The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, June 18, 2001 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Tom Claybrook Robert M. Pettyjohn
Commissioner Ward 1 Commissioner Ward 2
James Harrod Bob Weaver
Commissioner Ward 3 Commissioner Ward 4
Brad Roach Bob Downing
Commissioner Ward 5 Commissioner Ward 6-Vice Mayor
INVOCATION Reverend Helen Crain
Volunteer Chaplain
Shawnee Medical Center
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 19
b. Minutes of June 4 and June 11, 2001 meetings
c. Budget Amendment in General Fund and E-911 Fund
d. Transfer of Appropriations in Shawnee Municipal Authority, General Fund, Capital Improvement Fund and Shawnee Airport Authority
e. Acknowledge the following reports and minutes:
* Budget Status Report as of May 31, 2001
* Treasurer Report for the City of Shawnee Sales Tax Receipts for the month of June, 2001
* Treasurer Report of the City of Shawnee General Fund Statement of Revenues and Expenditures for the month of May, 2001
* Treasurer Report of the Shawnee Municipal Authority Statement of Revenues and Expenditures for the month of May, 2001
* Treasurer Report for the Shawnee Municipal Authority Analysis of Collections for Water and Sewer for the month of May, 2001
* Utility Division Report for the month of May, 2001
* City Clerk Collection Report for month of May, 2001
* Building Inspector Report for the month of May, 2001
* Planning Commission minutes of May 16, 2001 meeting
* Shawnee Urban Renewal Authority minutes of May 22, 2001 meeting
* Sister Cities Council minutes of April 24, 2001 meeting
f. Lakesite Lease Transfers:
Lot 7 Green Tract
To: Lon & Kathryne Spencer From: Leilani Rose
8333 N.W. 30th St. 7104 Lakepoint Dr.
Bethany, OK Okla. City, OK
Lot 5 Green Tract
To: Renee’ Louise Bykerk From: James & Rosalie
1505 Hardwood Coley
Tecumseh, OK 249 Beard Dr.
Midwest City, OK
Lot 3 Roewe Tract
To: Edward & Sandra Moore From: Bob & Pam Neale
18881 Pecan Valley Rd. 32403 Homer Lane
Newalla, OK Shawnee, OK
g. Approve renewal of the following agreements for fiscal year 2001-2002:
1) Town of Tecumseh for the treatment and disposal of animals
2) Town of McLoud for the treatment and disposal of animals
3) Independent School District No. 93 for maintenance of the tennis courts
4) Youth and Family Resource Center, Inc. (Hope House) to provide services for juvenile offenders
5) Interlocal Agreement with Pottawatomie County District Court to enable the Municipal Court to establish, develop and implement various prevention or early intervention programs for juvenile misdemeanor offenders
6) Interlocal Cooperation Agreement with Gordon Cooper Technology Center (GCTC) District No. 5 to provide for the re-paving and repair of public roadways and parking lots used by students, faculty, employees and patrons of GCTC
7) Project H.E.A.R.T. for operation space and utility services
8) South Central Industries for parks maintenance services
9) Interlocal Agreement with Independent School District No. 93 for placement of police officers in schools for increased security
10) Interlocal Agreement with Gordon Cooper Area Vocational-Technical School for placement of police officers in school for increased security
h. Acknowledge annual budget for FY 2001-2002 for the Pioneer Library System.
i. Acknowledge Commissioner Robert Pettyjohn’s letter of resignation from the Community Service Contracts Review Committee.
j. Approve out-of-state travel for Pat Cope and Keith Mangus to attend Traffic Control School in Mesquite, Texas, August 7-16, 2001.
k. Authorize staff to make application to the Oklahoma Department of Transportation for street tree grants for projects at Kickapoo and I-40 and on Kickapoo Spur.
l. Approve resolution of appreciation to Harold Ray Cook for over 25 years of loyal service to the City of Shawnee
Before voting on the Consent Agenda, City Clerk Diana Hallock noted corrections to the June 11, 2001 minutes on page 21, last paragraph, add the Word Shawnee to The Sun, reading The Shawnee Sun; and on page 23, the third paragraph, the June 18, 2002 should read June 18, 2001.
A motion was made by Vice Mayor Downing, seconded by Commissioner Pettyjohn, that the Consent Agenda Item No. 1 (a-l), with noted corrections, be approved. Motion carried.
