor
INVOCATION Karen-Fowler Lindemulder
St. John Lutheran Church
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 13.
b. Minutes of July 1, 2002 meeting
c. Acknowledge the following reports and minutes:
* Sales Tax Report through July, 2002
* Utility Division Report for the month of June, 2002
* Building Inspector Report for the month of June, 2002
* City Clerk report for the month of June, 2002
* Shawnee Community Center report for the month of June, 2002 and quarterly report for April, May, June, 2002
* Shawnee Beautification Committee minutes from the June 3, 2002 meeting
* Shawnee Urban Renewal Authority minutes from the June 18, 2002 meeting
* Planning Commission minutes from the June 19, 2002 meeting
* Traffic and Transportation Commission minutes from the May 28, 2002 meeting
* Shawnee Public Library Board minutes from April 23, 2002 meeting
* Sister Cities Council minutes from the June 11, 2002 meeting
* Airport Advisory Board minutes from May 8, 2002 meeting
d. Approve renewal of the following agreements for fiscal year 2002-2003:
1) Town of Tecumseh for the treatment and disposal of animals
2) Town of McLoud for the treatment and disposal of animals
3) Independent School District No. 93 for maintenance of the tennis courts
4) Interlocal Agreement with Pottawatomie County District Court to enable the Municipal Court to establish, develop and implement programs for juvenile misdemeanor offenders
5) Interlocal Cooperation Agreement with Gordon Cooper Technology Center (GCTC) District No. 5 to provide for the repaving and repair or public roadways and parking lots used by students, faculty, employees and patrons of GCTC
6) Project H.E.A.R.T. for operation space and utility services
7) South Central Industries for parks maintenance services
8) Interlocal Agreement with Independent School District No. 93 for placement of police officers in schools for increased security
9) Interlocal Agreement with Gordon Cooper Area Vocational/Technical School for placement of police officers in school for increased security
e. Approve out-of-state travel for James Cole to attend American Public Works Association Congress and Exposition in Kansas City, Missouri September 22-25, 2002.
f. Mayor’s Appointments:
Senior Citizens Committee
Appoint Linda Peterson to replace Kermit Milburn
Shawnee Housing Authority
Appoint Harvey Valentine to replace Benjamin McCullar to a three-year term to expire 2/4/05
Tourism Advisory Committee
Reappoint Martin O’Gwynn to a three-year term to expire 6/30/05
g. Recommendations from the Traffic and Transportation Commission from the June 25, 2002 meeting:
1) Consider request from Public Works staff to place stop signs on Lake Road at Leo making this intersection a 4-way stop.
Recommendation: To approve request. A Traffic Study was presented for consideration.
2) Consider request from Mr. & Mrs. Rodney Mays, 119 Meadows Lane, to place “Slow – Children at Play” sign on Meadows Lane.
Recommendation: To deny request. Traffic Board requests increased police surveillance.
3) Consider request from Ms. Samantha Pinley, 1304 E. Margaret, to place “Slow – Children at Play” sign on Margaret Street.
Recommendation: To deny request. Traffic Board requests increased police surveillance.
A motion was made by Commissioner Pettyjohn, seconded by Commissioner Harrod, that Agenda Item No. 1 (a-g), inclusive, be approved as presented. Motion carried.
AYE: Pettyjohn, Harrod, Weaver, Peterson, Downing, Claybrook
NAY: None
ABSTAIN: Harden
AGENDA ITEM NO. 2: City Manager’s Presentation:
City Manager Terry Powell presented plaques and gift certificates to Fire Department Captain Mike Breed and Firefighter Tony Pack as the July employees of the month recognizing them for saving a life through quick use of the thermal imaging camera at a house fire on May 17.
They were also honored by the Oklahoma Firefighters Association by receiving the Heroism Award.
AGENDA ITEM NO. 3: Presentation by Marion McMillen, Chairman of Trustees, of semi-annual report and audit from Shawnee Economic Development Foundation.
Mr. Marion McMillen, Chairman of Trustees of Shawnee Economic Development Foundation presented the semi-annual report and audit.
