Date: 4/14/2015Board: Community Service Contract ReviewDocumentType: MinutesWeb Posted: 12/9/2015 11:14:30 AM

COMMUNITY SERVICE CONTRACTS REVIEW
MEETING MINUTES
APRIL 14, 2015
2:00 P.M.

COMMITTEE MEMBERS COMMITTEE MEMBERS ABSENT:
IN ATTENDANCE:

Wes Mainord Matthew Griffith
Mary Ann Karns James Harrod
Cindy Sementelli
Ken McDowell

OTHERS IN ATTENDANCE:

Justin Erickson, Interim City Manager
Phyllis Loftis, City Clerk
Lisa Lasyone, Deputy City Clerk
James Bryce, Director of Operations

Chairman Mainord called the meeting to order at 2:03 p.m. with four committee members in attendance.

Agenda Item No. 1: Approval of minutes from the May 28, 2014 meeting.

A motion was made by Karns, seconded by Sementelli, to approve the minutes from the May 28, 2014 meeting. Motion carried 4-0.

AYE: Karns, Sementelli, McDowell, Mainord
NAY: None

Agenda Item No. 2: Discuss and consider renewal of the YMCA contract for the management and operation of the Community Center for FY 2015-16.

The Board noted that the YMCA is not requesting any additional funds over the FY 2014-15 request.

A motion was made by Karns, seconded by Sementelli, to renew the YMCA contract for FY 2015-16 in the amount of $36,000. Motion carried 4-0.

AYE: Karns, Sementelli, McDowell, Mainord
NAY: None

BY POWER OF THE CHAIR, THE BOARD WILL MOVE AGENDA ITEM NO. 3 TO THE LAST ITEM TO BE DISCUSSED.

Agenda Item No. 4: Discuss and consider renewal of contract with Shawnee Economic Development Foundation for FY 2015-16.

The Board noted that the Shawnee Economic Development Foundation is not requesting any additional funds over the FY 2014-15 request.

A motion was made by Karns, seconded by Sementelli, to renew the Shawnee Economic Development Foundation contract for FY 2015-16 in the amount of $231,000.00. Motion carried 4-0.

AYE: Karns, Sementelli, McDowell, Mainord
NAY: None

Agenda Item No. 5: Discuss and consider renewal of contract with Safe Events for Families for FY 2015-16.

HARROD ARRIVED AT 2:09 P.M.

It was noted that Safe Events for Families (SEFF) is requesting $19,000.00 for events and $15,000.00 for fireworks. Staff recommended to not give funds for the fireworks and to increase the funding from $12,000.00 to $15,000.00.

A motion was made by Sementelli, seconded by McDowell, to renew contract for FY 2015-16 to reimburse expenses for events up to $15,000.00. Motion carried 5-0.

AYE: Sementelli, McDowell, Mainord, Karns, Harrod
NAY: None

Agenda Item No. 3: Discuss and consider renewal of the contract with Senior Citizens Center, Inc. for operation of the Municipal Auditorium for FY 2015-16.

Sementelli stated that she has looked at the City taking over the personnel of the Senior Citizens Center but will have to check legalities before the City can accomplish that. She stated that the Senior Citizens are requesting $121,000.00 for FY2015-16, up from the $90,994.00 for FY2014-15. After reviewing the request, Sementelli recommends funding a total of $100,000.00 for FY2015-16.

A motion was made by Harrod, seconded by Sementelli, to renew contract for FY 2015-16 in the amount of $100,000.00. Motion carried 5-0.

AYE: Harrod, Sementelli, McDowell, Mainord, Karns
NAY: None

Agenda Item No. 6: Adjournment

With no other business coming before the Committee, a motion was made by Harrod, seconded by Sementelli, adjourn at 2:40 p.m. Motion carried 5-0.

AYE: Harrod, Sementelli, McDowell, Mainord, Karns
NAY: None

Wes Mainord, Chairman

Attest:
Phyllis Loftis, CMC, City Clerk
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