AYE: Downing, Pettyjohn, Harrod, Weaver, Roach, Claybrook
NAY: None
ABSTAIN: Harden
AGENDA ITEM NO. 2: City Manager’s Presentation:
City Manager Terry Powell presented a plaque and gift certificate to Cindy Gibson, Utility/Line Maintenance Secretary, as the June employee of the month in recognition of her excellent and dedicated service to the City of Shawnee. Ms. Gibson has been employed with the City of Shawnee for 12 years.
AGENDA ITEM NO. 3: Public hearing and consider an ordinance to rezone property located at 503 N. Philadelphia from C-1, Neighborhood Commercial District to C-3, Automotive and Commercial Recreation District for automotive use. (Applicants: Laddie Gilbert and Sam McGehee)
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located at 503 North Philadelphia for automotive use.
It was noted the Planning Commission recommended approval of the application and there were no formal written protests filed with the City Clerk.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the rezoning. No persons appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2007NS was introduced and the title read aloud.
Ordinance No. 2007NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Pottawatomie County, Oklahoma, to-wit: Lot Eight (8), Block Six (6), Richard & Mary’s Addition to the City of Shawnee, Pottawatomie County, Oklahoma, according to the recorded plat thereof; rezoning said property from C-1, Neighborhood Commercial District to C-3, Automotive and Commercial Recreation District; and amending the official zoning map of the City of Shawnee accordingly.”
A motion was made by Commissioner Pettyjohn, seconded by Commissioner Roach, that the Title and Section 1 be approved. Motion carried.
AYE: Pettyjohn, Roach, Downing, Claybrook, Harrod, Harden, Weaver
NAY: None
Thereupon Mayor Harden declared Ordinance No. 2007NS duly passed and adopted.
AGENDA ITEM NO. 4: Public hearing and consider an ordinance to rezone property located at 1902 N. Harrison from C-3, Automotive and Commercial Recreation District to C-3P, Automotive and Commercial Recreation District with Conditional Use Permit to sell beer and alcohol for consumption on the premises. (Applicant: Enrique Estrada for Abuelita’s Restaurant)
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located at 1902 North Harrison for Automotive and Commercial Recreation District with Conditional Use Permit to sell beer and alcohol at the restaurant.
It was noted the Planning Commission recommended approval of the application and there were no formal written protests filed with the City Clerk.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the rezoning. No persons appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2008NS was introduced and the title read aloud.
Ordinance No. 2008NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: Lot Two (2), Less the East seven (7) feet, and all of Lot Three (3), Block One (1), Stubbs Addition to the City of Shawnee, Pottawatomie County, Oklahoma, according to the recorded plat thereof; rezoning said property from C-3, Automotive and Commercial Recreation District to C-3P, Automotive and Commercial Recreation District with conditional use permit; amending the official zoning map of the City of Shawnee accordingly.”
A motion was made by Commissioner Weaver, seconded by Commissioner Claybrook, that the Title and Section 1 be approved.
Thereupon Mayor Harden declared Ordinance No. 2008NS duly passed and adopted.
AGENDA ITEM NO. 5: Public hearing and consider an ordinance to rezone property located at 40210 Hardesty Road from A-1, Agricultural District to C-3P, Automotive and Commercial Recreation District with Conditional Use Permit for use as a drive-in restaurant. (Applicant: Seawright Investments, Inc.)
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located at 40210 Hardesty Road for use as a drive-in restaurant.
It was noted the Planning Commission recommended approval of the application and there were no formal written protests filed with the City Clerk.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the rezoning. No persons appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2009NS was introduced and the title read aloud.
Ordinance No. 2009NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: A tract of land situated in the Southwest Quarter (SW/4) of Section 25, Township 10 North, Range 3 East of the Indian Meridian, Pottawatomie County, Oklahoma, more particularly described as beginning at the intersection of the South Section Line and the East Right-Of-Way Line of Highway #177; thence East 400 feet; thence North 375 feet; thence West 400 feet; thence South 375 feet to the point of beginning; rezoning said property from A-1, Agricultural District to C-3P, Automotive and Commercial Recreation District with Condition Use Permit, amending the official zoning map of the City of Shawnee accordingly.”
A motion was made by Vice Mayor Downing, seconded by Commissioner Harrod, that the Title and Section 1 be approved. Motion carried.
AYE: Downing, Harrod, Harden, Weaver, Roach, Claybrook, Pettyjohn
NAY: None
Thereupon Mayor Harden declared Ordinance No. 2009NS duly passed and adopted.