Mr. McMillen highlighted the activities conducted during the year and reported that the Foundation had received a clean audit.
He expressed appreciation to the City Commission for its support of the various programs administered by the Foundation and its partnership in advancing the needs of the community.
AGENDA ITEM NO. 4: Presentation by Lori Roach on completed capital improvement projects at Shawnee Regional Airport and recommendation for future construction.
Mrs. Lori Roach, Assistant Airport Manager, made a presentation on completed capital improvement projects at Shawnee Regional Airport showing pictures of the entrance gates, seal coat of the roof, hangar door repairs and runway rehabilitation.
She noted future capital improvement projects are rehabilitation of the old paint shop hangar, construction of a new paint shop hangar, and construction of new T-hangars as well as siding and painting the terminal building with an entrance sign and additional directional signs to the airport.
Others appearing before the Commission and speaking on behalf of the Airport Advisory Board were members Mr. C. L. Craig and Mr. Mike Adcock.
It was the Airport Advisory Board’s recommendation that Commission consider expanding its airport facilities to support and plan for improvements and develop a proposal for a new fire-suppressant hangar to be used for painting airplanes.
Next to appear was Mr. Fred Martin, co-owner of Oklahoma Jet Works, telling about his company increasing its business for repainting and refurbishing jets from across the United States and Canada.
After a brief discussion about financing, City Manager Terry Powell and Mr. Bob Jones, President of the Shawnee Economic Development Foundation, informed that they along with the Airport Advisory Board would look into financing options.
A motion was made by Commissioner Harrod, seconded by Vice Mayor Downing, to approve the Airport Advisory Board’s recommendation develop plans for a new airplane painting facility and proceed with developing a long-range proposal for the Shawnee Regional Airport to be brought to the Commission for consideration. Motion carried.
AYE: Harrod, Downing, Claybrook, Pettyjohn, Harden, Weaver, Peterson
NAY: None
AGENDA ITEM NO. 5: Consider a 5-year lease and rate increase with Continental Barber Shop to pay for $6,000.00 in electrical and roof repairs.
Assistant Airport Manager Lori Roach recommended that the five year lease with Continental Barber Shop reflect an amount that would include a budget amendment to the airport budget to pay for repairs on the building and increase the rent from $80.00 to $300 per month for the repairs over the five year period.
She stated that Mr. Elzey, lessee, agreed to paint the building and remove the back storage building at his own expense. Mrs. Roach estimated that it would take 90 days to complete.
A motion was made by Commissioner Weaver, seconded by Commissioner Harrod, to approve the five-year lease and rate increase as recommended by staff with Continental Barber Shop and for Mr. Elzey to paint the building and remove the back storage at his own expense to be completed within 90 days. Motion carried.
AYE: Weaver, Harrod, Harden, Peterson, Downing, Claybrook, Pettyjohn
NAY: None
AGENDA ITEM NO. 6: Public hearing and consider an ordinance to rezone property located at 1229 N. Harrison from C-3; Automotive and Commercial Recreation District and R-1; Single Family Residential District to I-2; Light Industrial District for use as wholesale lubricants distribution. (Applicant: Western Marketing, Inc.)
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located a 1229 North Harrison for use as a wholesale lubricants distribution.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the rezoning request. Mr. Richard Hasted, President of Western Marketing, Inc., Abilene, Texas, appeared on behalf of his application.
It was noted that the Planning Commission recommended the application to the City Commission and there were no formal protests filed.
It was staff’s recommendation to deny the application since it does not comply with the Comprehensive Plan, although it is similar to the existing land use.
After due and careful consideration, Ordinance No. 2062NS was introduced and the title read aloud.
Ordinance No. 2062NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Pottawatomie County, Oklahoma, to-wit: A tract of land described as beginning at a point 275 feet South of the Northwest Corner of the Southwest Quarter of the Southwest Quarter of the Northwest Quarter (SW/4 SW/4 NW/4) of Section 17, Township 10 North, Range 4 East, thence East 240 feet; thence North 175 feet; thence East 420 feet; thence South 300 feet; thence West 660 feet; thence North 125 feet to the point of beginning, Pottawatomie County, Oklahoma, rezoning said property from C-3; Automotive and Commercial Recreation District and R-1; Single Family Residential District to I-2; Light Industrial District and amending the official zoning map of the City of Shawnee accordingly.”
