PLANNING COMMISSION MINUTES
DATE: November 4th, 2015
The Planning Commission of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in the Commission Chambers, at City Hall, 9th and Broadway, on Wednesday, November 4th, 2015 at 1:30 p.m., pursuant to notice duly posted as prescribed by law.
AGENDA ITEM NO.1: Roll Call
Upon roll call the following members were present:
AGENDA ITEM NO. 2: Consideration of Approval of the minutes from the October 7th,
2015 Planning Commission Meeting
Chairman Bergsten asked if the Board had time to review the minutes and if so would ask to entertain a motion if there were no questions or discussion. Commissioner Clinard made a motion to approve, seconded by Commissioner Kerbs.
Chairman Bergsten opened the public portion of the meeting and announced that this is an open time for discussion for those with questions on topics not on the Agenda and asked if anyone would like to come forward. No one came forward and Chairman Bergsten closed the public portion of the meeting.
AGENDA ITEM NO. 4: Consideration of approval of the 2016 Schedule of Regular Meetings for the Planning Commission
Chairman Bergsten asked if the Commissioners had time to review the schedule or if there were any
comments or questions. Commissioner Affentranger made a motion to approve, seconded by Vice-Chairman Cowen.
AGENDA ITEM NO. 5: Case #S12-15 – Consideration of approval of a Preliminary Plat for The Garage Restaurant located at 190 Shawnee Mall Dr., Shawnee, OK
Applicant: Muhammad Khan, P.E.
Chairman Bergsten asked for the staff report. Justin Debruin presented the staff report. Mr. Debruin acknowledged that the rezone for this specific item came before the Planning Commission in September. Justin Debruin stated that staff has reviewed the plat and is satisfied. Mr. Debruin shows the access for sanitary sewer, water, storm sewer and since this project will be at the Shawnee Mall there are cross access agreements and shared parking agreements on this site. Justin Debruin mentioned the four recommendations listed for this project and recommends approval. Chairman Bergsten asked if there were any questions for staff. Commissioner Kerbs asked if there was a build projection date and Mr. Debruin stated it would move quickly after the Final plat stage. Chairman Bergsten asked if there would be anything else built in the parking spaces that would be used for the restaurant. Mr. Debruin informed him the parking would be within the boundaries. Commissioner Kerbs asked if the parking would be similar to the Chili’s restaurant and Justin Debruin agreed and also mentioned it is similar to Panda Express. Commissioner Kerbs asked if there was a drive thru, Mr. Debruin stated he did not believe so. Chairman Bergsten asked about other signage. Justin Debruin stated they would restrict the height and stated signage would be minimal. Commissioner Kerbs mentioned the traffic concern with sign placement. Chairman Bergsten opened the public portion of the meeting and asked if there was anyone who would like to speak against the item. No one came forward and Chairman Bergsten asked if there was anyone who would like to speak in favor of the item. No one came forward and Chairman Bergsten closed the public portion of the meeting and asked if the Commissioners had any comments, questions or a motion. Vice-Chairman Cowen made a motion to approve with staff recommendations, seconded by Commissioner Kerbs.
Justin Debruin presented the Planning Director’s Report and announced the Assistant City Planner would be starting on Monday and the Façade Grant deadline was set for Friday. Mr. Debruin informed the Commissioners that Dunham’s Sporting Goods has their contractors in place and have a projected opening date for early next year. Two more pad sites for Shawnee Marketplace will be added. Justin Debruin stated that Mr. James Bryce will be coming in next month for the parks assessment and there will be three cases on agenda for next month. Chairman Bergsten asked if the pad sites would front Kickapoo and Mr. Debruin agreed. Commissioner Kerbs asked when the building would begin at the lumber facility. Mr. Debruin stated it would start soon and Commissioner Clinard asked if the letters for the Downtown Property Maintenance Code went out yet. Justin Debruin informed her that the goal was for those to go out this week. Chairman Bergsten asked if the Pizza Hut was still going in at Kickapoo Plaza and Mr. Debruin informed him that he was aware that it would still go in there. Commissioner Clinard discussed putting in a mid-century corridor and implementing beautification for Kickapoo Street. Vice-Chairman Cowen asked what the hold up on the Kwick Stop construction was due to and Mr. Debruin stated there were legal issues. Commissioner Kerbs asked about the storage units on Highway 18 and Justin Debruin mentioned Clayton Eads was just busy but would be starting work on it soon. Mr. Debruin discussed sidewalk expansions at Grove School and at the Tamarack project. Commissioner Morton asked about the addition to the west of Woodsong and Mr. Debruin stated that the Preliminary Plat has stalled out at the moment. Vice-Chairman Cowen mentioned the need for a stop sign to be put in at Hyatt and Ariana streets.
AGENDA ITEM NO. 7: Commissioners’ Comments and/or New Business
Commissioner Morton asked about the old Bancfirst property off MacArthur and Kickapoo. The Commissioners stated that OBU owned it now. Commissioner Kerbs asked if OBU knew what they were going to do with the Pizza Hut off Kickapoo and no one knew anything. Commissioner Kerbs informed the
Commission that there is a new dance studio coming to downtown. Commissioner Kerbs discussed façade and USDA grants.
AGENDA ITEM NO. 8: Adjournment
Meeting was adjourned.
Chairman/Vice-Chairman Cheyenne Lincoln Planning Commission Secretary
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