AGENDA ITEM NO. 6: Public hearing and consider an ordinance to rezone property located at 1540 N. McKinley from C-3, Automotive and Commercial Recreation District to C-4, Central Business District. (Application withdrawn by applicant)
The applicant withdrew the application; therefore, no action was required by the Commission.
AGENDA ITEM NO. 7: Public hearing and consider an ordinance to rezone property located north of I-40 and east of Harrison Street from A-1, Agricultural District to Planned Unit Development with mixed zoning for use as a truck stop, convenience store and truck service industry. (Applicant: Howard E. Tommie Enterprises)
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located at I-40 and east of Harrison Street for use as a truck service industry.
It was noted the Planning Commission recommended approval of the application and there were no formal written protests filed with the City Clerk.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the rezoning. No persons appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2010NS was introduced and the title read aloud.
Ordinance No. 2010NS entitled “An ordinance an ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: A tract of land in the South Half of the Northwest Quarter of Section 32, Township 11 North, Range 4 East of the Indian Meridian, Pottawatomie County, Oklahoma; beginning at a point 774.37 feet S00º01’41”W and 61.98 feet N89º27’51” E of the Northwest Corner of the said Northwest Quarter, said point being on the East Right-Of-Way line of State Highway 18; thence N89º27’51”E for a distance of 2585.96 feet; thence S00º25’11”E, for a distance of 1254.51 feet; thence S89º33’34”W for a distance of 2229.66 feet; thence N00º03’59”W for a distance of 400.00 feet; thence N89º42’00”W for a distance of 315.76 feet; thence N07º49’52”W for a distance of 34.94 feet; thence N00º42’25”W for a distance of 240.34 feet; thence N89º27’51”E for a distance of 528.70 feet; thence N00º01’41”E for a distance of 208.00 feet; thence N89º27’51”W for a distance of 561.28 feet; thence N00º42’38”W for a distance of 367.29 feet to the point of beginning containing 68.18 acres more or less rezoning said property from A-1, Agricultural District to Mixed Use P.U.D.; Planned Unit Development District; and amending the official zoning map of the City of Shawnee accordingly.”
A motion was made by Commissioner Weaver, seconded by Commissioner Roach, that the Title and Section 1 be approved. Motion carried.
AYE: Weaver, Roach, Downing, Claybrook, Pettyjohn, Harrod, Harden
NAY: None
Thereupon Mayor Harden declared Ordinance No. 2010NS duly passed and adopted.
AGENDA ITEM NO. 8: Public hearing and consider an ordinance to rezone property located at 413 N. Pennsylvania from I-2, Light Industrial District to C-3, Automotive and Commercial Recreation District for use as a barber shop. (Applicant: Suzan Black)
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located at 413 North Pennsylvania for use as a barber shop.
It was noted the Planning Commission recommended approval of the application and there were no formal written protests filed with the City Clerk.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the rezoning. No persons appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2011NS was introduced and the title read aloud.
Ordinance No. 2011NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Pottawatomie County, Oklahoma, to-wit: Lots Ten (10), Eleven (11), Twelve (12) and Thirteen (13), Block One (1), Choctaw Addition to the City of Shawnee, Pottawatomie County, Oklahoma, according to the recorded plat thereof; rezoning said property from I-1, Light Industrial District to C-3, Automotive and Commercial Recreation District; and amending the official zoning map of the City of Shawnee accordingly.”
A motion was made by Commissioner Pettyjohn, seconded by Commissioner Roach, that the Title and Section 1 be approved. Motion carried.
AYE: Pettyjohn, Roach, Downing, Claybrook, Harrod, Harden, Weaver
NAY: None
Thereupon Mayor Harden declared Ordinance No. 2011NS duly passed and adopted.
AGENDA ITEM NO. 9: Public hearing and consider an ordinance to rezone property located at 3929 N. Kickapoo from C-1, Neighborhood Commercial District to C-3, Automotive and Commercial Recreation District for use as a law office and retail pickup accessories. (Applicants: Kevin Kalies and Randy Edmonson)
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located at 3929 North Kickapoo for use as a law office and retail pickup accessories.
It was noted the Planning Commission recommended approval of the application and there were no formal written protests filed with the City Clerk.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the rezoning. No persons appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2012NS was introduced and the title read aloud.