A motion was made by Commissioner Pettyjohn, seconded by Commissioner Harrod, that the Title and Section 1 be approved. Motion carried.
AYE: Pettyjohn, Harrod, Harden, Weaver, Peterson, Downing, Claybrook
NAY: None
Thereupon Mayor Harden declared Ordinance No. 2062NS duly passed and adopted.
AGENDA ITEM NO. 7: Public hearing and consider an ordinance to rezone property located at 196 Shawnee Mall Drive from C-3; Automotive and Commercial Recreation District, A-1; Agricultural District and CP; Planned Shopping Center District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to allow beer sales for consumption off premises as part of food sales at store. (Applicant: Dennis Box on behalf of Wal-Mart Supercenter)
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located a 196 Shawnee Mall Drive for use as a shopping center with Conditional Use Permit to allow beer sales for consumption off premises.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the rezoning request. Mr. Dennis Box, attorney representing Wal-Mart, appeared on behalf of the application.
After due and careful consideration, Ordinance No. 2063NS was introduced and the title read aloud.
An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: A tract of land being a part of Lot Eight (8), Block “A” of Shawnee Mall Subdivision lying in the North Half (N/2) of Section Thirty-one (31), Township Eleven (11) North, Range Four (4) East of the Indian Meridian, Pottawatomie County, Oklahoma, being more particularly described as follows: Commencing at the Southwest Corner (SW/C) of the North Half (N/2); thence N00º01’51”E along the West line of Section 31 a distance of 959.99 feet; thence S89º31’19”E a distance of 50.00 feet; thence S02º22’47”E a distance of 212.19 feet; thence S89º58’24”E a distance of 110.71 feet; thence S56º17’00”E a distance of 90.14 feet; thence S89º58’24”E a distance of 205.38 feet; thence along a curve to the right, said curve having a radius of 450.00 feet and subtended by a chord 346.86 feet in length bearing S67º18’16”E a distance of 356.08 feet; thence S44º38’08”E a distance of 188.10 feet; thence along a curve to the left, said curve having a radius of 350.00 feet and subtended by a chord 197.37 feet in length bearing S61º00’44”E a distance of 200.08 feet; thence S89º42’29”E along north right of way line of Interstate 40 a distance of 993.07 feet to the point of beginning; thence N00º00’57”E a distance of 252.47 feet; thence N89º59’03”W a distance of 93.58 feet; thence N00º00’00”E a distance of 396.41 feet; thence N90º00’00”W a distance of 7.01 feet; thence N00º00’00”E a distance of 338.74 feet; thence N89º59’03”W a distance of 112.55 feet; thence N00º01’15”E a distance of 154.92 feet; thence S89º59’03”E a distance of 1048.72 feet; thence S00º01’05”W a distance of 1135.38 feet; thence S44º22’29”e to the north right of way line of Interstate 40 a distance of 15.81 feet; thence N89º42’29”W along north right of way line of Interstate 40 a distance of 846.49 feet to the point of beginning, rezoning said property from C-3; Automotive and Commercial Recreation District, A-1; Agricultural District and CP; Planned Shopping Center District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit, amending the official zoning map of the City of Shawnee accordingly.”
A motion was made by Vice Mayor Downing, seconded by Commissioner Harrod, that the Title and Section 1 be approved. Motion carried.
AYE: Downing, Harrod, Harden, Weaver, Peterson, Claybrook, Pettyjohn
NAY: None
Thereupon Mayor Harden declared Ordinance No. 2063NS duly passed and adopted.
AGENDA ITEM NO. 8: Consider final plat of Shawnee Mall Subdivision – Section 2 located at 196 Shawnee Mall Drive. (Applicant: Spear & McCaleb Co. on behalf of Wal-Mart).
