PLANNING COMMISSION MINUTES
DATE: DECEMBER 2ND, 2015
The Planning Commission of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in the Commission Chambers, at City Hall, 9th and Broadway, on Wednesday, December 2nd, 2015 at 1:30 p.m., pursuant to notice duly posted as prescribed by law.
AGENDA ITEM NO.1: Roll Call
Upon roll call the following members were present:
AGENDA ITEM NO. 2: Consideration of Approval of the minutes from the November 4th,
2015 Planning Commission Meeting
Chairman Bergsten asked if the Board had time to review the minutes and if so would ask to entertain a motion if there were no questions or discussion. Commissioner Clinard made a motion to approve, seconded by Commissioner Kerbs.
Chairman Bergsten opened the public portion of the meeting and announced that this is an open time for discussion for those with questions on topics not on the Agenda and asked if anyone would like to come forward. No one came forward and Chairman Bergsten closed the public portion of the meeting.
AGENDA ITEM NO. 4: Presentation of the 2015 Park System Inventory & Assessment Final Draft by James Bryce
James Bryce came forward and discussed the changes to the Assessment and asked if the Commissioners had any questions. Commissioner Kerbs asked why the new water park facility was not listed. James Bryce informed him that the Parks department does not do much with the building. Commissioner Kienzle asked why the Fire Department does not maintain their own. Mr. Bryce stated they do maintain some of their own and used to solely maintain it but that his department does help them. Commissioner Kerbs mentioned the idea of adding the water park to the list. Commissioner Kienzle discussed public restrooms for the parks and asked if there was any prioritization for them. James Bryce informed her that he would like to see them but there would not be any at the vacant lots and also mentioned the price to construct a restroom. Commissioner Kerbs asked if camera systems would be a benefit and Mr. Bryce stated he had looked into them. Vice-Chairman Cowen commented on the condition of the parks within the city and asked if doing away with those parks would help the budget to better upkeep the parks that will be staying put. Commissioner Kerbs asked about contracting out for the department and James Bryce stated they had previously looked into that before.
AGENDA ITEM NO. 5: Case #S13-15 – Consideration of approval of a Final Plat for The Garage Restaurant located at 190 Shawnee Mall Dr., Shawnee, OK
Applicant: Muhammad Khan, P.E.
Chairman Bergsten asked for the staff report. Justin Debruin presented the staff report. Mr. Debruin informed the Commissioners that the rezone and preliminary plat have previously come before the board and were approved. Justin Debruin stated the request for the C-3 zoning is to construct a restaurant and staff approves with conditions. Chairman Bergsten asked if there were any questions from the Commissioners. There were none and Chairman Bergsten opened the public portion of the meeting and asked if anyone against the item would like to come forward. No one came forward and Chairman Bergsten asked if anyone in favor of the item would like to come forward. No one came forward and Chairman Bergsten closed the public portion of the meeting and asked for a motion. Vice-Chairman Cowen made a motion to approve with the conditions listed, seconded by Commissioner Kienzle.
AGENDA ITEM NO. 6: Case #S14-15 – Consideration of approval of a Final Plat for Shawnee Auto Mall located on Shawnee Mall Dr., east of Union Street, Shawnee, OK
Applicant: Huitt-Zollars, INC
Chairman Bergsten asked for the staff report. Justin Debruin presented the staff report. Mr. Debruin
mentioned that staff asked for a deferral to the January meeting due to several items needing to be addressed on the plat and construction documentation. Chairman Bergsten asked if there were any particular hold ups. Justin Debruin stated they needed more documentation due to the nature of the property. Chairman Bergsten opened the public portion of the meeting and asked if there was anyone who would like to speak against the item. No one came forward and Chairman Bergsten asked if there was anyone who would like to speak in favor of the item. No one came forward and Chairman Bergsten closed the public portion of the meeting and asked for any questions, comments or a motion. Commissioner Affentranger made a motion to defer, seconded by Commissioner Kienzle.