Ordinance No. 2012NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: A tract of land described as beginning 375 feet North of the Southwest Corner of the Northwest Quarter of Section 6, Township 10 North, Range 4 East of the Indian Meridian, Pottawatomie County, Oklahoma; thence East 180.07 feet; thence North 199.51 feet; thence West 180.07 feet; thence South 199.51 feet to the point of beginning; rezoning said property from zoning classification C-1, Neighborhood Commercial District to C-3, Automotive and Commercial Recreation District; and amending the official zoning map of the City of Shawnee accordingly.”
A motion was made by Vice Mayor Downing, seconded by Commissioner Roach, that the Title and Section 1 be approved. Motion carried.
AYE: Downing, Roach, Claybrook, Pettyjohn, Harrod, Harden, Weaver
NAY: None
Thereupon Mayor Harden declared Ordinance No. 2012NS duly passed and adopted.
AGENDA ITEM NO. 10: Consider a resolution adopting the budget for the City of Shawnee for the period July 1, 2001 through June 30, 2002 finding all things requisite and necessary have been done in preparation and presentation of budget.
The Commission considered adopting the $38.8 million budget of the City of Shawnee for the fiscal year 2001-2002.
City Treasurer/Finance Director Jim Wilsie noted two additions to the budget. The first was the Larkins Drainage Improvements in the amount of $175,000 to be funded from the Street Improvement Fund; and the second addition was the Dewey Lift Station Rehab project in the amount of $50,000 to be funded from the Capital Improvement Fund.
Resolution No. 6117 was introduced and the title read aloud.
Resolution No. 6117 entitled “A resolution approving and adopting the budget for the City of Shawnee, Oklahoma for the period July 1, 2001 through June 30, 2002 finding all things requisite and necessary have been done in preparation and presentation of said budget.”
A motion was made by Commissioner Roach, seconded by Vice Mayor Downing, that the Title and Resolution be approved. Motion carried.
AYE: Roach, Downing, Pettyjohn, Harrod, Harden, Weaver
NAY: Claybrook
Thereupon Mayor Harden declared Resolution No. 6117 duly passed and adopted.
AGENDA ITEM NO. 11: Presentation by James Cole concerning progress of Phase 1, Water Treatment Plant Project.
Mr. James Cole, Public Works Director, gave a report on the progress of the Phase I, Water Treatment Plant project.
He advised that work was underway on the clarifer; MIOX equipment was in place; electrical work in progress, and filter renovation was in operation.
He commended the public works staff for their diligent work and also mentioned that Lamar Construction, contractor, helped with fixing a failed air relief valve.
Further updates will be given in the future.
AGENDA ITEM NO. 12: Consider a resolution setting the date and time for protest hearing on assessment roll for the Granada Estates/Tanglewood/Coronado Ter- race/Cedar Creek Water Improvement District.
Resolution No. 6118 was introduced and the title read aloud.
Resolution No. 6118 entitled “A resolution of the City of Shawnee, Oklahoma, receiving the assessment roll for the Granada Country Estates, Tanglewood, Coronado Terrace, Cedar Creek Water Improvement District; setting the time and place for hearing complaints or objections concerning the apportionment of benefits; providing for publication; providing for procedure for filing of objection to assessment; and providing for mailing of notice.”
A motion was made by Commissioner Roach, seconded by Vice Mayor Downing, that the Title and Resolution be approved. Motion carried.
AYE: Roach, Downing, Claybrook, Pettyjohn, Harrod, Harden, Weaver
NAY: None
Thereupon Mayor Harden declared Resolution No. 6117 duly passed and adopted.
The hearing has been set during the regularly scheduled City Commission meeting at 7:30 p.m. on July 16, 2001 in the Commission Chambers.
AGENDA ITEM NO. 13: Consider renewal of Workers’ Compensation Stop-Loss Insurance policy.
City Treasurer Jim Wilsie reported that the yearly premium with Associated Underwriters, Inc. in Oklahoma City would be $16,730 for the workers’ compensation stop-loss insurance beginning July 1, 2001.
He advised that this premium will be the same as the current year, but the deductibles or levels of retention have changed. The total retention has gone up from $250,000 to $300,000, but the claim retention levels per claim have gone down by $45,000.
It was staff’s recommendation to renew the stop-loss insurance policy with Associated Underwriters, Inc.