A motion was made by Commissioner Weaver, seconded by Vice Mayor Downing, to approve the final plat of Shawnee Mall Subdivision – Section 2 located at 196 Shawnee Mall Drive. Motion carried.
AYE: Weaver, Downing, Claybrook, Pettyjohn, Harrod, Harden, Peterson
NAY: None
AGENDA ITEM NO. 9: Consider request of David and Heather Comerate to waive public nuisance liens on property located at 101 N. Center Street. (Continued from 7/1/02)
Community Development Director Mike Southard gave an update on the property at 101 North Center to determine if it would be feasible for the Commission to waive the public nuisance liens as requested by Mr. & Mrs. David Comerate, potential buyers at the county sheriff’s auction.
He advised that if the City owned the property, then it could be utilized by the Shawnee Urban Renewal Authority to construct one house and possibly making a second lot available to a non-profit entity to develop and the liens of $30,000 would be counted toward any city matching funds for Home Improvement Partnership (HOME) Funds.
A motion was made by Vice Mayor Downing, seconded by Commissioner Peterson, to accept Michael Southard’s recommendation not to waive the public nuisance liens on property located at 101 North Center. Motion carried.
AYE: Downing, Peterson, Claybrook, Pettyjohn, Harrod, Harden, Weaver
NAY: None
AGENDA ITEM NO. 10: Consider entering into a contract with Hornbeek Larsson Architects for parks master plan.
A motion was made by Commissioner Pettyjohn, seconded by Vice Mayor Downing, to enter into a contract with Hornbeek Larsson Architects for a city parks master plan. Motion carried.
AYE: Pettyjohn, Downing, Claybrook, Harrod, Harden, Weaver, Peterson
NAY: None
AGENDA ITEM NO. 11: Consider leasing to Charles and Julie Ackerman one acre of land for lake access.
Mike Southard advised that Charles and Julie Ackerman had requested purchasing the City’s one acre of land near their property at the northeast corner of Patterson and Lake Roads so that they could have access to lake from the site.
Mr. Southard recommended to specify in the contract that the property cannot be built upon.
In discussion, for a future meeting, Mr. Southard would recommend a price for leasing the property and include the stipulation that if the property were sold, the one acre would go back to the City.
A motion was made by Commissioner Harrod, seconded by Commissioner Pettyjohn, to approve entering into a contract with Charles and Julie Ackerman to lease one acre of land for lake access with staff to bring back a contract price and also include that should the property be sold the one acre be reverted to the City. Motion carried.
AYE: Harrod, Pettyjohn, Harden, Weaver, Peterson, Downing, Claybrook
NAY: None
AGENDA ITEM NO. 12: Consider an ordinance relating to sign maintenance and removal of abandoned or obsolete signs.
Ordinance No. 2064NS was introduced and the title read aloud.
Ordinance No. 2064NS entitled “An ordinance relating to sign maintenance and abandoned or obsolete signs; creating new laws codified at Section 7-323 and Section 7-324, Article X, Chapter 7, of the Code of the City of Shawnee, Oklahoma; describing the maintenance requirements for signs in Shawnee; prohibiting signs where the premises have been abandoned for 12 months or more or where the advertised subject no longer exists; requiring property owner to remove said sign; providing for severability and declaring an emergency.”
A motion was made by Commissioner Claybrook, seconded by Commissioner Pettyjohn, that the Title and Sections 1, 2, 3, and 4 be approved. Motion carried.
AYE: Claybrook, Pettyjohn, Harrod, Harden, Weaver, Peterson, Downing
NAY: None
A motion was made by Vice Mayor Downing, seconded by Commissioner Harrod, that Section 4, the emergency clause, be approved. Motion failed.
AYE: Downing, Harrod, Harden, Weaver, Peterson
NAY: Claybrook, Pettyjohn
Thereupon Mayor Harden declared Ordinance No. 2064NS duly passed and adopted to be effective 30 days from this date.