AGENDA ITEM NO. 7: Case #S15-15 – Consideration of approval of a Preliminary Plat for Avonlea Cottages of Shawnee located at 789 Country Grove Drive, Shawnee, OK
Applicant: John Julian, United Senior Properties
Chairman Bergsten asked for the staff report. Justin Debruin presented the staff report. Mr. Debruin informed the Commissioners that the plan for this request was to expand onto the existing back portion of the assisted living center and will include additional parking requirements. Justin Debruin explained that staff has no objections to the plat but will require the flood zones to be separate out lots. Mr. Debruin stated that conditions are listed including requiring a four foot sidewalk along the frontage. Chairman Bergsten asked if the proposed driveway would have any other structures on either side of it and Justin Debruin informed him it was sold by Car-Mart and is not affecting anything to the north or south. Commissioner Kerbs asked about the term “restaurant” listed on table in staff report and Mr. Debruin explained that was an error. Chairman Bergsten asked if there was anything planned for the park on the west side and Justin Debruin informed him it was in a flood zone. Chairman Bergsten asked if there were any other questions or comments for Justin Debruin, there were none and Chairman Bergsten opened the public portion of the meeting and asked if there was anyone who would like to speak against the item. No one came forward and Chairman Bergsten asked if there was anyone who would like to speak in favor of the item. Richard Landes came forward and explained that they would like to add around ten thousand square feet onto existing structure. Mr. Landes discussed the proposed driveway and stated he would be happy to answer any questions. Commissioner Kerbs asked if the private drive would be standard and Mr. Landes explained that it would be concrete and fire protection would be from main line. Richard Landes mentioned that the property south of proposed plat sold and he is working on that project now. Commissioner Kerbs asked if there was adequate space for EMS services on private drive and Mr. Landes agreed. Chairman Bergsten asked if there were any other questions for Richard Landes. There were none and Chairman Bergsten closed the public portion of the meeting and asked if the Commissioners had any additional questions or a motion. Commissioner Clinard made a motion to approve with conditions listed, seconded by Vice-Chairman Cowen.
AGENDA ITEM NO. 8: Case #S16-15 – Consideration of approval of a Final Plat for Sac & Fox Housing Wikiyapi Apartments located on Highland and Kimberly, Shawnee, OK
Applicant: Sac & Fox Nation Housing Authority
Chairman Bergsten asked for the staff report. Justin Debruin presented the staff report. Mr. Debruin informed the Commissioners that the Planned Unit Development for this location was approved back in May of this year and the applicant proposes an elderly living apartment complex. Justin Debruin mentioned the Kimberly Street closure was approved in August and the Preliminary Plat was approved in September. Mr. Debruin stated easements were satisfactory and there are a few more items staff is waiting on. Justin Debruin informed the Commissioners that staff recommends approval with conditions listed. There were no questions for Mr. Debruin and Chairman Bergsten opened the public portion of the meeting and asked if there was anyone who would like to speak against the item. No one came forward and Chairman Bergsten asked if there was anyone who would like to speak in favor of the item. Richard Landes came forward to briefly discuss project and stated everything is in place and they are just waiting to meet criteria to obtain the building permit. Commissioner Kerbs asked if there was a creek that runs along tree line and Mr. Landes stated it eventually becomes swelled drainage but is not an actual creek. Chairman Bergsten asked if there were anyone else who would like to speak in favor, there were none and Chairman Bergsten closed the public portion of the meeting and asked the Commissioners if they had any questions or would entertain a motion. Commissioners Kerbs made a motion to approve with conditions listed, seconded by Commissioner Clinard.
Justin Debruin discussed the first violation letters going out for the Downtown Property Maintenance Code. Mr. Debruin mentioned the positive feedback from property owners regarding the code and the amount who have come forward to make improvements. Justin Debruin went over the process to input the complaints and mentioned Dunham Sporting Goods may open at the beginning of the year. Chairman Bergsten asked for an indication on how quickly the applicant would move to construct The Garage Restaurant. Mr. Debruin informed him they stayed on track with getting everything turned in as quick as possible and construction could begin as early as next year. Justin Debruin introduced Brittney Burton as the new Assistant Planner.
AGENDA ITEM NO. 10: Commissioners Comments and/or New Business
Commissioner Clinard asked for information regarding the Christmas Parade. Commissioner Kerbs discussed the festivities. Commissioner Clinard mentioned the Historic Shawnee Alliance made second place for their downtown property façade contest and a new Downtown Map has been printed. Commissioner Kienzle mentioned asking traffic to look into the south I-40 service road by Lowes for traffic confusion.
AGENDA ITEM NO. 11: Adjournment
Meeting was adjourned.
Chairman/Vice-Chairman Cheyenne Lincoln Planning Commission Secretary
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