A motion was made by Commissioner Harrod, seconded by Commissioner Roach, to approve renewing the Workers’ Compensation
Stop-loss insurance policy with Associated Underwriters, Inc. in the amount of $16,730 for the next fiscal year beginning July 1, 2001. Motion carried.
AYE: Harrod, Roach, Downing, Claybrook, Pettyjohn, Harden, Weaver
NAY: None
AGENDA ITEM NO. 14: Consider acceptance of public improvements, i.e. sewer, water, and paving at the Cedar Shores Addition and placing maintenance bonds into effect.
A motion was made by Vice Mayor Downing, seconded by Commissioner Claybrook, to accept the public improvements, i.e. sewer, water, and paving at the Cedar Shores Addition and placing maintenance bonds into effect. Motion carried.
AYE: Downing, Claybrook, Pettyjohn, Harrod, Harden, Weaver, Roach
NAY: None
AGENDA ITE NO. 15: Consider an agreement with REACT Ambulance Service for use of East Main Street Fire Station.
The Commission reviewed the agreement between the City and REACT Ambulance Service for use of the East Main Street Fire Station as handed out and recommended by Fire Chief James Roberts.
After review, a change in the contract was made to strike certain wording to limit the use of the building to the ambulance service.
A motion was made by Vice Mayor Downing, seconded by Commissioner Weaver, to approve the agreement with REACT Ambulance Service for use of the East Main Street Fire Station as an ambulance service
AGENDA ITEM NO. 16: Consider recommendation from Airport Advisory Board to amend Airport Minimum Standards.
Ms. Lori Bowlan, Assistant Airport Manager, reported that the Airport Advisory Board was recommending to amend the airport minimum standards that would include specific insurance requirements for commercial aviation services at the airport.
The insurance coverage included aircraft rental; flight training; public aircraft fuels and oil dispensing service; aircraft engine and airframe maintenance and repair; aircraft charter and taxi service; specialized aircraft repair service; and fire coverage.
She advised that the current minimum standards needed further clarification in order to enforce and adequately protect the City of Shawnee.
A motion was made by Commissioner Harrod, seconded by Vice Mayor Downing, to adopt the amended Airport Minimum Standards as recommended by the Airport Advisory Board. Motion carried.
AYE: Harrod, Downing, Claybrook, Pettyjohn, Harden, Weaver, Roach
NAY: None
AGENDA ITEM NO. 17: Consider sublease between Air Flite, Inc. and Specialty Aviation, Inc.
Assistant Airport Manager Lori Bowlan reported that Mark White, Air Flite, Inc., was requesting to formally sublease hangar space to Marcus Dunn, owner of Specialty Aviation Services, which provides parts and mechanical services for aircraft.
A motion was made by Commissioner Harrod, seconded by Commissioner Roach, to approve the sublease between Air Flite, Inc. and Specialty Aviation, Inc. for a term beginning June 1, 2001 to May 31, 2004. Motion carried.
AYE: Harrod, Roach, Downing, Claybrook, Pettyjohn, Harden, Weaver
NAY: None
AGENDA ITEM NO. 18: Consider amended lease agreement with Oklahoma Jet Works to operate aircraft paint shop and upholstery service.
Next, the Commission considered an amended lease agreement with a new lessee, Oklahoma Jet, Inc., at the municipal airport.
Again, Ms. Bowlan informed the Commission that the current lessee, Higgins Aviation had sold its aircraft painting, upholstery, and maintenance business to Oklahoma Jet, Inc., and they had requested their lease be transferred to the new company.
Ms. Bowlan advised that she requested the city inspector, city fire marshal, and Enercon Services, Inc., to inspect the facility prior to transferring the lease.
It was found that there were several violations that needed to be corrected.
Since the new owners had taken several steps to improve the conditions and have cooperated with the City, it was staff’s recommendation to enter into an interim lease agreement that will allow Oklahoma Jet, Inc. to continue operations for 90 days to make further improvements.
Appearing before the Commission was Mr. Fred Martin, co-owner of Oklahoma Jet, Inc., stating that his company would be an asset to the community and he would like to continue doing business in Shawnee.
A motion was made by Commissioner Harrod, seconded by Commissioner Roach, that the amended lease agreement with Oklahoma Jet, Inc., be approved. Motion carried.
AYE: Harrod, Roach, Downing, Claybrook, Pettyjohn, Harden, Weaver
NAY: None
AGENDA ITEM NO. 19: Consider Bids and Proposals.
a. Independence Street Paving Project (deferred from 6-4-01)
City Engineer John Krywicki requested that this item be deferred for two weeks due to the required agreements not being finalized.