AGENDA ITEM NO. 13: Consider Bids.
a. One or More Full Size Police Vehicles (open) (FY 2001-02)
BIDDER AMOUNT
Joe Cooper Ford $21,042.00
Shawnee, OK
Harvey’s Inc. $18,595.00
Shawnee, OK
A motion was made by Vice Mayor Downing, seconded by Commissioner Weaver, to defer the bid for one or more full size police vehicles to staff for review and recommendation at a future meeting. Motion carried.
AYE: Downing, Weaver, Peterson, Claybrook, Pettyjohn, Harrod, Harden
NAY: None
b. Speed Monitoring Trailer (open)
BIDDER AMOUNT
McCoy’s Law Line, Inc. $9,975.00
Chanute, Kansas
Decatur Electronics $ 9,750.00
Decatur, Illinois
Lazer Technology $ 8,695.00
Englewood, Colorado
US Traffic Corporation $ 8,434.13
Santa Fe Springs, California
Kustom Signals, Inc. $13,840.00
Lenexa, Kansas
A motion was made by Commissioner Weaver, seconded by Commissioner Pettyjohn, to defer the bid for speed monitoring trailer to staff for review and recommendation at the next meeting. Motion carried.
AYE: Weaver, Pettyjohn, Harrod, Harden, Peterson, Downing, Claybrook
NAY: None
AGENDA ITEM NO. 14: New Business. (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda)
There was no New Business to be considered.
AGENDA ITEM NO. 15: Administrative Reports.
There were no Administrative Reports.
AGENDA ITEM NO. 16: Citizens Participation. A five minute limit per person) (A fifteen-minute limit per topic)
Under Citizens Participation, Mr. Bob Kennedy asked the City not to remove his Roll-A-Way Rink sign because he was still in negotiations from when the skating rink burned and he hopes to use the sign again.
AGENDA ITEM NO. 17: Commissioners’ Comments.
Under Commissioners’ Comments, Commissioner Harrod asked for an update on the Bell Street project and Commissioner Weaver mentioned exploring the possibility of opening Shawnee Twin Lake No. 2 for development.
In response, Public Works James Cole reminded the Commission about protecting the water shed should they pursue the idea.
AGENDA ITEM NO. 18: Adjournment.
There being no further business to come before the meeting, a motion was made by Vice Mayor Downing, seconded by Commissioner Harrod, that the meeting be adjourned. Motion carried. (9:29 p.m.)
AYE: Downing, Harrod, Harden, Weaver, Peterson, Claybrook, Pettyjohn
NAY: None
______________________________
MAYOR
(SEAL)
ATTEST:
______________________________
CITY CLERK
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
JULY 15, 2002 AT 7:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of July 1, 2002 meeting Pgs. 1-2
4. Administrative Report
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
JULY 15, 2002 AT 7:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of July 1, 2002 meeting Pgs. 1-2
b. Acknowledge presentation by Lori Roach under City Commission Agenda Item No. 4 concerning completed capital improvement projects at Shawnee Regional Airport and recommendation for future construction.
c. Confirm action taken under City Commission Agenda Item No. 5 concerning a 5-year lease and rate increase with Continental Barber shop to pay $6,000.00 in electrical and roof repairs.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
JULY 15, 2002 AT 7:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 13.