A motion was made by Commissioner Harrod, seconded by Vice Mayor Downing, to defer awarding the Independence Street Paving Project to the next meeting. Motion carried.
AYE: Harrod, Downing, Claybrook, Pettyjohn, Harden, Weaver, Roach
NAY: None
b. Aggregate Materials (award)
Public Works Director James Cole advised that the contract would be for the fiscal year 2001-2002.
A motion was made by Commissioner Harrod, seconded by Commissioner Weaver, to accept staff’s recommendation to award the 1-1/2” Crusher Run#2, 5/8” Mill Run, 1-1/2” Mill Run, and 12” through 18” Rip Rap aggregate materials bid to Martin Marietta, Mill Creek, Oklahoma; and award all other aggregate and 24” Rip Rap to Dolese Brothers, Inc., Davis, Oklahoma as the lowest and best bids.
c. Hauling and Unloading Aggregate Materials (award)
A motion was made by Commissioner Harrod, seconded by Commissioner Pettyjohn, to accept staff’s recommendation to award Byron Cole Trucking, Asher, Oklahoma, the contract for hauling aggregate materials from the quarry to the Public Works Service Center; and award L & D Trucking, Stonewall, Oklahoma to haul materials from the quarry to the Shawnee Twin Lakes area as shown in the analysis for fiscal year 2001-2001. Motion carried.
AYE: Harrod, Pettyjohn, Harden, Weaver, Roach, Downing, Claybrook
NAY: None
d. Asphaltic Concrete Type A, B & C (award)
Public Works Director James Cole noted that although APAC of Oklahoma was not the lowest bidder, it is located in Shawnee and the cost to pick up material at the plant is the lowest overall.
A motion was made by Vice Mayor Downing, seconded by Commissioner Roach, to accept staff’s recommendation to award the Asphaltic Concrete Type A, B, & C to APAC of Oklahoma, Shawnee, Oklahoma, as the best bid for hotmix delivery and pick up at the plant; and to allow staff to purchase hotmix from either of the other vendors when the material is unavailable from APAC of Oklahoma. Motion carried.
AYE: Downing, Roach, Claybrook, Pettyjohn, Harrod, Harden, Weaver
NAY: None
e. Chemicals for Water Treatment (open)
The following bids were read into record:
HCI Advance 76 Supply Kahn Altivia
Brenntag Co., Inc. Chemical
Aluminum Sulfate Per Dry Ton 158.71 No Bid No Bid No Bid
Alum-Polymer Blen Per Pound No Bid No Bid No Bid 0.093
Chlorine (gas, ton
Cylinders) Per Ton 350.00 No Bid No Bid 362.80
Sodium Hydroxide
(Caustic Soda) Per Dry Ton 409.00 No Bid 399.00 425.00
Sodium Silica
(Fluoride) Per Pound 0.34 No Bid No Bid No Bid
Salt (food grade-
Bulk) Per Ton No Bid 103.85 63.00 No Bid
75.90
A motion was made by Vice Mayor Downing, seconded by Commissioner Roach, to accept staff’s recommendation to defer awarding the bid for chemicals for water treatment to the next meeting to allow staff time to review. Motion carried.
AYE: Downing, Roach, Claybrook, Pettyjohn, Harrod, Harden, Weaver
NAY: None
AGENDA ITEM NO. 20: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda)
There was no New Business to be considered.
AGENDA ITEM NO. 21: Administrative Reports.
Under Administrative Reports, City Manager Terry Powell advised the Commission that staff was working with Charter Communications to work out the details on the live televising of the City Commission meetings for a target date of 30 days.
AGENDA ITEM NO. 22: Citizens Participation (A five minute limit per person) (A fifteen-minute limit per topic)
There was no Citizens Participation.
AGENDA ITEM NO. 23: Commissioners’ Comments.
There were no Commissioners’ Comments.
AGENDA ITEM NO. 24: Adjournment.
There being no further business to come before the meeting, a motion was made by Commissioner Roach, seconded by Commissioner Harrod, that the meeting be adjourned. Motion carried. (9:04 p.m.)
AYE: Roach, Harrod, Harden, Weaver, Downing, Claybrook, Pettyjohn
NAY: None
______________________________
MAYOR
(SEAL)
ATTEST:
_____________________________
CITY CLERK
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