b. Minutes of July 1, 2002 meeting Pgs. 1-13
c. Acknowledge the following reports and minutes:
* Sales Tax Report through July, 2002 Pg. 14
* Utility Division Report for the month of June, 2002 Pgs. 15-29
* Building Inspector Report for the month of June, 2002 Pgs. 30-35
* City Clerk report for the month of June, 2002 Pgs. 36-37
* Shawnee Community Center report for the month of June, 2002 and quarterly report for April, May, June, 2002 Pgs. 38-41
* Shawnee Beautification Committee minutes from the June 3, 2002 meeting Pgs. 42-43
* Shawnee Urban Renewal Authority minutes from the June 18, 2002 meeting Pgs. 44-47
* Planning Commission minutes from the June 19, 2002 meeting Pgs. 48-49
* Traffic and Transportation Commission minutes from the May 28, 2002 meeting Pgs. 50-51
* Shawnee Public Library Board minutes from April 23, 2002 meeting Pgs. 52-53
* Sister Cities Council minutes from the June 11, 2002 meeting Pgs. 54-57
* Airport Advisory Board minutes from May 2, 2002 meeting Pgs. 58-60
d. Approve renewal of the following agreements for fiscal year 2002-2003:
1) Town of Tecumseh for the treatment and disposal of animals Pgs. 61-66
2) Town of McLoud for the treatment and disposal of animals Pg. 61 & 67-71
3) Independent School District No. 93 for maintenance of the tennis courts Pgs. 72-74
4) Interlocal Agreement with Pottawatomie County District Court to enable the Municipal Court to establish, develop and implement programs for juvenile misdemeanor offenders Pgs. 75-77
5) Interlocal Cooperation Agreement with Gordon Cooper Technology Center (GCTC) District No. 5 to provide for the repaving and repair or public roadways and parking lots used by students, faculty, employees and patrons of GCTC Pgs. 78-79
6) Project H.E.A.R.T. for operation space and utility services Pgs. 80-82
7) South Central Industries for parks maintenance services Pgs. 83-84
8) Interlocal Agreement with Independent School District No. 93 for placement of police officers in schools for increased security Pgs. 85-86
9) Interlocal Agreement with Gordon Cooper Area Vocational/Technical School for placement of police officers in school for increased security Pgs. 87-88
e. Approve out-of-state travel for James Cole to attend American Public Works Association Congress and Exposition in Kansas City, Missouri September 22-25, 2002. Pgs. 89-96
f. Mayor’s Appointments: Pgs. 97-99
Senior Citizens Committee
Appoint Linda Peterson to replace Kermit Milburn
Shawnee Housing Authority
Appoint Harvey Valentine to replace Benjamin McCullar to a three-year term to expire 2/4/05
Tourism Advisory Committee
Reappoint Martin O’Gwynn to a three-year term to expire 6/30/05
g. Recommendations from the Traffic and Transportation Commission: Pgs. 100-104
1) Consider request from Public Works staff to place stop signs on Lake Road at Leo making this intersection a 4-way stop.
Recommendation: To approve request. A Traffic Study was presented for consideration.
2) Consider request from Mr. & Mrs. Rodney Mays, 119 Meadows Lane, to place “Slow – Children at Play” sign on Meadows Lane.
Recommendation: To deny request. Traffic Board requests increased police surveillance.
3) Consider request from Ms. Samantha Pinley, 1304 E. Margaret, to place “Slow – Children at Play” sign on Margaret Street.
Recommendation: To deny request. Traffic Board requests increased police surveillance.
2. City Manager’s Presentation:
Award to “Employees of the Month”
3. Presentation by Marion McMillen, Chairman of Trustees, of semi-annual report and audit from Shawnee Economic Development Foundation.
4. Presentation by Lori Roach on completed capital improvement projects at Shawnee Regional Airport and recommendation for future construction.
The 2001 capital improvement projects are complete and photos will be presented of the entrance gates, seal coat of the roof, hangar door repairs and runway rehabilitation. Future capital improvement projects to be discussed are rehabilitation of the old paint-shop hangar, construction of a new paint-shop hangar, and construction of new t-hangars as well as siding and painting the terminal building with an entrance sign and additional directional signs to the airport.
5. Consider a 5-year lease and rate increase with Continental Barber Shop to pay for $6,000.00 in electrical and roof repairs.
Repair estimates are as follows: roof replacement is $1,980, electrical work is $3,500.00, and foundation repair is $500.00. Although the Airport Authority denied the $900 request for roof patching, staff recommends a budget amendment to pay for the repairs from the airport authority budget and increase the rent from $80.00 to $300 to pay for the repairs over five-years. Mr. Elzey is willing to enter a 5-
year lease, paint the building at his own expense and remove the back storage area at his own expense.
6. Public hearing and consider an ordinance to rezone property located at 1229 N. Harrison from C-3; Automotive and Commercial Recreation District and R-1; Single Family Residential District to I-2; Light Industrial District for use as wholesale lubricants distribution. (Applicant: Western Marketing, Inc.) Pgs. 105-112
The Planning Commission voted to recommend approval by a vote of 4-1 with one abstention. The request is not in conformance with the Comprehensive Plan, but is a similar to the existing land use. The area and frontage requirements exceed the minimum standards as required for I-2 zoning.
7. Public hearing and consider an ordinance to rezone property located at 196 Shawnee Mall Drive from C-3; Automotive and Commercial Recreation District, A-1; Agricultural District and CP; Planned Shopping Center District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to allow beer sales for consumption off premises as part of food sales at store. (Applicant: Dennis Box on behalf of Wal-Mart Supercenter) Pgs. 113-124
The Planning Commission unanimously recommends approval of the rezoning to C-3 with a conditional use permit to sell beer for off-site consumption. The property exceeds the minimum area and frontage requirements for C-3 and conforms to the Comprehensive Plan.
8. Consider final plat of Shawnee Mall Subdivision – Section 2 located at 196 Shawnee Mall Drive. (Applicant: Spear & McCaleb Co. on behalf of Wal-Mart). Pgs. 125-128
This is a +/- 23 acre subdivision with a single lot. The area and frontage exceed the minimum requirements for C-3 zoning. No additional right-of-way is dedicated along the Shawnee Mall Drive. The water and sewer lines will be extended to the East for future development. The utility easements that were closed at the July 1, 2002 Commission meeting are being rededicated through this plat. The Planning Commission unanimously recommends approval of the Final Plat of the Shawnee Mall Subdivision, Section 2.
9. Consider request of David and Heather Comerate to waive public nuisance liens on property located at 101 N. Center Street. (Continued from 7/1/02) Pgs. 129-130
Staff recommends that the City not waive the liens at 101 North Center. Our recommendation is to obtain title of the property and utilize it for affordable housing. If the lien is waived, then the City loses the $30,000. By owning the property and making it available for development to the Urban Renewal Authority, then if the lien is forgiven at that time it will be considered a match for future grants. A more thorough explanation is provided in the memo in the packet.
10. Consider entering into a contract with Hornbeek Larsson Architects for parks master plan. Pgs. 131-134
Staff recommends expanding the scope of services with Hornbeek Larsson Architects, P.C. to develop a Master Plan for the City Parks. This firm is currently under contract to develop the master plan for the regional park. This contract will take a look at all city parks and determine the deficiencies of each. The final document and maps will direct the Parks Department and the Parks Committee in prioritizing needs and accomplishing long-range goals. The proposed contract amount is $42,000 and is outlined in the packet.
11. Consider leasing to Charles and Julie Ackerman one acre of land for lake access. Pgs. 135-138
Charlie and Julie Ackerman have a contract to purchase a one-acre tract of land at the Northeast corner of Patterson and Lake Roads. All land between this property and Twin Lake #1 is owned by the City of Shawnee. The land has never been leased and is not identified as a lot and tract. The Ackermans' request to lease land, so that they will have access to the lake from the site. The contract can specify that the property cannot be built upon. The Ackermans mentioned that they desire to erect accessory structures and possibly a boat dock. Since this is the only property with near immediate lake access, staff recommends entering into a contract for a one-acre site.
12. Consider an ordinance relating to sign maintenance and removal of abandoned or obsolete signs. Pgs. 139-140
The Beautification Committee unanimously recommends approval of the proposed ordinances pertaining to signs being treated as public nuisances. The current ordinances do not include signs and as a result there is no enforcement of dilapidated, poorly maintained, or abandoned signs. This ordinance will allow the Public Nuisance Officer to require a dilapidated sign to be fixed or removed. It also states that a sign must be removed after 12 months of the business being removed. There are many signs around town that advertise businesses that haven't been in operation for many years.
13. Consider Bids: Pgs. 141-144
a. One or More Full Size Police Vehicles (open) (FY 2001-02)
b. Speed Monitoring Trailer (open)
14. New Business (Any matter not known about or which could not have been reasonably
foreseen prior to the time of posting
agenda)
15. Administrative Reports
16. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
17. Commissioners’ Comments
18. Adjournment
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